36C25621Q1487 0004.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 6

09-13-2021

None

00502

ALEXANDRIA VA HEALTH CARE SYSTEM

NETWORK CONTRACTING OFFICE 16

ALEXANDRIA VA HEALTH CARE SYSTEM

PO BOX 69004

ALEXANDRIA LA 71306-9004

00502

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE 16

ALEXANDRIA VA HEALTH CARE SYSTEM

2495 SHREVEPORT HIGHWAY

PINEVILLE LA 71360-4004

To all Offerors/Bidders

36C25621Q1487

09-13-2021

X

X X

See CONTINUATION Page

Not Applicable

X 1

The purpose of this amendment is to provide a response to the Request for Information (RFI), vendor questions and include the Site Plan with Building Names. The changes are as follow:

A. Attachment 1 is the response to RFI and Vendor Questions.

B. Attachment 2 is the Site Plan with Building Names.

C. All other terms and conditions remain unchanged.

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

12.00 MO ________________

Intergrated Pest Management Main Hospital Contract Period: Base POP Begin: 10-01-2021 POP End: 09-30-2022

52.00 WK ________________

Fly Light Management Program Contract Period: Base

104.00 WK ________________

Bed Bug Management Program Contract Period: Base

Termite Management Program Contract Period: Base

Intergrated Pest Management Main Hospital Contract Period: Option 1 POP Begin: 10-01-2022

POP End: 09-30-2023

Fly Light Management Program Contract Period: Option 1

Bed Bug Management Program Contract Period: Option 1

Termite Management Program Contract Period: Option 1

Intergrated Pest Management Main Hospital Contract Period: Option 2 POP Begin: 10-01-2023 POP End: 09-30-2024

Fly Light Management Program Contract Period: Option 2

Bed Bug Management Program Contract Period: Option 2

Termite Management Program Contract Period: Option 2

Intergrated Pest Management Main Hospital Contract Period: Option 3 POP Begin: 10-01-2024 POP End: 09-30-2025

Fly Light Management Program Contract Period: Option 3

Bed Bug Management Program Contract Period: Option 3

Termite Management Program Contract Period: Option 3

Intergrated Pest Management Main Hospital Contract Period: Option 4 POP Begin: 10-01-2025 POP End: 09-30-2026

Fly Light Management Program Contract Period: Option 4

Bed Bug Management Program Contract Period: Option 4

Termite Management Program Contract Period: Option 4

GRAND TOTAL ________________

A.2 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY

DELIVERY

DATE

0001 SHIP TO: Department of Veterans Affairs Southeast Louisiana Veterans Health Care System 2400 Canal Street New Orleans, LA 70119 000 United States

12.00

MARK

FOR:

Tina Taylor-Jackson 1-800-935-8387 x72041 Tina.Taylor-Jackson@va.gov

52.00

104.00

See attached document: ATTACHMENT 1 - Vendor Questions and Request For Information

(RFI).

See attached document: ATTACHMENT 2 - SITE PLAN WITH BUILDING NAMES-Model.

THE FOLLOWING IS LISTING OF VENDOR QUESTIONS RECEIVED FROM INTERESTED OFFERORS

IN RESPONSE TO THE REQUEST FOR QUOTATION (RFQ) # 36C25621Q1487 THAT WAS ISSUED

ON JULY 27, 2021. THE FOLLOWING IS PROVIDED:

- Will there be a site visit?

- YES (A site visit was held on August 9, 2021)

- What was the previous awarded Solicitation Number, Date awarded and awarded value?

- Solicitation Number: VA256-16-Q-1321

- Contract Award Number: VA256-16-P-1775

- Date Awarded: 9/29/2016

- $76,644.00

- What is the amount of hours each month the previous contractor spent on site at each location to provide the pest services to all areas outlined within the scope of service? Does the government consider this service adequate?

- Per solicitation contractor will be on sight no less than 5 days a week and no less than 4 hours a day to ensure that all scheduled services are performed

- How many afterhours service requests at the VAMC and CBOC have then been in the past 12 months?

- 52 – 104 visits per year based on 2 days a week but can be less

- None for the CBOC

- What are the regular service days for the VAMC and CBOC sites?

- Monday – Friday _per solicitation contractor will be on sight no less than 5 days a week and no less than 4 hours a day to ensure that all scheduled services are performed. NOTE: the time specified shall include the CBOCs.

- Who is the current pest vendor?

- Precise Pest Management LLC

- What is the number of bed bug service requests at VAMC and CBOC over the past 12 months?

- At least 52 per year for the main facility based on current contract days of service provided

- Has any of the scope of service changed from this Solicitation compared to that of the last awarded contract?

- No (However, interested vendor are required to read the statement of work)

- How many service-calls for wildlife occurred over the past 12 months?

ATTACHMENT 1 - RESPONSE TO RFI AND VENDOR QUESTION

- At least 10

- Can the government provide addresses for the CBOC that will be included under this solicitation?

a. VA Baton Rouge South CBOC, 7850 Anselmo Lane, Baton Rouge, LA.

b. Hammond CBOC, 1131 South Morrison Blvd., Hammond, LA

c. Slidell CBOC, 60491 Doss Dr, Suite B, Slidell, LA

d. Canal Street CBOC, 3434/3426 Canal St, New Orleans, LA

e. St. John CBOC, 247 Veterans Blvd, Reserve, LA

f. Poche Ct West Warehouse, 4301 Poche Court West, New Orleans, LA

g. VA Medical Center, 2400 Canal St., New Orleans, LA

- What is the number of termite service requests at VAMC and CBOC over the past 12 months?

- Less than 10

- What are the number of present rodent control exterior bait stations at VAMC & CBOC? Does the government expect the contractor to replace these upon award?

- Yes, and the rough count is 105

- How many Insect Light Traps (flylights) are installed and does the VA own or will the new vendor have to replace?

- New vendor needs to replace and install new ones

- The expectation is during the site visit the contractor identify all locations for the fly lights

- Will the VA allow Wildlife, Termite, Carpenter Ants/Bees, Bed Bugs and Mosquitos priced as Additional Cost to Cure or does the VA want an all-inclusive price?

- All-inclusive price

- Could you please tell me if the Combined Synopsis/Solicitation posted as solicitation number 36C25621Q1487 will be a follow-on requirement to any work performed currently or in the past, or will this be a new requirement?

- 36C25621Q1487 is a new requirement to replace the expiring contract.

- If possible, can you please provide the most recent contract or task order number?

- The current contract number is VA256-16-P-1775

- Would the government please advise if all "emergencies" are to be performed at no additional cost to the government?

- Yes, please include in your quote the cost for emergencies as an inclusive cost

- Would the government please advise if LA pest control licensing requirements can be satisfied via subcontractors?

- Yes

- Would the government please provide the total of emergency call orders over the last 3 months?

- 15

- Would the government please advise if the prime contractor will be permitted to subcontract 100% of the performance requirements?

- No

- I'm reaching out to see if the provision of a rodent control device - called the Goodnature A24 -would be suitable for this opportunity. I'm Jeff and my company does not provide rodent control services or IPM, but many government organizations like NPS, WAPA and FWS have purchased and deployed our A24 with incredible success. The A24 is an indoor/outdoor Rat &

Mouse Trap with superb design. It uses CO2 to power a humane but swift strike automatically resetting after each kill. Additionally, the A24 attracts rats and mice without the use of toxins with our toxin-free chocolate lure. It is trapping made safe, easy, humane, automatic and non-toxic! Set it and forget it for 24, non-toxic quick kills!!!

- This system will not be a problem

- Is it possible to set up a site visit for the New Orleans VA Pest Control solicitation?

- Yes

- If the proposal is accepted digitally (e.g., email), will the Government also accept any required bid bond in a digital format? Yes

- For service contracts, is this a new requirement or is there a current or previous contractor who has performed similar services? Please provide the name of the previous/current contractor and contract number.

- There is a current contract. The following is provided:

o Name of current contractor: Precise Management, LLC o Contract Number: VA256-16-P-1775

- Is this project sales tax exempt? If the project is sales tax exempt, will the Government provide a sales tax exemption certificate?

- Sale Tax exemption certificate to be discussed and/or provided after award to the successful awardee.

- Will the Government provide VA badges/PIV cards for contractors working on-site for this project?

- Yes

- If contractors are provided a VA badge/PIV card, will they be allowed to move throughout the facility without a VA escort? If not, what areas of the facility specifically require VA escorts to enter?

- To be determined and discussed after contract award with the successful awardee at the Pre-performance conference.

- Will the Government provide contractors with access to locked workspaces (such as mechanical rooms and plumbing closets) via badge/keycard access?

- Access badges will be given to the contractor’s employees. Contractor personnel shall inform the COR or the designee of the need to gain access to secured or locked workspaces.

Prearranged scheduling will be made with the COR or designee. NOTE: to be discussed further at the Pre-performance conference.

- Will the Government accept the use of the industry leading Procore Project Management software as the primary submittal and data tracking tool for this project? The software is compatible with the VA’s networks and is currently in use at many VA locations.

- The Statement of Work does not require or specify a specific software to be used as the primary submittal or data tracking tool

- Will the VA allow a single individual to act as the Quality Control Manager (QCM), Site Safety

& Health Officer (SSHO), and on-site Superintendent (Super) for the prime contractor on this project?

- The statement of work does not restrict the offeror from identifying a single individual to act as QCM, SSHO and on-site Superintendent for the prime contractor.

- Where will the designated parking area be for workers accessing the construction site?

- This is not a construction project. However, it is the responsibility of the contractor’s personnel to park in the appropriate designated parking areas. Note: designated parking will be discussed at the Pre-performance conference.

- Will the VA provide a location to store materials on-site prior to the start of work, and will this location be available for the full length of the project?

- Storage of pest control materials or equipment is prohibited without the written approval of the

COR. NOTE: Any need to store material used in the performance of pest control service will be discussed at the Pre-performance conference.

Scope Questions:

- Work hours are stated to be no less than 5 days per week and 4 hours per day. The pest control experts that we have communicated with feel this is an unnecessary requirement. Our team is planning to submit a comprehensive pest control plan with a general schedule of all services that requires no more than 2 or 3 days on-site per week. Is it the intent of this contract for the VA to have a full time (approx. 40hrs/wk.) pest control specialist on-site at the New Orleans VA Medical Center?

- The contractor shall comply with the works hours specified in the Statement of Work, paragraph

2.1. NOTE: 5 days per week and 4 hours per day takes into consideration the SLVHCS and all buildings at Project Legacy and all CBOCs.

- I could not find attachment A that was listed in the back of the SOW. Can the VA please provide this document?

- Attachment A is identified on page 6 of 6.

- Does the VA require any specific pest inspection requirements, and if so how frequently?

- In accordance with paragraph 3.3.1, the contractor shall inspect to determine pest management measures are appropriate and required.

- If chemicals are required to treat or prevent any bug infestations, will the VA be responsible for relocating food, equipment, tools, etc from areas that require chemical application?

- The VA will be responsible for relocating Government property from areas that require chemical application.

- Does the VA have an inventory of current pest control measures at this campus?

- Will the contractor be able to reuse existing bait boxes on campus?

- Does the VA currently have any known pest infestations on this campus?

- None

- Has the VA ever had an active pest infestation on this campus?

- Does the VA know of any areas on this campus that are at risk for future pest infestations?

- The research will need to be evaluated under a separate quote submitted for contract.

- The SOW does not specifically identify the need for bed bug or termite pest control but the price schedule does. Can the VA please detail the concerns and requests regarding bed bug and termite pest control/prevention?

- Please review paragraph 3.3 for information concerning bedbugs and 3.4 for termites. New

Orleans is a vulnerable area for termites.

- Would the Government please advise if all “emergencies” are to be performed at no additional cost to the Government?

- Please include in your quote the cost for emergencies as an inclusive cost.

- Would the government please advise if LA pest control licensing requirements can be satisfied via subcontractors?

- If the subcontractor is the only one treating the area.

- Would the government please provide the total of emergency call orders over the last 3 months?

- Fifteen (15)

- Would the government please advise if the prime contractor will be permitted to subcontract 100% of the performance requirements?

- Would the government please advise if the scope of work (SOW) has changed for this requirement relative to the current contract? (for example: service frequency and hours, buildings serviced, are emergency call orders included in current contract at no additional cost to the government, etc.?)

- Please read the scope of work for this requirement.

- What is the present number of Fly Lights at the VAMC? Does the government expect these lights to be replaced by the awarded contractor?

- The contractor will have to complete an assessment of the areas and determine the total number of fly lights that will be needed and yes they will have to provide fly lights to the areas.

- Please clarify the scope of work, as the prebid meeting stated daily service is needed, yet solicitation shows monthly.

- The solicitation states the pest controller is required to be on site five days a week.

- Please clarify the buildings in scope as additional clinics were discussed at the prebid meeting.

- Please see Attachment A

- How many large fly lights do you have on campus?

- Please budget for how many you think will be needed for a site this size, based on the site visit.

- How many bed bug incidents do you have each year? How many of these were “after hours” For termites, the request is to provide pricing for baiting and spot treatments. This would not need to be done weekly. For buildings needing treatment, can the linear footage be provided or can we quote with price per linear foot.

- 150

- Will the price sheet be revised to align with scope of work?

- The scope of work aligns with the price sheet

- Would the government please define/clarify what is considered a valid "emergency" per the

SOW requirements in detail? For example, all patient care/critical areas or any emergency per the COR, EMS chief or his or her designee?

- Please budget for 159 calls for emergency call backs each year

OUTPATIENT BUILDING

BUILDING NO. 3

B

C

INPATIENT BUILDING

BUILDING NO. 1

H

J

L

CENTRAL ENERGY PLANT

BUILDING NO. 7

N

RESEARCH BUILDING

BUILDING NO. 8

P

TRANSITIONAL LIVING & REHAB

BUILDING NO. 6

M

PATIENT/VISITOR

BUILDING NO. 5

PARKING GARAGE

EMPLOYEE PARKING GARAGE

BUILDING NO. 4

K

DIAGNOSTIC AND TREATMENT

BUILDING NO. 2

DIAGNOSTIC AND TREATMENT

BUILDING NO. 2

D

E

F

G

ADMINISTRATION BUILDING

BUILDING NO. 9

Q

CANAL STREET

T

U

L

A

N

E

A

V

E

N

U

E

N

G

A L

V E

Z

S

T R

E E

T

S

R

O C

H E

B L

A V

E

S

T R

E E

T

ATTACHMENT 2 - SITE PLAN WITH BUILDING NAMES