36C25621Q1551 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531 Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531 To all Offerors/Bidders

36C25621Q1551

X X X

Aug. 18, 2021; 1:00 pm CDT See CONTINUATION Page X The purpose of this amendment is to respond to all questions received. No other questions will be entertained at this time. RFQ closing date remains 08/18/2021, 1:00 pm CDT.

Danette Rene' Impey Contracting Officer

Questions regarding RFQ 36C25621Q1551 – Cancer Tumor Registry Services

1. Can you please have the pricing broken down into the work for the Cancer Registry, i.e., number of abstracts per year, case finding per year, follow-up per year, and number of consulting hours per year, if any?

It is difficult to determine the number of abstracts, case findings, follow-ups, and number of consulting hours per year, as they change monthly. Please submit your proposal based on estimates per month that you normally prepare for other companies.

1. Could you please advise if this will be a follow-on requirement to any work performed currently or in the past, or will this be a new requirement?

This is a new requirement.

1. Can you please provide the most recent contract or task order number?

The current contract is VA256-17-C-0006, which expires on 09/30/2021.

1. What are the data sources and data volumes?

The primary source is the patient’s medical records.

1. Do these data sources have SQL or APIs to extract data? If not, how will data be extracted from these data sources?

Not applicable.

1. How many users and developers need access to the data platform?

As many needed to complete the task as required per the contract.

1. What is the proposed deployment model? On Premise or Cloud?

Not applicable.

1. Approximately how many reports and/or dashboards need to be built for the Registry? For example, a report can be a visualization (bar chart, pie chart, etc.) or can be a tabular report (list, pivot table, summary table, etc.) or KPI (Key Performance Indicators).

A breakdown of abstracts, follow-on, and case findings with total number to include percentage as the standard must be above 90%.

1. How many data sources (including the Tumor Registry) are there?

Not applicable.

1. What is the data source repository? Database like Oracle, Microsoft SQL Server, etc., or something else.

Unsure what repository is being used as there are numerous platforms.

Questions regarding RFQ 36C25621Q1551 (Cont’d) – Cancer Tumor Registry Services

1. For each data source, how many tables are there?

Please use best judgement to gather all necessary information to complete tasks.

1. For example, one table may have patient information; another table may have doctor information, etc.

Please use best judgement to gather all necessary information to complete tasks.

1. For each data source, appropriately, how many records are there? Plus, annually, how many records are added to the data source?

Not applicable

1. For each data source, what is the technical process available to extract data? SQL, APIs, CSV files, etc., or custom process.

Not applicable.

1. What is the frequency (every 5 mins, 15 mins, hourly, daily, etc.) in which data needs to be extracted from these data sources for reporting purposes?

Data needs to be extracted daily, compiled, and reported monthly.

1. Will the VA accept multiple proposals from the same vendor?

The VA will not accept multiple proposals from the same vendor.

1. What is the historical annual number of records abstracted for this work?

Historical data for abstracts have been approximately 10-15 monthly. This could increase in the next coming months as we have gained a few more physicians.

1. What is the current mode of abstraction being used (paper, electronic, combination of both, etc.)?

Electronic, however paper can be used as determined.

1. Are there any infrastructure limitations? If so, what are they?

There are no infrastructure limitations.

1. What is the average turnaround time to new users to gain system access?

At average, it could take 7-10 days to gain access to the systems.

Questions regarding RFQ 36C25621Q1551 (Cont’d) – Cancer Tumor Registry Services

1. Are there other organizations that will receive the reporting? If so, who?

Not applicable.

1. Who is currently abstracting and reporting tumor registry data?

Grace Registry.

1. What data types exist in these data sources/examples: structured, semi-structured, non-structured, documents, images, etc.?

Not applicable.

End of Document