36C25620R0023-001.docx

36C25620R0023

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25620R0023 X 12-26-2019 667-20-1-513-0002 667-20-100 Department of Veterans Affairs Overton Brooks VA Medical Center (90C) 510 East Stoner Avenue Shreveport

LA

71101 Department of Veterans Affairs Overton Brooks VA Medical Center (90C) 510 East Stoner Avenue Shreveport

LA

71101 Kaitlyn West

(318) 990-4093 Note: Any reference contained herein concerning "bid" or "bidder" means "offer" or "offeror".

This procurement is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under Public Law (PL) 109-461. Offerors must be verified as a SDVOSB in the VetBiz Vendor Information (VIP) at http://www.vetbiz.va.gov. Offers received from contractors who are not SDVOSB verified in VetBiz will not be considered for award.

This is a TWO-PHASE DESIGN-BUILD ACQUISITION - All qualified SDVOSB offerors may submit for Phase I. After Phase I evaluation, selected PHASE II offerors will be notified with instructions to submit PHASE II proposals.

PET CT Site Prep Design and Build. Project No: 667-20-100 The contractor shall provide all labor, materials, tools, equipment and supervision necessary to design and build (Design/Build) a project to renovate approximately 1500 square feet for a new PET CT Suite, at Overton Brooks VA Medical Center, Shreveport, Louisiana 71101. See attached technical specifications package for RFP instructions.

SITE VISIT: A site visit will be held for this project during Phase II proposals. Only the most highly qualified offerors from Phase I evaluations will be invited to attendthe site visit which will be scheduled after Phase I evaluations.

MAGNITUDE OF CONSTRUCTION PROJECT: In accordance with FAR 36.204 and VAAR 836.204 , Disclosure of the Magnitude of Construction Projects, this project falls between the following price range: Between $500,000 and $1,000,000.

NAICS CODE: 236220 SMALL BUSINESS SIZE STANDARD: $39.5M

GEOGRAPHICAL AREA WHERE WORK IS TO BE PERFORMED: Shreveport, Louisiana

***END OF ITEMS***

X X 52.211-10 X

3:00 PM CST

01-24-2020 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs Overton Brooks VA Medical Center (90C) 510 East Stoner Avenue Shreveport

LA

71101 Department of Veterans Affairs Financial Services Center (667) PO Box 149971 Austin

TX

78714-9971

Table of Contents

Statement of Work PET CT Site Prep Project #667-20-100

The contractor shall provide all labor, materials, tools, equipment and supervision necessary to design and build (Design/Build) a project to renovate approximately 1500 square feet for a new PET CT Suite, 7th floor, main hospital, Overton Brooks VAMC, Shreveport, LA. OBVAMC has purchased a new Celesteion Large Bore PET CT scanner to be installed by Cannon Medical Systems (CMS). The new space/site needs to be prepared to allow for the installation of this new equipment and required support space. The Design/Build (DB) contractor shall design and renovate the allocated space on the 7th floor (reference Attachment 1) for the installation of the new PET CT equipment and the support space required for the PET CT Suite. NOTE: The actual equipment installation will be by Cannon Medical Systems (CMS); however, this Design/Build contractor shall prepare the allotted space to provide for the seamless installation of the new equipment by CSM meeting all VA and equipment manufacturer requirements.

1. DESIGN & DESIGN SUBMITTALS/REQUIREMENTS:

The design shall be in accordance with and capture the following requirements:

· All applicable VA Design Guides and criteria, to include, but not limited to, the Nuclear Medicine Design Guide VA Handbook PG-18-9, Chapter 252: Nuclear Medicine Services.

· The Architectural Barriers Act Accessibility Standards (ABAAS) requirements shall be incorporated into the design for space and equipment layout; and where structurally feasible, the VA’s Barrier Free Design Standard PG-18-13, supplement to the ABAAS, shall be incorporated to the greatest extend possible.

· All equipment manufacturer (Cannon Medical Systems USA, Inc. Celesteion Large Bore PET CT Scanner VR2.000) requirements and recommendations (reference Attachment 2).

· The design shall provide four uptake rooms, hot toilet bathroom, hot lab, supply closet, check in area, mechanical room, control room, and PET/CT scanning room. One uptake room, main entryways and corridors must accommodate a hospital gurney. For reference, the floor plan for the existing PET CT in Building 42 is provided (Attachment 3).

· Schematic Design (SD): The DB Contractor shall work closely with the VA staff and CMS to layout and design the new space to meet VA and equipment requirements. This is an iterative process. Once the floor plan is approved, the DB Contractor can move forward with Design Development (DD).

· Design Development (DD): The DB Contractor shall develop 35%, 95% & 100% (Final) plans and specifications for review and approval by the VA IAW the A/E Submission Instructions for Minor and NRM Construction Programs; PG-18-15, Volume C.

· Verify ALL dimensions and equipment requirements.

· The design documents shall incorporate proper construction phasing of work within the project period of performance.

· Design drawings shall include all demolition and new work, and in sufficient detail to provide for a thorough review by the VA.

· The work (design and construction) shall include, but not limited to, demolition, structural, shielding, electrical, HVAC & plumbing upgrades as required to meet new space function and equipment requirements and new finishes.

· Design submission shall include load calculations stamped by a Professional Engineer. The Final design documents shall be stamped by registered a Professional Engineer for each discipline.

· The DB Team shall have the design plans and specifications reviewed by an independent registered Fire Protection Engineer (FPE) to ensure the design is in accordance with Life Safety Code (LSC) and applicable National Fire Protection Association (NFPA) codes.

· Shielding calculation shall be prepared by a licensed Radiation Physicist and shielding requirements captured in the design documents.

· Design shall be in accordance with the VA Master Specifications (Table of Contents provided) and shall include all site investigation, site survey, calculations, testing and design for documents to construct the subject project. The following specification are provided with this solicitation and shall become a part of this contract and design documents:

a. 00 01 10 Table of Contents

b. 00 11 21 Request for Proposal to Design Build

c. 01 00 00 General Requirements

d. 01 32 16.17 Project Schedule

e. 01 33 23 Shop Drawings, Product Data & Samples

f. 01 35 26 Safety Requirements

g. 01 42 19 Reference Standards

h. 01 45 00 Quality Control

i. 01 57 19 Temporary Environmental Controls

j. 01 74 19 Construction Waste Management NOTE: DB Contractor shall develop all other applicable project specifications.

2. DESIGN DELIVERABLE REQUIREMENTS:

OBVAMC Design Submissions – Statement of Task:

· 25% Submit Floor Plan/Schematic Design

· 35% Design Development (DD)

· 65% Design Development (DD)

· 95% Design Development (DD)

· 100% Construction Documents (CD)

NOTE 1: Detailed design submission requirements can be found in VA Guide PG-18-15.

NOTE 2: The VA staff shall have a minimum of 16 calendar days to review and coordinate each AE design submissions. If the VA workload does not allow for a thorough review within the 14 calendar day timeframe, the AE shall not proceed to the next design phase until comments have been received from the VA. The AE will be entitled to a time only contract extension for the number of VA review days beyond 14 calendar days.

1. 25% Schematic Design: Investigate and survey project site. Verify any VA provided data. AE is responsible for collecting any and all data required for the design. The A/E is responsible for measuring and collecting actual field data that may be required. The A/E shall collaborate with VA staff/end user to develop conceptual and viable design options to meet the intended scope of work. The A/E shall develop schematic drawings and design options for review. This schematic design phase is an iterative process and requires close coordination back and forth with the VA COR/Project manager. The preliminary schematic design/layout will most likely require tweaking until a final plan/layout is officially approved by the hospital and COR. Dimensions, areas, spaces, etc. will need to be indicated clearly on the drawings. With respect to space, the AE needs to identify the size of the existing space, the space VA standard and proposed space for review and consideration. The AE shall work with the VA staff/COR until an acceptable plan is developed and approved in writing by the VA/COR. The AE final deliverables for this phase are (hard and electronic copies):

0. OBVAMC Approved Plan

0. Preliminary Cost Estimate (RS Means, Cost Works)

0. List of probable Specification Sections for this project

0. Asbestos Survey

1. 35% Design Development: These drawings shall be at the largest scale possible and shall show the architectural layout of each floor, approximate room dimensioning/square footage, room identification, fire exists, chases, columns and other pertinent information necessary to provide information that will carry the design to the next review.

1. Drawings & Specifications: Provide four 17”x22” size C sets and one unbound 11”x17” size B set of preliminary construction drawings. Provide one set of preliminary specifications indicating all of the AE proposed edits in a 3-hole punch binder. Drawings and specifications to indicate potential deductive bid alternates and any phasing requirements. Also, provide electronic copies on a CD (Drawings PDF format, Specifications in Word format).

1. Cost Estimate: Provide a detailed cost estimate indicating labor, material and equipment cost in RS Means CostWorks format. Estimate shall include Prime Contractors Overhead, Profit, Bond and Labor Burden (typically 32%). Estimate shall indicate feasible deductive bid alternates to bring the construction cost within the allotted construction budget. This cost estimate shall be submitted in hard copy with the Design Analysis and an electronic copy on a CD.

1. Design Analysis: Provide a design analysis for each discipline indicating the design rational, thought process and design calculations (including actual field test and test date). Provide a summary of deductive bid alternates. Provide an initial review by the Fire Protection Engineer and their comments on the 25% design documents. Provide a draft preliminary detailed submittal register. Provide a list, by discipline, on what outstanding data or feedback is required from the VAMC. Provide one hard copy of the Design Analysis and one electronic copy on a CD.

NOTE: The AE shall not proceed with the 65% design without written concurrence from the VA COR.

1. 65% Design Development: This submission of drawings, specifications and cost estimate shall be very close to complete. This review by the VA shall be to validate that 35% comments were incorporated into the project. The construction documents should be sufficiently developed to cover all work items to be addressed by the project. No major items missing from this submission. The VAMC review of these documents should result in very minor comments to allow for the next 95% submission. AE shall provide a list of questions by discipline on anything that’s needed from the VA to continue and fully develop the next 95% design submission. Additionally, the AE shall provide minutes from the last design review meeting and shall provide responses to all VA comments noted or identified during the last review submission.

2. Drawings & Specifications: Submit in the same manner as the 35% DD submittal.

2. Cost Estimate & Design Analysis: Submit in the same manner as the 35% DD submittal.

2. FPE Certification: Provide review by the Fire Protection Engineer and indicate their comments.

1. 95% Design Development: This submission of drawings, specifications and cost estimate shall be complete. This review by the VA shall be to validate that 65% comments were incorporated into the project. There shall be nothing missing from the construction documents. The VAMC review of these documents should result in very minor comments to allow for the next submission to be final. If the comments of this set of documents results in numerous comments, then a 99% review or a check set of certain elements of the design may be required before the AE shall proceed to the 100% Final Construction Documents.

3. Drawings & Specifications: Submit in the same manner as the 65% DD submittal.

3. Cost Estimate: Submit in the same manner as the 65% DD submittal.

3. FPE Certification: Provide review by the Fire Protection Engineer and indicate their comments.

1. 100% Construction Documents: This submission shall incorporate all project requirements and previous comments. These documents shall be ready for bidding.

4. Drawings & Specifications: ALL ENGINEERS AND ARCHITECTS PROFESSIONAL “STAMPS” SHALL BE ON THIS SET OF DOUMENTS. Provide five 17”x22” size C sets and two 11”x17” size B sets of FINAL construction drawings (one set of the 11”x17” size drawings to be unbound). Provide two set of FINAL fully edited specifications (specs in a 3-hole punch notebook, printed on both sides of the paper). Drawings and specifications to indicate potential deductive bid alternates and any phasing requirements. Provide two CD electronic copies of the entire package (Construction Drawings and Specifications). The drawings shall be as both AutoCAD (2017) and scanned individual PDF files per drawing. The specifications shall be in separate Word and separate PDF files for each specification section. Coordinate the naming & numbering of the files with the COR. Also, provide a PDF file for each complete volume of the specifications.

4. Cost Estimate: Submit FINAL CostWorks cost estimate in the same manner as previous submittal.

4. FPE Certification: Provide a FINAL certification letter from a registered Fire Protection Engineer stating that the FINAL plans and specifications are in compliance with the current Life Safety Code (LSC) and applicable National Fire Protection Association (NFPA) codes.

3. CONSTRUCTION & CONSTRUCTION SUBMITAL REQUIREMENTS:

· Submittals: Construction and product submittals shall be as outlined in the VA Master specifications and are to be submitted during the design phase and incorporated into the design once approved where possible/practical. Provide submittals in accordance with the Shop Drawings, Product Data & Samples Specification provided.

· Work Hours/Dates: Monday through Friday 7:30am to 4:00pm, excluding federal holidays. The contractor may be required to accomplish some work after hours or on weekends to minimize disruption to hospital operations. All work shall be coordinated with the COR.

· Utility Outages: Any required utility system outages needed in order to perform work will be scheduled at the convenience of the VA and may require work to be performed during hours or when government staffing is available. This may be either during business hours or after-hours work, depending on the nature of the outage and VA staffing availability. All utility outages will be coordinated two weeks in advance with the COR.

· Adjacent Space: Access and continued function/operation of adjacent occupied spaces (above, below and beside) shall be considered within the construction phasing plan to minimize the overall impact and disruptions generated by the construction activities.

· Safety, Infection Control & Code Requirements: Contractor to work in accordance with the Infection Control Risk Assessment provided and in accordance with the General Requirements, Safety Requirements and Construction Waste Management specifications provided. Contractor shall follow all applicable Federal, State & Local Codes.

4. PERIOD OF PERFORMANCE: Performance period for this contract shall be 220 calendar days for design and construction from NTP date per the following breakdown:

1. Notice to proceed –D Day

2. SD Submission (25% - Floor Plan) -D+21

3. SD Review by VA Complete -D+28

4. SD Submission (35%) –D+49

5. SD Review by VA complete – D+63

6. DD Submission (95%) – D+91

7. DD Review by VA Complete – D+98

8. CD submission (100%) -D+105

9. CD Review by VA Complete -D+112

10. Documents Complete (CD Issue) – D+112

11. Construction Complete – D+220

5. ATTACHMENTS:

· Attachment 1: 7th Floor Site Plan

· Attachment 2: New PET/CT Equipment (Cannon Medical Systems USA, Inc. Celesteion Large Bore PET CT Scanner VR2.000

· Attachment 3: Existing PET CT Building #42

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

The contractor shall provide all labor, materials, tools, equipment and supervision necessary to design and build (Design/Build) a project to renovate approximately 1500 square feet for a new PET CT Suite, 7th floor, main hospital, Overton Brooks VAMC, Shreveport, LA in accordance with attached Statement of Work. OBVAMC has purchased a new Celesteion Large Bore PET CT scanner to be installed by Cannon Medical Systems (CMS). The new space/site needs to be prepared for allow for the installation of this new equipment and required support space. The Design/Build (DB) contractor shall design and renovate (prepare) the allocated space on the 7th floor for the installation of the new PET CT equipment and the support space required for the PET CT Suite. The actual equipment will be installed by Cannon Medical Systems (CMS); however, this Design/Build contractor shall prepare the allocated space to provide for the seamless installation of the new equipment by CSM.

Page 1 of Page 1 of

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) All offer materials will be forwarded by email.

DESCRIPTION OF WORK: PET CT Site Prep Design/Build

In accordance with FAR 36.204 & VAAR 836.204 Disclosure of the Magnitude of Construction Projects, the above described VA Project falls within the terms of the following cost range: Between $500,000 and $1,000,000

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

36C25620R0023 See attached document: 4 - PETCT - VA Master Specs Table of Contents.

Page 1 of

Page 1 of

SECTION 00 11 21

REQUEST FOR PROPOSAL TO DESIGN BUILD

PET CT Site Preparation (Project No. 667-20-100)

(OVERTON BROOKS VAMC, SHREVEPORT, LA)

A. This Request for Proposal (RFP) is issued as Two-Phase Design-Build procurement (Reference FAR 36.3). Proposals will be evaluated in Phase I to determine which offerors will submit proposals for Phase II. A maximum number of four (4) offerors will proceed to Phase II unless the contracting officer determines that a number greater than four (4) is in the Government’s interest and is consistent with the purposes and objectives of this two-phase design build project. Phase II RFP will be issued only to those successful offerors determined to be most highly qualified from Phase I. One contract will be awarded using competitive negotiation.

B. Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of a project described here in other specific tasks as further defined by this request for proposal (RFP).

A. Project Number: 667-20-100 B. Project Title: PET CT Site Preparation

3. Project Manager: The Contracting Officer's representative (COR) responsible for administering contracts under the immediate direction of the Contracting Officer. This person is the Contracting Officer's authorized representative at the construction site. The Project Manager / COR is responsible for protecting the Government's interest in the execution of the construction contract work. His duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc. The Resident Engineer may issue change orders to the Contractor within the limitations set forth in his delegation of authority from the Contracting Officer.

B. Source Selection Procedures

1. Source Selection Overview: In accordance with FAR 15.3, the objective of source selection is to select the proposal that represents the best value. A contracting officer is designated as the source selection authority (SSA), unless the agency head appoints another individual. The SSA establishes an evaluation team that includes appropriate contracting, legal, and technical expertise to ensure a comprehensive evaluation of offers. The award decision is based on evaluation factors and significant sub-factors that are tailored to the acquisition. The factors represent the key areas of importance and emphasis to be considered in the source selection decision; and support meaningful comparison and discrimination between and among competing proposals.

2. Evaluation: The proposal evaluation is an assessment of the proposal and the offeror’s ability to perform the prospective contract successfully. The technical, price, and source selection boards will evaluate competitive proposals and then assess their qualities solely on the factors and subfactors specified in the solicitation. Evaluations shall be conducted using a combination of adjectival ratings and numerical weights. The relative strengths, deficiencies, significant weaknesses, and risks supporting proposal evaluation shall be documented in the contract file.

3. Past Performance: Past performance information is one indicator of an offeror’s ability to perform the contract successfully. The currency and relevance of the information, source of the information, context of the data, and general trends in contractor’s performance shall be considered. This comparative assessment of past performance information is separate from the responsibility determination required under FAR Subpart 9.1.

4. Tradeoff Source Selection: If tradeoffs are performed, the source selection records shall include an assessment of each offeror’s ability to accomplish the technical requirements; and a summary, matrix, or quantitative ranking, along with appropriate supporting narrative, of each technical proposal using the evaluation factors.

5. SSA’s Final Decision: The SSA’s decision shall be based on a comparative assessment of proposals against all source selection criteria in the solicitation. While the SSA may use reports and analyses prepared by others, the source selection decision shall represent the SSA’s independent judgment. The source selection decision shall be documented, and the documentation shall include the rationale for any business judgments and tradeoffs made or relied on by the SSA, including benefits associated with additional costs. Although the rationale for the selection decision must be documented, that documentation need not quantify the tradeoffs that led to the decision.

6. Source Selection for this Procurement:

(1) Technical Approach

(2) Technical Qualifications

(3) Past Performance

b. The Phase I successful offerors will receive a Phase II Request for Proposal (RFP). The Phase II RFP will be issued via amendment to the solicitation and issued to the four (4) most highly qualified offerors. The Phase I factors are not to be resubmitted in Phase II; however, the cumulative rating from the Phase I factors carries through to Phase II and is as equal in importance to Phase II, Factor 4 for proposal evaluation. Phase II evaluation technical factors (Factors 4 – 7) are listed below in descending order of importance. The Phase I and Phase II technical evaluation factors, when combined, are approximately equal to price.

Phase II:

(4) Technical Solution

(5) Design Concept

(6) Draft Project Schedule and Narrative

(7) Price

c. The Government reserves the right to reject any or all proposals at any time prior to award; to negotiate with any or all offerors; to award the contract to other than the offeror submitting the lowest total price; and to award to the offeror submitting the highest technically rated or the lowest total price proposal; and to award to the offeror submitting the proposal determined to be the most advantageous best value to the Government. Offerors are advised an award may be made in Phase II without discussion or any contact concerning the proposals received. Offerors should not assume that they would be contacted or afforded an opportunity to qualify, discuss, or revise their proposals. However, the Government reserves the right to clarify certain aspects of proposals or conduct discussions providing an opportunity for the offeror to revise its proposal.

Location: Overton Brooks VA Medical Center, 510 E Stoner Ave, Shreveport, LA 71101; Building 4 – Engineering

*Please note that attendance for the pre-proposal conference and / or the site walkthrough is voluntary.

A5. Permit Requirements A. The D-B Contractor is responsible for obtaining all permits and approvals necessary to complete the project, prior to starting Construction.

A6. Selection Criteria (This section will be removed after award.)

A. In accordance with FAR part 15 The Government intends to award a contract resulting from this solicitation to the responsible Offeror on a best value basis after evaluation in accordance with the factors in the Two-Phase Design-Build solicitation. A responsible determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

B. Evaluations: All Phase I and Phase II proposals shall be subject to evaluation by a team of Government personnel. In Phase I of the Two-Phase Design-Build process, Offerors will submit a Phase I proposal in accordance with the three (3) evaluation factors listed in C3. Upon receipt of the Phase I proposals, the VA team will evaluate and determine the highest qualified Offerors based on their Phase I proposal submissions. The Phase I proposals will only be evaluated on the three (3) evaluation factors listed. The Offerors not selected to provide Phase II proposals will be notified that they are no longer being considered for this project. The Phase II proposals will consist of both technical and price factors, which are listed in D4. The Government intends to award without discussions; however, the Government reserves the right to conduct discussions if determined necessary based on the initial evaluation of the Phase II proposals.

A. The VA team consist of the following members: Contracting Officer, Project Manager/COR, Radiology Staff, Maintenance and Operations Staff, Infection Control Staff, Safety staff and any other VA staff impacted by this project.

B2. Use of Advisors A. Contractors are advised that VA contractor personnel may assist the Government during the Government’s evaluation of Proposals. The persons shall be authorized access to only those portions of the proposal and discussions that are necessary to enable them to provide technical advice on specialized matters or on specific problems. These individuals will be required to protect the confidentiality of any specifically identified trade secrets and/or privileged or confidential commercial or financial information obtained because of their participation in this evaluation. They shall be expressly prohibited from scoring, ranking or recommending the selection of a vendor.

PHASE I

3. Phase I proposals will only be accepted via email.

B. The Offeror shall submit the Phase I proposal in electronic format only. Include page numbers and the company name in the header or footer of each page.

C. The Offer, including title page, detailed table of contents, preface, for the Phase I proposal shall not exceed a total of 25 (twenty-five) pages in Microsoft Arial size 12 font. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal.

D. A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information. All information (except for document numbers, page numbers, etc.) shall be provided in an image area of 7 X 9 inches. The background color of each page of the submission shall be white or ivory stock only. Excess pages will not be evaluated. Text lines will be single-spaced. A smaller font size for any graphics presented in a proposal is permitted as long as the information is legible to the human eye. Fonts other than Arial are permissible in the presentation of graphic material only.

C3. PHASE I Proposal Evaluation Factors Offerors will be required to submit their Phase I proposal in response to the solicitation in accordance with the evaluation criteria set forth in the solicitation for Phase I. The SSEB will evaluate the Phase I proposals utilizing the criteria provided in the solicitation. After completion of the Phase I evaluations, the Contracting Officer shall select no more than four (4) of the most highly qualified offerors providing the best value. The Contracting Officer reserves the right to select more than four (4) offerors to proceed to Phase II evaluations if they deem it necessary.

1. Factor 1, Technical Approach:

Provide a brief narrative (page limitation: three (3) pages, not including cover page or table of contents) on the offeror’s proposed technical approach for this design-build project as defined in the solicitation submittal requirements. The assessment of the offeror’s method to manage the project shall be used as a means of evaluating the offeror’s ability to successfully meet the requirements of the solicitation. If the page limits are exceeded, the pages exceeding the limit will not be read or considered. The following shall be included in the narrative:

· Design Approach: Describe the techniques, processes and methods to be used specific to the subject project.

· Construction Approach: Describe the techniques and methods for this construction project to include coordination with the design packages, projected timelines and phases, and coordination of work.

· Quality Control: Describe quality control processes during design and construction phases that will lead to an effective and successful project that completes on-time within budget.

2. Factor 2, Technical Qualifications:

a. Key Design Personnel & Experience: The Offeror shall provide a resume (page limitation, two (2) pages per requested resume) for each of the following A-E personnel:

a. Lead Architect

b. Lead Structural Engineer

c. Lead Mechanical Engineer

d. Lead Electrical Engineer

e. Licensed Radiation Physicist for Shielding Calculations NOTE: These are intended to be the Architect and Engineers that will actually affix their seal to the appropriate construction drawings.

b. Key Construction Personnel & Experience: The Offeror shall also provide a resume (page limitation, two (2) pages per requested resume) for each of the following key construction or contract personnel:

a. Project Manager

b. Project Engineer

c. Site Superintendent

d. Lead personnel for any known major subcontractors.

NOTE: For each resume, include company name; name of individual; listing relevant experience; qualifications such as specialized training, education experience, etc. For any subcontractors identified, provide a resume of the lead person who will be directly involved in the work subcontracted for that company, identify any key personnel that will be assigned to the contract resulting from this solicitation, and the relevant experience of both the company and any key personnel that were identified. Please delineate the approximate percentage of work the prime contractor will perform and the approximate percentage of work the subcontractors (collectively) will perform. The VA will use the information provided to evaluate, among other things, specialized experience and technical competence.

c. Capability to Perform: The Offeror shall provide a letter from their Surety demonstrating the Offeror’s total bonding capacity and current available bonding capacity. Total bonding capacity and current available bonding must be outlined in a letter dated no earlier than the solicitation release date.

3. Factor 3, Past Performance: Provide a minimum of one (1) and a maximum of five (5) projects completed within the last five (5) years similar in size, complexity and scope to this project. Projects must demonstrate an offeror’s experience as a prime contractor managing multiple subcontractors to include A-E firms if applicable. If the contractor does not possess Design-Build (D-B) experience, provide a minimum of one (1) and a maximum of five (5) projects completed by the A-E firm similar in size, complexity, and scope to this project in addition to the one (1) to five (5) projects submitted for the prime contractor. For purposes of this evaluation, a relevant project is further defined as “design and/or construction completed in a clinical, hospital or other medical related use space similar in size and scope to this project.” Project(s) shall have a minimum value of $100,000 and be 100% completed for Design-Bid-Build (D-B-B) or D-B. Projects shall have a minimum value of $100,000 and be 100% completed for designs completed by the A-E firm in support of D-B or D-B-B. For multiple award and indefinite delivery/indefinite quantity type contracts, the whole contract shall not be submitted as a project; rather Offerors shall submit the work performed under a single task order as a project. If the Offeror is a Joint Venture (JV), relevant project experience should be submitted for projects completed by the Joint Venture entity. If the Joint Venture does not have shared experience, projects shall be submitted for each Joint Venture partner. Offerors who fail to submit experience for all Joint Venture partners may be rated lower. The Offeror’s submission should include at a minimum:

· Project Title

· Project Location (Physical Address)

· Contract Type (Example: Design-Build, Design-Bid-Build, Design)

· Project Owner’s Name & Current Contact Information

· Brief Description of the Scope of Work (highlight relevant factors)

· Identify Project Prime Contractor, Design Firm and Major Subcontractors

· Project Start & Completion Date

· Project Original Contract Award Amount & Final Award Amount NOTE: Limit 1 project per page

· Separately provide any completed Past Performance Evaluations, if available,…