S06 - Amendment to RFQ 36C25621Q0702 0003 - Final Q and A Session v1.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 5

09-01-2021

None

36C256

Department of Veterans Affairs

Network Contracting Office 16

Michael E. DeBakey VA Medical Center

2002 Holcombe Boulevard

Houston TX 77030-4298

36C256

Department of Veterans Affairs

Network Contracting Office 16

Michael E. DeBakey VA Medical Center

2002 Holcombe Boulevard

Houston TX 77030-4298

To all Offerors/Bidders 36C25621Q0702

X

X X

X One (1)

The purpose of this amendment to solicitation 36C25621Q0702 is to:

a. Post final Q&A session for this solicitation. See page 2 through page 5.

b. conclude Q&A session.

RFQ close date/time remains as 09-08-2021 4pm CST

Continue to page 2

Frank Mendoza

VA-VHA-2021-60E358EC

Final Question & Answer (Q&A) For RFQ 36C25621Q0702 – Sterile Processing Tech Services (MEDVAMC)

Questions Answer Is there any way the VA would be willing to convert the unit from cases to Hours?

No – The VA intends to use “Cases” as unit of issue for this requirement. Payment/Invoicing will be by cases performed.

Do you happen to know if the VA intends to have full-time hours available?

The PWS lists 5 technicians. Its left to the contractor to convert hourly rate per technician.

How many cases should a sterile tech be able to decondamate in a day?

This is will vary by education/training on proprietary products, types of procedures, and the amount of instrumentation required for each procedure.

Are the minimum of 5 required qualified technicians FTE equivalent?

The PWS lists 5 technicians. Its left to the contractor to convert hourly rate per technician.

Is the VA looking for Sterile Processing Service (SPS) Technician in a staffing capacity or are you looking for a turn-key services?

This requirement provides for a combination of both. There will be full accountability for sets, preventative maintenance, decontamination, assembly and Operation Room (OR) Liaison support. Onsite technicians working in MEDVAMC facility will be using MEDVAMC equipment and supplies alongside MEDVAMC staff.

For the pricing schedule what is the unit “CS’?

“CS” Cases. Payment will be by cases performed.

Supervision is listed in 2 sections:

1.1 The Government shall

not exercise any supervision or control over the contract service providers performing the services herein. Such contract services providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

2.1. Contractor must

provide all labor, The contractor will assign daily tasks as needed to meet the requirements to fulfill the needs of this requirement.

This requirement requires an onsite supervisor.

It is efficient to have a working onsite supervisor who contributes partially to fulfillment of this requirement.

supervision and other items and services necessary to perform the work as defined in this PWS.

We understand non-personal services. In most cased the vendor is responsible for the management of the employee (hiring, discipline, payroll, etc) but the VA offers onsite supervision to include distribution of daily workload.

Will the VA SPS Department assign daily tasks or will that be the responsibility of the vendor?

Additionally, if ‘clinical supervision’ is not being offer by the VA then will the VA allow the awarded vendor to have an onsite supervisor?

Would the vendor on-site supervisor’s hours be invisible to the government?

4.1.2. In the event MEDVAMC

surgical volume changes, Contractor shall modify Technical support resources as needed to adequately service the MEDVAMC without intervention required by MEDVAMC or change in the agreed upon per- case cost quoted unit prices.

How will the vendor be made aware of the surgical volume changes?

Will the Vendor be provided a portal for visibility for upcoming cases?

Is the VA looking at a per case invoicing unit? Specific to effort completed by a SPS Technician, what is the standard case for the requirement?

The contractor will be provided access to the OR schedule so they will know what instrumentation is required for each case.

Invoicing will be completed at a per case invoicing unit.

The Onsite Specialists will be responsible for Orthopedic procedures.

4.2.1. Contractor technicians must

obtain and maintain annual

The training should be built into the overall pricing structure.

certification. Technicians must obtain their IAMCSMM CRCST Certification. In addition, Contractor technicians must successfully complete Stryker’s proprietary training held at Stryker’s National Training Center that is specific to Stryker’s products. A certificate of completion is received upon successfully completing the training program.

IAMCSMM CRCST

Certification is pretty standard. Can the VA provide more information on the offsite training certificate required at Stryker’s Training Center?

Will the government allow vendors to invoice for travel/lodging (per FTR) for the training?

Will the Technicians time spent completing this training be invoiceable to the VA?

Technicians must be trained on the existing instrumentation that are used by MEDVAMC.

Will the VA accept completed CPARS evaluation in lieu of completed past performance surveys?

Will the VA consider a completed CPARS equal to a completed past performance survey?

No, the VA requires completed past performance survey

Per the Schedule B and Section

4.1.2 reference to "per-case cost quoted unit prices", can the USG please define the "Case" unit in more detail.

Surgical case – for orthopedic procedures

Per the stated submission requirements and Evaluation Criteria for Factor 1 Technical Capabilities below, can the USG please provide further guidance and Instructions to Offerors on the RFP language

This is surgical volume as defined in the delivery schedule

"adequate information and formal documentation according to the requirements listed in the solicitation."

Is there a Technical Volume and what is to be included?

Does the Government anticipate having full time hours and cases available for the minimum of 5 FTE cited in the RFQ?

Yes, the PWS lists 5 technicians. Its left to the contractor to convert hourly rate per technician.

(End of Amendment 0003)