36C25620Q1116 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 5

520-21-1-123-0001

None

Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531

Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531

To all Offerors/Bidders

36C25620Q1116

08-24-2020

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 08-31-2020; 12:00 PM CST

X 1

The purpose of this amendment is to respond to all questions received. No other questions will be entertained.

RFQ closing date has been extended to 08/31/2020; 12:00 p.m. CST.

Danette Rene' Impey Contracting Officer

Questions to RFQ 36C25620Q0950

1. Can the attachments referenced on page 39, after section D be provided?

The attachments referenced in Section D, have been uploaded to the original solicitation and are uploaded again in the amendment.

2. Knowing that the contractor assumes full responsibility for any damage or loss, will the contractor provided transportation be allowed to be parked at or near the 790 Veterans Way, Pensacola location?

The contractor may park only to pick up and drop off items in the designated loading and unloading area at the JACC and PC CBOC. The contractor will not be allowed to park overnight.

3. The price/cost schedule on page 18 indicates that the invoicing should be priced as a daily event. The instructions on page 41 states pricing should be a flat monthly rate. Can you please clarify which is required?

The invoice should be prepared based on daily pickups. However, the vendor must invoice monthly. In other words, do not invoice daily or weekly.

4. As an emerging small business, can we cite that we do not have relevant or recent past performance as a company and receive an acceptable or neutral rating?

The government cannot take a position of advising an offeror on what it should or should not include in their quotes. In accordance with FAR 13.106-2(b)(3), the quotes will undergo a comparative analysis evaluation to determine which vendor provides the best value to the government in terms of high technical capability and past performance, while also providing a competitive price.

5. Is this a new requirement?

This requirement is currently being performed with another requirement. However, the new requirement will be strictly for Dental/SPS services.

6. If no, can you provide the incumbent contract number?

As mentioned in questions 5. above, the requirement is being performed with another requirement. The incumbent information for the current contract number is VA256-16-P-0021, C E & G Transports Services, Inc.

7. Could you please tell me if this a new requirement, or if there is a current or previous contractor who has performed similar services?

Please see response to questions 5 and 6 above.

Questions to RFQ 36C25620Q0950 (Cont’d)

8. If available, can you please send along the incumbent contract or task order number?

Please see response to question 6 above.

9. What kind of vehicle is required, or what is the average size of the contents needed to be transported?

The suggested vehicle sizes are Minivans, SUVs, or similar mid-sized or larger vehicles, in order to sufficiently perform the required courier services.

10. Is this a new requirement or a recompete of an existing contract?

Please see response to questions 5 and 6 above.

11. If there is a previous contract, what is the previous contract value?

The overall total of the previous award was $233,520.00. Please note, this service was combined with another service. See response in questions 5 and 6 above.

12. If there is a previous contract, does the Workforce Displacement Act apply?

Yes. The Workforce Displacement Act does not apply.

13. What was the total award for the final year of the current contract?

Only the overall total of the previous award price can be provided. As mentioned in question 11 above, the total was $233,520.00.

14. What was the cost of the final full option year of the previous contract?

Please see response to question 13 above.

15. How many drivers/vehicles are currently used to service the current contract?

One driver is currently providing the requested service(s).

16. What is the vehicle size currently servicing this location?

Please see question 9 above.

17. What is the size, weight, and average daily quantity of items transported to/from JACC for each trip?

Approximately one to four bins of items are taken each day. The size of each bin is approximately 19” X 17” X 12”. Clean items are transported in grey bins and soiled RME are transferred in red bins.

JACC, FL – SPS sterilized RME and cleaned empty red bins only.

Panama City, FL – SPS soiled RME and clean empty grey bins only.

18. What is the daily item load volume?

The estimated daily item load volume is approximately 50 - 100 lbs. total. NOTE: These approximate weights will not be in the vehicle simultaneously as the driver will be dropping items off and picking up items.

19. Regarding specific employees information: It is common practice for small businesses that the drivers, cars and other equipment used for a contract are not sourced until after an award has been made, for cost effectiveness and to reduce loss. However, we will be forwarding our standard Training (HIPAA) Certificates-Procedures for your reference.

This appears to be a comment, not a question.

20. Regarding evaluation factors for the price Volume: we usually like to provide a “Pricing realism” cost break-down, to include SCA minimum per year, the number of drivers, hours and miles that are estimated to be required for performance, and other costs. Is it acceptable that we forward this Pricing Realism chart with our Price response?

The government cannot take a position of advising an offeror on what it should or should not include in their quotes.

21. Do you require proof of delivery? If so, how do you expect it to be delivered? Do you have a proprietary application for POD? We have a HIPPA compliant secure site where you can query your PODs.

a. If not, how do you require the contractor to provide delivery information to you?

Proof of delivery would be the hand-off to SPS.

22. What are your invoicing standards? Is there a preferred invoice format? If/Where can it be delivered online?

Invoicing is to be completed on a monthly basis (in arrears), submitted electronically through the OB10 Tungsten system. All information will be provided to the awardee of the contract.

23. Our databases are housed behind a Microsoft Azure firewall network and are compliant to FIPS NIST and all other Federal Regulations.

This appears to be a comment, not a question.

24. Price/Cost Schedule includes “Quantity” of 252 annually. Can you please confirm this is accurate for the first year and all “Option Years” of the contract?

Yes, the “quantity” of 252 DY is annually for base year and option years of the contract.

25. What was the previous award amount?

Please see question 11 above.

26. Who is the incumbent contractor?

Please see question 6 above.

27. Have there been any changes from the previous contract to the solicitation posted?

Please see questions 5 and 6 above.

28. Any potential for added locations, etc.?

No, not at this time.

29. Will there be any potential for Weekend or Emergency pick/delivery?

At this time, it cannot be confirmed whether weekend or emergency runs will be required or not.

30. Is the contract invoicing 30 days in arears? What is the specific time frame to ensure compliance?

Please see question 22 above.

31. Are invoices submitted through Tungsten online portal?

Yes.

End of Document