36C25620Q1253_1-FINAL-POSTED 9-3-2020.docx

36C25620Q1253 Contract Opportunity Combined Synopsis/Solicitation Notice

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* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice H265 Medical Physicist Annual X-Ray & Imaging Equipment Inspections 39531 36C25620Q1253 09-14-2020

10:59 PM

CENTRAL TIME, CHICAGO, USA

N

SBA

541690 Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531 Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 Sharon Griffey, Contract Specialist 400 Veterans Avenue Biloxi, MS 39531 Department of Veterans Affairs G.V.

(Sonny)Montgomery VAMC Imaging Services 1500 E. Woodrow Wilson Drive Jackson, MS 39216 U.S.A.

https://www.biloxi.va.gov Contracting Office Website sharon.griffey@va.gov Contracting email address This is a combined synopsis solicitation for commercial items, prepared in accordance with the format in Federal Acquisition Regulation (FAR 12.6) as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

Solicitation number 36C25620Q1253 is issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-96.

The G.V. (Sonny) Montgomery Veterans Affairs Medical Center, located at 1500 E. Woodrow Wilson Dr. Jackson, MS 39216, is seeking a contractor that can meet/exceed the government’s objectives for the following requirement: Medical Physicist for Annual X-Ray and Imaging Equipment Inspections. The contractor shall furnish all labor, material, supplies, equipment, and qualified personnel to provide on-site diagnostic medical physics support services and supervision necessary for the requirement of Medical Physicist as stated herein.

All work shall be completed in accordance with the Performance Work Statement entitled, “Medical Physicist for Annual X-Ray and Imaging Equipment Inspections.” The Performance Work Statement contained within this solicitation is a non-negotiable document. Offers/quotes shall not include edits, revisions, additions, deletions, alterations, or track change comments to the Performance Work Statement.

The associated North American Industry Classification (NAICS Code) for this requirement is 541690 – Physics Consulting Services. The size standard is $16.5 million.

This solicitation is set aside 100% for Small Businesses (Total Small Business Set Aside.) Offers shall only be accepted from small business contractors in the following categories to include but not limited to: 8(a), HUB Zone, Small Disadvantaged Business, Any Minority Owned, Any Native American Owned, Service-Disabled Veteran Owned, Veteran Owned, and any Women-Owned Small Business.

When preparing offers in response to this solicitation offerors shall refer to the provision at FAR 52.212-1 (Instruction to Offerors) contained within this solicitation. FAR 52.212-1 (Instruction to Offerors) provides specific guidance and instructions for how offers are to be prepared and submitted in response to this solicitation. (The Contracting Officer will review all offers received and will determine if each offeror followed all the offer preparation/submission instructions in this solicitation. Offerors who do not follow the offer submission instructions and/or an offeror's failure to address the technical factors (as stated in FAR 52.212-2, Evaluation - Commercial Items), shall be indicative of the Offeror's lack of understanding of the Government's requirement to include the offeror being considered to be nonresponsive to the requirements in the solicitation. Nonresponsive offers shall not be considered for contract award.

See attached document: 36C25620Q1253 Solicitation Document SF1449.

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL

BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b.

RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTA

CHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIO

NS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF

CONTRACTING OFFICER (TYPE OR PRINT)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

586-21-1-033-0027 36C25620Q1253 09-02-2020 Sharon Griffey, Contract Specialist 228-523-4397 09-14-2020

10:59 PM

36C256 Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531 X X 541690 $16.5 Million N/A X 36C256 Department of Veterans Affairs G.V. (Sonny)Montgomery VAMC Imaging Services 1500 E. Woodrow WIlson Drive Jackson MS 39216 36C256 Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531

Tungsten Network Electronic Invoicing Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714 8972 vafsccshd@va.gov See CONTINUATION Page Please refer to the Performance Work Statement and The Price/Cost Schedule for requested services.

Requesting a base year plus four (4) option periods.

Solicitation is set aside 100% for Small Businesses.

Please refer to 52.212-1 Instructions to Offerors and 52.212-2 Evaluation Factors, when preparing offers for submission. Offerors must follow all i nstructions contained within the solicitation.

See CONTINUATION Page 586-3610160-033-822200-2520 010056190 X X X

WINDELL LANCE

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TO BE DETERMINED

b. GOVERNMENT: Contracting Officer 36C256 Sharon.griffey@va.gov Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Tungsten Network Electronic Invoicing Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714 8972

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PERFORMANCE WORK STATEMENT (PWS)

Medical Physicist for Annual X-Ray & Imaging Equipment Inspections G.V. (Sonny) Montgomery VA Medical Center, 1500 E. Woodrow Wilson Dr. Jackson, MS 39216

1. Description:

The Contractor shall furnish all labor, material, supplies, equipment, and qualified personnel to provide on-site diagnostic medical physics support services for the G.V. (Sonny) Montgomery VA Medical Center. Annual x-ray device evaluations include CT, gamma cameras, shielding design, and CR readers to be performed by a qualified Medical Physicist. A Medical Physicist is a person who is certified by the American Board of Radiology, American Board of Medical Physics, American Board of Health Physics, Canadian College of Physicists in Medicine, or state licensure.

The Contractor shall comply with radiation protection standards in 29 CFR 1910.1096 and immediately report any unsafe conditions with the potential to adversely impact the facility radiation workers or patients to the Radiation Safety Officer (RSO). The Contractor shall also comply with VHA Directive 1105.04 Fluoroscopy Safety.

Contract is for a base year period for fiscal year 2021 with performance from October 1, 2020 through September 30, 2021, with renewal options for fiscal years 2022 through 2025.

General Requirements

2. Specifications:

All work shall be solely performed by qualified diagnostic medical physicist(s). A qualified diagnostic medical physicist is a person who is certified by the American Board of Radiology, American Board of Medical Physics, or the Canadian College of Physicists in Medicine, or state licensure.

NO TECHNICIAN WORK SHALL BE ACCEPTED

3. Contractor Performance:

The qualified diagnostic medical physicist(s) shall perform an evaluation of the operation of all G.V. (Sonny) Montgomery VAMC x-ray or imaging devices including; CT units, gamma cameras, MRI units, rad/fluoro rooms, c-arms, portable x-ray devices, fixed specialty units, shielding design, and CR readers using appropriate radiation measuring devices and phantoms. The contractor shall present a written report on each x-ray device identifying the x-ray device by serial number or VAMC property number and room number as well as the functional parameters of the x-ray device. A written report of the results shall be provided to the RSO within 5 working days after completion of the inspection. All x-ray or imaging equipment shall be inspected at least annually. The work to be performed will also include the following:

1. The x-ray device inspection report must include an Entrance Exposure Chart plotting patient thickness against KVP for a range of KVP’s [50 KVP -120 KVP]. The Medical Physicist must verify that the software used for device checks can generate this document.

2. The Medical Physicist reviews the CT dose optimization on a calendar basis as part of the annual CT device checks

3. The Medical Physicist reviews the CT protocol documentation on a calendar basis as part of the annual CT device checks to ensure that protocols are optimized with regard to image quality and patient exposures

4. The Medical Physicist shall examine x-ray and CT devices prior to first clinical use following, repairs, installation or relocation of fixed units

5. If called upon to do so, the Medical Physicist shall examine x-ray and CT devices prior to first clinical use or no later than 30 days following tube changes, collimator repair, detector replacement, or generator repair, provided the facility Biomedical Service has established a written process to perform testing by a biomedical engineer or service engineer to validate dose output and image quality. In the absence of such a written process, the Medical Physicist shall examine the device prior to first clinical use.

6. Evaluation of x-ray devices shall be evaluated within the specified time frame.

7. Medical Physicist shall provide detail written reports.

8. Medical Physicist shall be available to evaluate repaired or new devices.

9. Medical Physicist shall review CT protocols for Optimization.

10. Medical Physicist shall perform QA testing of the CR readers:

A. Including accuracy of the exposure index and make recommendations B. Periodically image grids used for mobile examinations and make recommendations

11. Medical Physicist shall, for CT and Nuclear Medicine imaging changes involving new equipment, equipment replacement, or room modifications, complete or review and approve, if called upon by the RSO to do so, a structural shielding design completed by the RSO, as specified in VHA Directive 1105.04 Item 5. Responsibilities i. (10).

12. Medical Physicist shall, for CT and Nuclear Medicine imaging changes involving new equipment, equipment replacement, or room modifications, complete a radiation survey or review and approve, if called upon by the RSO to do so, a radiation survey completed by the RSO, as specified in VHA Directive 1105.04 Item 5. Responsibilities i. (10).

13. Medical Physicist shall conduct a performance evaluation of MRI imaging equipment annually using phantoms to assess:

A. Image uniformity for RF coils B. Signal to noise ratio for coils C. Slice thickness and slice position accuracy D. Light alignment accuracy E. High contrast resolution and low contrast resolution F. Geometric accuracy and G. Artifact evaluation

4. Equipment Inspections

The medical physicist(s) shall conduct equipment inspections or quality control surveys of the imaging equipment listed below. Note: All dental units are given Preventive Maintenance checks every other year (due in January 2021). All other medical equipment is required to be checked annually.

5. Special Conditions

No later than ten (10) calendar days after notification of award, and prior to the start of services, the Contractor shall provide to the COR a listing of its personnel that are certified by the American Board of Radiology in Diagnostic Medical Physics or Medical Nuclear Physics, American Board of Science in Nuclear Medicine or American Board of Health Physics, and information regarding a contact person for this contract.

6. Security

The medical physicist(s) shall be escorted and responsible for ensuring that identification badge or uniform insignia properly identifies his/her operators so that their identity and purpose can be readily ascertained when working throughout the facility. This contract does not require access to any VA systems or VA sensitive information.

7. Authority of Operators

Only certified medical physicist(s) shall perform required services under this contract. Such inspector must bear the Contractor’s signed designation. On each work visit, the inspector(s) shall report to the Radiation Safety Officer (RSO) prior to performing any work.

8. Hours of Operation

A schedule of service shall be established to be completed primarily during the working hours, 8:00 AM Local Time until 4:30 PM Local Time to the extent possible. Certain Federal Holidays are exempt.

Federal Holidays observed by the VAMC that shall be exempt:

New Years' Day Martin Luther King Day President’s Day Memorial Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

When a holiday falls on a Sunday, the following Monday shall be observed as a Federal Holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

9. Parking, Smoking and VA Regulations:

It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VAMC shall not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

Effective January 1, 2019, smoking is prohibited both inside and outside (entire campus) at the VAMC.

Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations shall result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

10. Protection of Government Property

Extreme caution shall be exercised to prevent damage to the building and its contents. Any damage must be reported to the COR immediately for appropriate action. Any damage caused by the contractor shall be repaired and/or replaced to the satisfaction of the VA at the Contractor’s expense.

11. Special COVID-19 Requirements:

Please be aware that Contractors will go through COVID-19 screening before entering the facility. Contractors will always be required to wear protective face covering (masks), when visiting the VAMC, and will practice social distancing and hand-washing techniques per the CDC and VA guidelines.

12. Quality Assurance Surveillance Plan (QASP)

This QASP was developed to evaluate contractor actions while implementing this PWS. It is designed to provide an effective method of monitoring contractor performance for each listed objective in the PWS and on the Service Delivery Summary (SDS) above. The QASP provides a systematic method to evaluate the services the contractor is required to furnish.

This QASP is based on the premise that the Government desires to maintain a quality standard in the operation of the systems to be serviced under this agreement and to provide the service is the best means of achieving that objective. The Contractor, not the Government, is responsible for management & quality control actions to meet the terms of the contract. The Government’s role is quality assurance to ensure contract standards are achieved.

· Entrance Exposure Chart plotting patient thickness against KVP for a range of KVP’s [50 KVP -120 KVP]

· Acceptance Testing

· Shielding Design Calculations

· Full Inspections after modifications or repairs

· QA Program Reviews & Consultation

· Survey Reports

SURVEILLANCE: The government QA (COR & RSO) shall evaluate the performance objectives through periodic inspections during the service.

STANDARD: Standards must be met 100%. The Contractor shall perform all work required in a satisfactory manner in accordance with the appropriate PWS paragraph above. The QA shall not consider the services complete until all deficiencies have been corrected.

PROCEDURES: The COR & RSO shall inspect all performance objectives to ensure Contractor compliance with the PWS. If inspection indicates unacceptable performance, notify the Contractor of the deficiencies. Contractor shall be given adequate time to correct the unacceptable performance. If deficiencies are not corrected timely, the COR shall notify the Contract Specialist for action.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

DENTAL X-RAY BIENNAL EVALUATION PHYSICS 16 EACH

Contract Period: Base POP Begin: 10-01-2020 POP End: 09-30-2021

DENTAL X-RAY EVALUATION AFTER REPAIR/INSTALLTION 2 EA

CT ANNUAL EVALUATION FULL DOSIMETRY AND IMAGE QUALITY 4 EACH

CT EVALUATION AFTER REPAIR/INSTALLATION 2 EACH

X-RAY ANNUAL EVALUATION PHYSICS 25 EACH

X-RAY EVALUATION AFTER REPAIR/INSTALLATION 3 EACH

CR READER AND RADIOGRAPHIC GRID ANNUAL EVALUATION 1 EACH

GAMMA CAMERA ANNUAL EVALUATION PHYSICS AND IMAGE QUALITY 3 EACH

GAMMA CAMERA EVALAUTION AFTER REPAIR/INSTALLATION 1 EACH

MRI ANNUAL EVALUATION PHYSICS AND IMAGE QUALITY 3 EACH

MRI EVALUATION AFTER REPAIR/INSTALLATION 1 EACH

SHIELDING EVALUATION DESIGN CALCULATION & DEVICES 1 EACH

SHIELDING CONFIRMATION SURVEY 1 EACH

0.00

BASE PERIOD TOTAL PRICE

DENTAL X-RAY BIENNAL EVALUATION PHYSICS 16 EACH

Contract Period: Option 1 POP Begin: 10-01-2021 POP End: 09-30-2022

DENTAL X-RAY EVALUATION AFTER REPAIR/INSTALLTION 2 EA

CT ANNUAL EVALUATION FULL DOSIMETRY AND IMAGE QUALITY 4 EACH

CT EVALUATION AFTER REPAIR/INSTALLATION 2 EACH

X-RAY ANNUAL EVALUATION PHYSICS 25 EACH

X-RAY EVALUATION AFTER REPAIR/INSTALLATION 3 EACH

CR READER AND RADIOGRAPHIC GRID ANNUAL EVALUATION 1 EACH

GAMMA CAMERA ANNUAL EVALUATION PHYSICS AND IMAGE QUALITY 3 EACH

GAMMA CAMERA EVALAUTION AFTER REPAIR/INSTALLATION 1 EACH

MRI ANNUAL EVALUATION PHYSICS AND IMAGE QUALITY 3 EACH

MRI EVALUATION AFTER REPAIR/INSTALLATION 1 EACH

SHIELDING EVALUATION DESIGN CALCULATION & DEVICES 1 EACH

SHIELDING CONFIRMATION SURVEY 1 EACH

0.00

OPTION PERIOD ONE TOTAL

DENTAL X-RAY BIENNAL EVALUATION PHYSICS 16 EACH

Contract Period: Option 2 POP Begin: 10-01-2022 POP End: 09-30-2023

DENTAL X-RAY EVALUATION AFTER REPAIR/INSTALLTION 2 EA

CT ANNUAL EVALUATION FULL DOSIMETRY AND IMAGE QUALITY 4 EACH

CT EVALUATION AFTER REPAIR/INSTALLATION 2 EACH

X-RAY ANNUAL EVALUATION PHYSICS 25 EACH

X-RAY EVALUATION AFTER REPAIR/INSTALLATION 3 EACH

CR READER AND RADIOGRAPHIC GRID ANNUAL EVALUATION 1 EACH

GAMMA CAMERA ANNUAL EVALUATION PHYSICS AND IMAGE QUALITY 3 EACH

GAMMA CAMERA EVALUATION AFTER REPAIR/INSTALLATION 1 EACH

MRI ANNUAL EVALUATION PHYSICS AND IMAGE QUALITY 3 EACH

MRI EVALUATION AFTER REPAIR/INSTALLATION 1 EACH

SHIELDING EVALUATION DESIGN CALCULATION & DEVICES 1 EACH

SHIELDING CONFIRMATION SURVEY 1 EACH

0.00

OPTION PERIOD TWO TOTAL

DENTAL X-RAY BIENNAL EVALUATION PHYSICS 16 EACH

Contract Period: Option 3 POP Begin: 10-01-2023 POP End: 09-30-2024

DENTAL X-RAY EVALUATION AFTER REPAIR/INSTALLTION 2 EA

CT ANNUAL EVALUATION FULL DOSIMETRY AND IMAGE QUALITY 4 EACH

CT EVALUATION AFTER REPAIR/INSTALLATION 2 EACH

X-RAY ANNUAL EVALUATION PHYSICS 25 EACH

X-RAY EVALUATION AFTER REPAIR/INSTALLATION 3 EACH

CR READER AND RADIOGRAPHIC GRID ANNUAL EVALUATION 1 EACH

GAMMA CAMERA ANNUAL EVALUATION PHYSICS AND IMAGE QUALITY 3 EACH

GAMMA CAMERA EVALUATION AFTER REPAIR/INSTALLATION 1 EACH

MRI ANNUAL EVALUATION PHYSICS AND IMAGE QUALITY 3 EACH

MRI EVALUATION AFTER REPAIR/INSTALLATION 1 EACH

SHIELDING EVALUATION DESIGN CALCULATION & DEVICES 1 EACH

SHIELDING CONFIRMATION SURVEY 1 EACH

0.00

OPTION PERIOD THREE TOTAL

DENTAL X-RAY BIENNAL EVALUATION PHYSICS 16 EACH

Contract Period: Option 4 POP Begin: 10-01-2024 POP End: 09-30-2025

DENTAL X-RAY EVALUATION AFTER REPAIR/INSTALLTION 2 EA

CT ANNUAL EVALUATION FULL DOSIMETRY AND IMAGE QUALITY 4 EACH

CT EVALUATION AFTER REPAIR/INSTALLATION 2 EACH

X-RAY ANNUAL EVALUATION PHYSICS 25 EACH

X-RAY EVALUATION AFTER REPAIR/INSTALLATION 3 EACH

CR READER AND RADIOGRAPHIC GRID ANNUAL EVALUATION 1 EACH

GAMMA CAMERA ANNUAL EVALUATION PHYSICS AND IMAGE QUALITY 3 EACH

GAMMA CAMERA EVALUATION AFTER REPAIR/INSTALLATION 1 EACH

MRI ANNUAL EVALUATION PHYSICS AND IMAGE QUALITY 3 EACH

MRI EVALUATION AFTER REPAIR/INSTALLATION 1 EACH

SHIELDING EVALUATION DESIGN CALCULATION & DEVICES 1 EACH

SHIELDING CONFIRMATION SURVEY 1 EACH

0.00

OPTION PERIOD FOUR TOTAL

Page 1 of Page 1 of Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days prior to expiration.

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days prior to expiration.; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause) C.5 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (MAR 2020) ALTERNATE I (MAR 2020)

(a) Definition. "Small business concern," as used in this clause, means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the size standards in this solicitation.

(b) Applicability. This clause applies only to—

(1) Contracts that have been totally set aside for small business concerns; and

(2) Orders set aside for small business concerns under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F).

(c) General.

(1) Offers are solicited only from small business concerns and Federal Prison Industries, Inc. (FPI). Offers received from concerns that are not small business concerns or FPI shall be considered nonresponsive and will be rejected.

(2) Any award resulting from this solicitation will be made to either a small business concern or FPI.

(End of Clause)

C.6 52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION (APR 1984) The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor's failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

(End of Clause)

C.7 52.246-4 INSPECTION OF SERVICES—FIXED-PRICE (AUG 1996)

(a) Definitions. "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the…