36C25620Q1160.docx

Contract Opportunity Presolicitation Notice

PRODUCT SERVICE CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE/TIME/ZONE

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Presolicitation Notice Dental Chairs and Accessories

NOTICE OF INTENT TO SOLE SOURCE

39531 36C25620Q1160 08-21-2020 12:00pm

CENTRAL TIME, CHICAGO, USA

N 339114 Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531 Alexandria Veterans Health Care System 2495 Shreveport, HWY 71N Pineville, Louisiana

71360

USA

Beth.Cook@va.gov Contracting Officer This is an INTENT TO SOLE SOURCE NOTICE only.

The Department of Veteran Affairs, Network Contracting Office (NCO) 16, intends to issue a sole-source contract under the authority of 41 U.S.C 253(c) (1) - FAR 6.302-1 (only one responsible source and no other supplies or services will satisfy agency requirements), to Fidelis Sustainability Distribution., located at 204 West S pear Street, Suite 3319, Carson City, Nevada, 89703. The Vendor shall provide A-Dec Dental Chairs and accessories for the Alexandria Veterans Health Care System, Alexandria, Louisiana. The Vendor shall provide all equipment, uninstall current A-Dec chairs and equipment and return for trade-in credit, and install replacement A-Dec equipment. The place of performance is Alexandria Veterans Health Care System, Alexandria, LA 71360. Fidelis Sustainability Distribution is currently the only authorized Service-Disabled Veteran Owned Small Business (SDVOSB) on behalf of A-Dec, the sole manufacturer and proprietor, for the A-Dec Dental Chairs and accessories.

This notice of intent is not a request for quotations; interested parties may express their interest by providing a capabilities statement not later than 08/21/2020 at 12:00PM CST, to Beth.Cook@va.gov . When responding to this announcement, respondents should refer to Contract Opportunities 36C25620Q1160, Notice of Intent in the subject line. The capabilities statement must provide clear and unambiguous evidence to substantiate the capability of the party to provide the required equipment and uninstallation/installation services. Responding as an interested party under the www.beta.sam.gov website doesn’t constitute convincing evidence of capabilities. A determination not to compete this proposed contract upon responses to this notice is solely within the discretion of the Government. Verbal and facsimile responses are not acceptable and will not be considered. All interested parties are reminded to be registered with the System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM/ in order to be eligible for award of Government contracts. No telephone calls will be accepted. If after 12:00PM, August 21, 2020, no viable responses have been received in response to this announcement, NCO 16 shall negotiate solely with Fidelis Sustainability Distribution.

The Government anticipates the award of a firm-fixed price contract. A determination by the Government whether to compete the proposed requirement shall be based upon responses received and is solely within the discretion of the government. Information received shall be considered solely for the purpose of determining whether to conduct a competition.

STATEMENT OF WORK

BACKGROUND:

The purpose of this requirement is to provide the Alexandria VA HCS Dental Clinic with (10) updated dental chairs, accessories, and installation to provide dental care in the most current standard of care settings. Current dental chairs and accessories have reached the end of lifecycle; it is more cost efficient to replace the chairs, as most parts are becoming obsolete. All requested equipment is the same brand and quality as in the other Alexandria VA HCS Dental Clinic CBOC locations (Lafayette and Lake Charles) in order to keep all dental operatories universal aiding Biomed department’s ability to fulfill maintenance and repairs to this equipment. Contractor will remove existing units for trade-in value during installation of new equipment.

PROJECT SCOPE:

The Contractor shall provide all equipment, tools, labor, supervision, travel, and any other items deemed necessary to perform the following:

The Contractor shall provide all BRAND NAME equipment listed in Section B.3, Price Cost Schedule within 8 weeks of contract award.

The Contractor will uninstall exiting units and return to manufacturer for trade in credit.

The Contractor shall ensure the equipment is pre-assembled at the factory, blanket-wrapped, and delivered to the specified location. The Contractor shall remove the wrapping and physically pace the equipment into the operatory location. Equipment shall be assembled per factory specifications and agency requirements.

The Contractor shall install and anchor equipment items per factory specifications and agency requirements. The Contractor shall be an authorized installer for A-Dec equipment.

The Contractor shall make final air and vacuum connections and perform calibrations and function testing of the equipment.

The Contractor shall remove all bulk trash from the worksite.

The Contractor shall provide training for new equipment at no additional cost.

The Contractor shall provide a projected schedule, within 20 days of contract award, in terms of days from the time of award addressing (at a minimum) the following milestones:

HOURS OF OPERATION:

Normal contract hours are between 7:00am to 4:30pm, Monday through Friday, excluding Federal Holidays.

Any uninstalls/installs outside of the normal work schedule shall be arranged with the facility Point of Contact at no additional expense to the Government.

FACILITY ACCESS:

The Contractor shall arrange access with the facility Point of Contact prior to uninstall/install dates and upon arrival to facility.

SAFETY REQUIREMENTS:

Due to the current COVID-19 guidance, the Contractor shall provide Personal Protective Equipment (PPW) to all contract employees performing work with this requirement. Masks must be worn and social distancing must be maintained as much as possible.

WARRANTY:

The Contractor shall provide the following warranties for defects in material and workmanship:

5 years for dental chairs, stools, lights, delivery systems, monitor mounts, and dental furniture.

2 years for A-Dec EA-53 electric motor, tubing and control modules and A-Dec/W&H Synea, Proxeo, Endea, Air Motors, and Assistina Products.

1 year for clinical products.

Item

511 A-Dec Chair; QTY: 9

Included

Foundation Price 511 Chair

Upholstery Type Formed/Seamless

Foot Switch Programmable

Contoured Floor Box

Duplex Outlet and QDs

511 A-Dec Chair; QTY: 1

Included

Foundation Price 511 Chair

Upholstery Type Formed/Seamless

Foot Switch Programmable

Contoured Floor Box

120v Accessory Power Cord

532 A-Dec TRAD Deliver System; QTY: 9

Included

Foundation Price

Standard Tray Holder

Position 1 Autoclavable QD Stringe

Position 2 EA-53 Electric Motor

Position 3 6-Pin Tubing

Position 4 5-Hole Fiber-Optic with Bulb Tubing

Position 5 Cavitorn Steri-Mate 360 Ultrasonic

Position 6 No Tubing

CM 1.2 control module

551 A-Dec ASST Instrumentation; QTY: 9

Included

Foundation Price

Arm Length Long Arm

Dual Turret

Additional HVE

Support Link 500

577L A-Dec LEC Dental Light, Track Mt; QTY: 7

521 Doctor’s Stool; QTY: 10

522 ASST Stool; QTY: 9

5744 Oregon ASST Cart, QTY: 9

Included

Foundation Price

Countertop Color Solid Surface

57.0054.01 2IN Blank, 1 Unit, Power PNL Gray10; QTY: 1

BLANKETWRAP – Blanket Wrap Service; QTY: 1

INSTALLATION – Install Labor; QTY: 1

DE-INSTALLATION – De-installation of existing equip; QTY: 1

DISCOUNT – adjustment for trade in credit; QTY: 1

End of Document