36C25621R0046 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 3

0001 02-09-2021 629-21-1-6004-0002 629-20-104

Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531 MS 39531

To all Offerors/Bidders

36C25621R0046

02-08-2021

X x x

SEE PAGE 2

Cynthia L. Kinsman Contracting Officer

NCO1615L2-4313

AMENDMENT NO. A00001

1. The below questions were submitted to the Contracting Officer regarding this combined synopsis/solicitation notice and the answers are being provided for your information and use.

Q1: Under Selection Criteria, (2) Specialized Experience and Technical Competence (page

2) it states that the minimum of 5 projects is to include “technical capabilities in … laboratory requirements.” Can you help us to understand what laboratory requirements are anticipated for surveys and drawing updates of the facility?

A1: While this is NOT a specialized experience requirement for this solicitation, one of the buildings on the VA medical campus to be surveyed and documented is a Research Building composed of several labs, so prior experience with laboratory buildings will be useful. Also, as stated in the combines synopsis, prior specialized experience and technical competence in the type of work required (field verification and updating of architectural drawings, plumbing drawings, and mechanical duct system drawings) is the major capability required for this project. All other listed specialized experiences are noted as “where appropriate.”

Q2: Under Submittal Requirement, (c) Interested firms shall address … (page 3) it states, “Interested firms shall limit the Narrative Information to support all six (6) Evaluation Factors to ten (10) pages total (beyond the SF330s).” This is a bit confusing because Section H is part of the entire SF330 package. My guess is that the intent was that Section H is limited to 10 pages for addressing all 6 of the evaluation factors, but it would help to have your confirmation of it.

A2: The intent is to limit the number of additional pages to 10.

Q3: I am writing in reference to the SAM.gov notice C219—629-21-1-6004-0002 – CFM Deficiency – Facility Site Survey and Drawing Update AE Project 629-20-104 and to request a clarification.

The Council on Federal Procurement of Architectural and Engineering Services (COFPAES), www.cofpaes.org, is a national coalition of the major design, surveying, and mapping professional societies and trade associations. On behalf of COFPAES member organizations, we wish to bring to your attention that we have received inquiries from prospective offerors on this solicitation.

We commend the Department of Veterans Affairs for its utilization of the "Brooks Act" (40 USC 1101 et. seq. and FAR 36.6) procedures for this acquisition. However, a specific provision in the Synopsis/Solicitation has raised a question on which we believe clarification is desirable.

In the section on "Overview and Objectives: This Statement of Work (SOW) seeks Architectural-Engineering services for verifying and updating existing architectural, plumbing, and mechanical duct system facility drawings" there is the following: "(f) Pricing/Cost for all Services. Project Requirements: A/E shall provide all labor and resources required to achieve the following: Field Verify and Update Architectural Drawings, Plumbing Drawings, and Duct System Drawings".

This requirement will be part of the services and deliverables by the firm selected and with which a contract is negotiated and executed. The confusion is that some firms may interpret this as a requirement that "pricing/cost" data is required in proposals and SF 330 submittals.

In order to clarify the submittal requirements of firms wishing to be considered for the award of contract, and to assure that the integrity of the qualifications based selection (QBS) process is not compromised by premature submittal of pricing/cost data, we respectfully urge that a clarification be issued that pricing/cost data is NOT to be submitted at this stage of the acquisition.

A3: The submission of detailed pricing/cost data is not required at this stage of the solicitation. As such, the below two references are being removed from the Statement of Work as noted below:

Refer to Page 5, Section 1.5 Project Information, Remove: (f) Pricing/Cost for all Services.

1.5 Proposal Requirements: A/E proposal shall highlight prior work experience providing similar solutions to the VA and A/E’s ability to carry out field verification and documenting/drawing of architectural layouts, plumbing component diagrams, mechanical duct systems, and issuing same as updated record drawings using AutoCAD.

A/E’s proposal shall include the “Approach and Methods” the project team will employ to complete the site survey and record drawings in the proposal to the VA. The Proposer's anticipated approach to the project shall include: (a) A summary of the methodology to be used for the work as specified in this SOW; (b) A discussion of the methods of management and coordination that will be used to accomplish the work schedule for all tasks delineated;

(c) A depiction of the schedule for the work identifying all phasing requirements and the points of integrating other ongoing utility service coordination projects into the final record drawings submission; (d) An estimated level of effort by each discipline, firm and personnel for each task represented in hours to be spent on each task; (e) Plan for Communication and (f) Pricing/Cost for all Services (Remove).

Refer to page 8, Section 4 GENERAL REQUIREMENTS, 4.1 Remove “associated cost by task” from the A/E’s sub-task structure requirements.

4 GENERAL REQUIREMENTS

4.1 For every task, the A/E shall identify in writing all necessary subtasks (if any), associated costs by task, (Remove) and associated sub-milestone dates. The A/E’s subtask structure shall be reflected in the technical proposal and detailed work plan.

2. All other terms and conditions remain unchanged.

End of Document