36C25621Q0209 0001_1.docx

Contract Opportunity Special Notice

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X1GZ

564-21-1-440-0013 New Warehouse Storage Facility Rental For Fort Smith CBOC Activation 72703 36C25621Q0209 N 493110 Department of Veterans Affairs Veterans Health Administration Network Contracting Office 16 2575 Keystone Crossing Fayetteville AR 72703 Contracting Officer Kevin D Pollard kevin.pollard2@va.gov 479-444-5011

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) None Department of Veterans Affairs Veterans Health Administration Network Contracting Office 16 2575 Keystone Crossing Fayetteville AR 72703 Department of Veterans Affairs Veterans Healthcare System of the Ozarks Network Contracting Office 16 2575 Keystone Crossing Fayetteville AR 72703 To all Offerors/Bidders

36C25621Q0209

X x Due Date 12-08-2020, 2pm CST and Q&A is as an attachment

See attached document: QA.

1. Would we be doing any pickups/ deliveries?

· Our own VA Logistics people will re-locate equipment and supplies to the rented Fort Smith building for storage as the items arrive and are processed by our inventory people at our Fayetteville warehouse. Once the new CBOC is ready, phased moves will begin. We will have a separate moving contract to have all of the equipment placed in the CBOC just like the Springfield and Joplin move in 2018.

1. In the statement of work it says 2 option 6 month periods but the price cost schedule states 1 yr for each. Can you clarify which one is it?

· It would be ideal to have 6 month options. The CBOC is “scheduled” for completion in December of 2021. It may or may not be finished by then so we need to have options for longer. Two 6 month options give us flexibility, instead of potentially wasting money on a building that we don’t need anymore.

1. Will we be responsible for wrapping/ palletizing your products?

· No, our own Logistics people will take care of that and then the move contractors will be responsible for it from the rented building to the new CBOC.

1. For temperature controlled, do you need freezer as well?

· No, by temperature controlled we just mean central heat and air. A lot of the medical equipment is temperature sensitive electronics.

1. How soon do you anticipate starting?

· We plan to start buying equipment beginning in January.

1. There is no mention of storage capabilities (pallet racking, industrial shelving, etc) – is there a need for anything like this?

If there is no need for storage capabilities such as these, do we have the ability to provide them (such as pallet racking) to utilize vertical space and reduce our overall footprint? If so, what is the minimum number of pallets we must be able to store?

· Some of the equipment will be on pallets, some of it will be on wheels and extremely bulky (like stretchers and crash carts), so we need floor space and room to move around. Shelves are not required.

1. There is no mention of us having personnel on site – is that a requirement?

· No, we don’t need anyone there, just daily access with our own set of keys.

1. Does all 10,000sqft need to be in the same location or can it be split?

· We need one location.

1. Who controls/owns the inventory in the warehouse:

For liability purposes (and to what limits if contractor) For chain of custody Shipping and receiving

· The VA will control the inventory. We will not have anyone on site except when dropping things off. There will not be any shipping or receiving from there, so there will be no chain of custody. As we procure the material we (VA Employees) will bring it to the rented facility and drop it off. It will be staged in place until our contracted movers take it to the new clinic, and a VA Employee(s) will be on site to facilitate that.

1. Are we required to have any specific material handling equipment (forklift, pallet jacks, etc) on site?

· This depends on if the selected site has a loading dock. If it does not, then we would like to have a forklift or at least a walkie-stacker furnished as well as a pallet jack.

1. Can you define the requirements of “24/7 monitoring” (i.e. just standard security monitoring system or is video or anything else required)?

· All we need is a standard intrusion alarm like ADT or something similar.

1. Is there any flexibility on the location being in Fort Smith, AR?

· This depends on how far away it is. The new Clinic will be located next door to the Ft. Smith Airport and 188th Wing. Any surrounding areas within reason may be acceptable.

1. With the space being at least 10,000 SF feet, will the VA bring additional assets such as shelving and tables?

· We will not be bringing tables or shelving.

1. Are there any minimum height requirements of the storage facility?

· We need to be able to move palletized equipment through the door, some of it such as server racks are over 96 inches tall when palletized.

1. Are there any backup power requirements?

· No backup power requirements.

1. Is there a requirement for contractor to periodically clean the warehouse?

· No, we won’t need housekeeping.

1. Is there a requirement for contractor personnel to be present at any time?

· Only in the event of a problem with the building or if they need to do routine maintenance.

1. Does the VA prefer to have a dock with the overhead door or an overhead door at ground level?

· We would prefer a dock with overhead door.

1. Does the 10,000 SF have to be all in one open area or can there be some walls in between storage areas so long as the storage areas has its own overhead door?

· As long as there are overhead doors in each area that would be fine.