36C25620Q0061-0002001.docx

36C25619Q1483

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C25620Q0061

KEVIN POLLARD

405-456-1896 11-15-2019 Department of Veterans Affairs Veterans Health Administration Network Contracting Office 16 2575 Keystone Crossing Fayetteville AR 72703 X X 238220 $15 Million N/A X Department of Veterans Affairs Veterans Healthcare System of the Ozarks Purchasing & Contracting (90C) 1100 N. College Ave.

Fayetteville AR 72703 Department of Veterans Affairs Veterans Healthcare System of the Ozarks Network Contracting Office 16 2575 Keystone Crossing Fayetteville AR 72703

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-8972 See CONTINUATION Page Contractor Shall provide all necessary Labor, Material Equipment, Supplies, and Supervision for the HVAC Preventive Maintenance and Repair the VHSO, Fayetteville, AR 72703 This is a Base year, plus four, (1) year option Contract $0.00 See CONTINUATION Page X X Kevin Pollard Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individual(s):

a. CONTRACTOR: ___________________________________ ___________________________________ ___________________________________ Contact Person: _____________________ Telephone #: _______________________ Fax #: ____________________________ e-Mail Address: ____________________ Tax Identification Number: ____________ GSA Number: _______________________ DUNS Number: _____________________

b. GOVERNMENT: Kevin Pollard (00256/90C) Department of Veterans Affairs, Veterans Health Administration Network Contracting Office 16 2575 Keystone Crossing Fayetteville, Arkansas 72703

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All invoices from the Contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 “Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

36C25619Q1483 See attached document: PM PRICE COST SCHEDULE 10-23.

Page 1 of Page 1 of Statement of Work (SOW)

Heating, Ventilation, Air Conditioning, and Refrigeration (HVAC/R) Preventive Maintenance (PM) Contract Veterans Health Care System of the Ozarks (VHSO) Fayetteville, Arkansas

The Contractor must furnish all management, supervision, labor, material, equipment, tools, supplies, parts, and related services, in accordance with the SOW and drawing(s) required for the service of HVAC/R systems and equipment (scheduled and unscheduled), to include but not be limited to, PM, repairs, emergency service, training, and telephone support for the VHSO HVAC/R systems and equipment.

I. General A. Any provision or partial provision of the Contract drawing(s), documents or requirements that is not consistent with this SOW and drawing(s) is null and void only to the extent of the inconsistency. All other provisions or partial provisions of the Contract drawing(s), documents, or requirements must remain in full force and effect.

B. Information Technology (IT) security requirements Certification and Accreditation (authorization) (C&A) of the Contractor system: The C & A requirements do not apply, and a Security Accreditation Package is not required.

C. Safety must be the Contractor’s highest priority.

D. VHSO facility must continue to operate during the period of performance of this contract to include, but not limited to, the mechanical and electrical systems.

E. Contractor’s work must be conducted in a manner and at times which would present the least amount of disruption to the VHSO facility.

F. Prior to the start of Contract site activities, the Contractor and Contracting Officer’s Representative (COR) must conduct a site survey to identify and review specific work and differing site conditions.

G. VHSO utilities and work areas may not be immediately available and the Contractor must be flexible in the PM schedule at no additional cost to VHSO.

I. Materials, equipment, tools, supplies, and parts must not be left unattended within the work area. When working in common areas, there must be a minimum of 2 individuals in proximity of the jobsite to ensure that materials, equipment, tools, supplies, and parts are not accessible to patients or others.

II. Scope of Work The Contractor must furnish all management, supervision, labor, material, equipment, tools, supplies, parts, and related services in accordance with the Contract including, but not limited to, the SOW, drawing, and applicable Federal, State, and Local laws, codes, regulations, and ordinances as follows:

A. Maintain HVAC/R systems and equipment to operate in accordance with the Original Equipment Manufacturer (OEM) design.

B. Qualified service technician(s) must be trained and certified on the systems and equipment and furnish documentation to the COR no later than ten (10) calendar days after date of award of contract.

C. Test equipment used for this contract must have current calibration dates verifiable with documents traceable back to the US Bureau of Standards prior to starting work.

D. In accordance with Lock Out-Tag Out (LOTO) procedures and OSHA requirements.

E. PM services to HVAC/R equipment listed herein, unscheduled and emergency service and repairs to any HVAC/R system or equipment including, but not limited to, OEM safety, maintenance, operation, and installation instructions.

F. PMs must be scheduled with and approved in writing by the COR no less than ten (10) calendar days before scheduled onsite arrival and must be completed within the scheduled month.

G. During PM, defective parts and equipment must be repaired/replaced.

H. Minimize HVAC/R systems and equipment downtime.

I. Where a HVAC/R system consists of multiple units such as chillers or cooling towers, only one unit may be out of service at any given time.

J. Unscheduled/Emergency Service/Repairs/Replacements: The Contractor must furnish qualified service technician(s) on-site (24/7/365) no later than 2-hours after notification. The Contractor must have the service issue(s) corrected or a plan in place within four (4) hours of arrival at job site. Any temporary repairs must be approved by the COR or COR designated representative.

K. Qualified service technician(s) telephone support (24/7/365) no later than two (2) hours after notification.

L. Priority parts delivery including overnight shipping of parts for repairs.

M. An electronic service ticket for each visit for each separate system and/or equipment. The electronic service ticket must be electronically transmitted to the COR the same day of the actual work being completed. The Contractor must furnish the following information on each service ticket:

1. Name of Qualified Service Technician.

2. Name of VA Representative Contacted for Visit.

3. Date, Time, and Duration of Visit.

4. Summary of visit.

5. Resolution of Issue (Y/N).

6. Planned Follow-Up (if applicable).

7. Any applicable recommendations.

N. Centrifugal Water-Cooled Chillers

1. Quarterly PM

a) Prior to PM the Contractor must measure/read/calculate and record the status of the existing conditions and existing control set points as follows:

(1) Entering and leaving chilled water temperatures.

(2) Evaporator approach (the difference between evaporating temperature measured at the well in the evaporator and the leaving chilled water temperature).

(3) Entering and leaving condenser water temperatures.

(4) Condenser approach (the difference between the liquid refrigerant temperature measured on the liquid line and leaving condenser water temperature).

(5) Operation of compressor motor measure and record amperage and voltage on each leg and lubricate as required.

(6) Condenser and evaporator pressures.

(7) Oil pressure, oil level, and oil temperature.

(8) Operation of oil pump motor measure and record amperage and voltage on each leg and lubricate as required.

(9) Purge pump out time and any faults.

(10) Settings and parameters in chiller control panel for existing settings.

b) PM in accordance with OEM’s recommendations.

(1) Inspect conductors, connections, and sensors. Replace defective conductors with new conductors, tighten connections, and replace defective sensors in accordance OEM specifications.

c) Post PM repeat N.1.a) items (1) through (10).

(1) Discuss operating conditions with COR or COR designated representative.

2. Annual PM

a) Prior to PM the Contractor must measure/read/calculate and record the status of the existing conditions and existing control set points as follows:

(1) Repeat N.1.a) items (1) through (10).

(2) Compressor starter operation.

(3) Safety controls for proper operation and record any discrepancies.

(4) High pressure safety cut-in and cut-out settings.

(5) Freeze stat operation record trip point.

(6) High motor temperature switch operation.

(7) Operating controls for operation.

(8) Temperature and pressure transducers.

(9) Load limit relay amperage at all settings.

(10) Vane actuator system operation.

(11) External interlock(s) operation.

(12) Readings on Megger.

(13) Ohm readings for oil heater in accordance with OEM specifications.

(14) Settings of oil pump heater thermostat and oil temperatures.

(15) Oil level in sump.

(16) Flow rates through chiller barrel and pressure differentials across evaporator and condenser (calculate lift).

(17) Purge operation run time and pump out time.

b) PM in accordance with OEM’s recommendations including, but not limited to, the following:

(1) Calibration of temperature and pressure transducers, document deficiencies, make and record adjustments if possible; otherwise recommend replacement if necessary.

(2) Motor starter contacts for pitting and signs of overheating and record deficiencies.

(3) Oil pump starter contacts for pitting or wear and record deficiencies.

(4) Oil level in sump and correct deficiencies.

(5) Remove and properly dispose of the existing oil filter, install new oil filter, and record the Month/Day/Year changed on the filter with indelible ink.

(6) Collect refrigerant oil sample. Have oil sample analyzed by independent lab and submit lab report to COR.

(7) Remove condenser heads, brush tubes and record deficiencies.

(8) Replace filters on purge unit as applicable and record the Month/Day/Year changed on the filter with indelible ink.

(9) Inspect and record condition of purge condenser and clean in accordance with OEM’s recommendations.

c) Post PM repeat N.2.a) items (1) through (17).

(1) Discuss operating conditions with COR or COR designated representative.

O. Cooling Towers

1. Quarterly PM

a) Prior to PM the Contractor must measure/read and record the status of the existing conditions and existing control set points as follows:

(1) Basin feed water system.

(2) Water level in sump.

(3) Tower fans motor voltage(s), speeds, and amperage(s).

(4) Inlet and outlet water temperature.

(5) Basin heater voltage and amperage.

b) PM in accordance with OEM’s recommendations including, but not limited to, the following:

(1) Adjust tower fans for proper operation.

(2) Lubricate motor and fan bearings.

(3) Adjust fan controls for proper operation.

(4) Replace gearbox oil as required.

c) Post PM repeat O.1.a) items (1) through (5).

(1) Discuss operating conditions with COR or COR designated representative.

2. Annual PM

a) Prior to PM the Contractor must measure/read/calculate and record the status of the existing conditions and existing control set points as follows:

(1) Repeat O.1.a) items (1) through (5).

b) PM in accordance with OEM’s recommendations including, but not limited to, the following:

(1) Clean sump.

(2) Clean upper water boxes and remove debris from nozzles.

(3) Refill cooling tower.

(4) Verify and adjust freeze protection controls for proper operation.

(5) Verify sump heaters and heat tapes for proper operation, measure and record amperage, and voltage on each leg.

c) Post PM repeat O.1.a) Items (1) through (5).

(1) Discuss operating conditions with COR or COR designated representative.

P. Air-Cooled Chillers

1. Quarterly PM

a) Prior to PM the Contractor must measure/read/calculate and record the status of the existing conditions and existing control set points as follows:

(1) Retrieve and submit running log operating history.

(2) Operating voltage(s) and amperage(s).

(3) Refrigerant operating pressures, temperatures, subcooling and superheat.

(4) Chilled water inlet and outlet temperatures and pressures.

(5) Condenser fans voltage(s) and amperage(s).

(6) Case heater voltage(s) and amperage(s).

(7) Safety interlocks and controls.

(8) Set points.

b) PM in accordance with OEM’s recommendations including, but not limited to, the following:

(1) Inspect conductors, connections, and sensors. Replace defective conductors with new conductors, tighten connections, and replace defective sensors.

(2) Adjust refrigerant and oil levels.

c) Post PM repeat P.1.a) items (1) through (8).

(1) Discuss operating conditions with COR or COR designated representative.

2. Annual PM

a) Prior to PM the Contractor must measure/read/calculate and record the status of the existing conditions and existing control set points:

(1) Repeat P.1.a) items (1) through (8).

(2) Compressor voltage(s) and amperage(s).

(3) Condenser fans voltage(s) and amperage(s).

(4) Refrigerant temperatures and pressures.

(5) Chilled water inlet and outlet temperatures and pressures.

b) PM in accordance with OEM’s recommendations.

(1) Inspect wire and connections and replace/tighten in accordance OEM specifications.

c) Post PM repeat Q.2.a) items (1) through (8).

(1) Discuss operating conditions with COR or COR designated representative.

Q. Computer Room Air-Conditioning Units (CRACs)

1. Quarterly PM

a) Prior to PM the Contractor must measure/read/calculate and record the status of the existing conditions and existing control set points:

(1) Room temperature and humidity setpoints.

(2) Actual room temperature and humidity.

(3) Refrigerant operating pressures, temperatures, subcooling and superheat.

(4) Temperature differential across evaporator coil.

(5) Blower fan motor(s) voltage(s) and amperage(s).

(6) Condenser fan motor(s) voltage(s) and amperage(s).

(7) Compressor(s) voltage(s) and amperage(s).

(8) Case heater(s) voltage(s) and amperage(s).

(9) Existing run times for each unit.

(10) Previous 90 calendar day history of equipment alarms.

b) PM in accordance with OEM’s recommendations.

c) Post PM repeat Q.1.a) items (1) through (10).

(1) Discuss operating conditions with COR or COR designated representative.

2. Annual PM

a) Prior to PM the Contractor must measure/read/calculate and record the status of the existing conditions and existing control set points:

(1) Repeat items Q.1.a) items (1) through (10).

b) PM in accordance with OEM recommendations including, but not limited to, the following:

(1) Inspect and clear condensate drain line and evaporator drain pan.

(2) Inspect, verify and report proper operation of evaporator drain pan overflow switch and repair/replace as required.

(3) Inspect and clean condenser coil(s) coils and report status to COR.

(4) Remove and properly dispose of existing air filter(s), install new air filter(s), and record the Month/Day/Year changed on the new air filter(s) with indelible ink.

(5) Inspect sheave(s) for wear and proper alignment. Replace worn sheave(s) with new sheave(s).

(6) Inspect belt(s) for wear, proper alignment, and proper tension. Replace worn belt(s) with new belt(s) (matched set). Adjust belt(s) alignment and tension in accordance with OEM recommendations.

(7) Inspect contactors for pitting and wear. Replace pitted or worn contactors with new contactors.

(8) Inspect conductors, connections, and sensors. Replace defective conductors with new conductors, tighten connections, and replace defective sensors in accordance OEM specifications.

(9) Inspect and adjust all safety devices set points.

(10) Inspect and clean condenser coil(s) with bio-degradable chemical cleaning agent in accordance with OEM recommendations and report status.

(11) Inspect and clean evaporator coil(s) and straighten fins as required.

(12) Verify proper operation of reheat.

(13) Verify humidifier for proper operation and furnish PM in accordance with OEM recommendations.

c) Post PM repeat Q.1.a) items (1) through (9).

(1) Discuss operating conditions with COR or COR designated representative.

III. Drawings A. See the following attachment for site plan and equipment location.

1. Drawing Number Drawing Title Sheet Number

a) MS101 Mechanical Site Plan Sheet 1 of 10

b) ME101 Equipment Location Plan Sheet 2 of 10

c) ME102 Equipment Location Plan Sheet 3 of 10

d) ME103 Equipment Location Plan Sheet 4 of 10

e) ME104 Equipment Location Plan Sheet 5 of 10

f) ME105 Equipment Location Plan Sheet 6 of 10

g) ME106 Equipment Location Plan Sheet 7 of 10

h) ME107 Equipment Location Plan Sheet 8 of 10

i) ME108 Equipment Location Plan Sheet 9 of 10

j) ME109 Equipment Location Plan Sheet 10 of 10 IV. Scheduled Equipment:

V. UNSCHEDULED/EMERGENCY SERVICE/REPAIRS/REPLACEMENTS

A. HVAC/R systems and/or equipment including, but not limited to, unscheduled/emergency services/repairs/replacements must be:

1. In accordance with this SOW.

2. Negotiated in accordance with VAAR 852.236-88, CONTRACT CHANGES—SUPPLEMENT (JUL 2002) VA FORM 08-3385a “Profit, Overhead, and Fee Calculation in accordance with VAAR 852.236-88 (JUL 2002)” and VA FORM 08-3385b “Profit, Overhead, and Fee Calculation in accordance with VAAR 852.236-88 (JUL 2002)”.

B. The Contractor must furnish the COR with an itemized repair estimate, to include the cost for parts and the estimated number of hours for labor in accordance with VI.A. 2.

C. All unscheduled repairs must have the written approval of the Contracting Officer (CO) prior to commencement of those repairs.

VI. BILLING RATES

A. PM must be billed monthly in accordance with Line Item 0001 through 0009 of the PRICE/COST SCHEDULES.

B. Unscheduled/emergency services/repairs/replacements be negotiated in accordance with VAAR 852.236-88, Contract Changes – Supplement (JUL 2002) VA FORM 08-3385a “Profit, Overhead, and Fee Calculation in accordance with VAAR 852.236-88 (JUL 2002)” and VA FORM 08-3385b “Profit, Overhead, and Fee Calculation in accordance with VAAR 852.236-88 (JUL 2002)”. Unscheduled/Emergency Services/Repairs/Replacements must be invoiced as follows:

1. Trip charge for initial diagnostics must include the first hour of labor - Regular Business Hours (M-F) - $______

2. Trip charge for initial diagnostics must include the first hour of labor – After Regular Business Hours (M-F) - $______

3. Trip charge for initial diagnostics must include the first hour of labor – Saturday - $______

4. Trip charge for initial diagnostics must include the first hour of labor – Sunday and Holidays - $______

5. Labor, in addition to the Trip Charge, and other cost must be in accordance with VI. B.

6. The Contractor must furnish a copy of the original invoice for all parts associated with unscheduled /emergency services/repairs/replacements, including but not limited to, using VA FORMS 08-3385a and 08-3385b.

VII. Contractor Access and Activities A. Contractor must comply with the VHSO security management program.

B. Contractor must not enter the work site without VHSO issued identity Badge. Contractor can be subject to inspection of personal effects when entering or leaving the project site and VHSO property. Contractor superintendent must escort Contractor employees to Engineering (Building 7-A) to obtain badge(s). The Contractor must maintain a log of Employee Names, Badge ID Numbers, Start Date(s), Departure Date(s), ID Lost Date(s), and ID Return Date(s). Updated Badge log must be given to the COR weekly or as directed by COR. Contractor’s superintendent must return all badges on day of departure of employee from contract to COR. Contractor’s superintendent must return all remaining badges at contract closeout to COR. Lost Badges must be reported immediately to the COR and documented on badge log. Contractor is responsible for a $100.00 fee for each lost or unreturned badge to VHSO.

C. Property Access Regular Business Hours: PM must be scheduled during normal business hours, 0800 to 1630 hours, Monday through Friday (excluding the following Federal holidays New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day).

D. Safety: Safety must be the Contractor’s highest priority. The Contractor must be in accordance with Federal, State, Local OSHA regulations, latest edition of NEC, latest edition of NFPA 70E, and 01 35 26 Safety Requirements specification. The Contractor must furnish and have in place Personal Protective Equipment (PPE) including, but not limited to, safety signage, cones, and barricades, to protect the safety of VHSO patients, employees, visitors, volunteers, tenants and others. Contractor must not be permitted to work without proper PPE and can be directed to leave job site. Contractor must furnish required safety items and wear required PPE. Work must be conducted in a manner and at times which would present the least amount of disruption to the VA healthcare facility.

E. Contractor must not leave or unattended out-of-service any utility, fire protection, or security system without written permission of the COR. If a utility, fire protection, or security system is not functioning at the end of a work period without written permission of the COR, then the Contractor must restore the system(s) to working order prior to leaving the jobsite or must furnish an around-the-clock watch until the system is functioning properly. If the Contractor fails to do so, the Contractor must reimburse the Government for any costs incurred by the VHSO to furnish around-the-clock watch and/or repair the system(s).

F. Vehicles and Construction equipment: Contractors’ keys to unattended vehicles and equipment must be removed and vehicles locked.

G. Unloading and Parking: No materials or equipment are permitted through the front entry. Use loading dock entrance – only for loading and unloading, do not leave vehicle(s) unattended. Contractor parking on VHSO property is limited to availability of designated Contractor parking. Contractor must have prior written approval of on-site Contractor parking from COR.

H. Elevators: Contractor must use COR designated elevators and must protect elevator cabs and controls during periods of use. Contractor must not exceed elevator weight limits. Designated elevator(s) and usage times are not to interfere with VHSO activities.

I. Radios and Mobile Devices: Contractor must use mobile devices at low volume or outside. Contractor must not carry on conversations in hallways or near any patient areas. AM/FM radios and other media producing devices must not be used in the VHSO buildings.

J. Noise: Contractor must coordinate and schedule noise making activities with the COR. For any noise making work activities, the Contractor must furnish a written request to the COR for COR approval a minimum of seven (7) business days prior to noise making activities. The COR will schedule and provide written authorization to proceed three (3) business days in advance of the proposed activity.

K. Dust Proofing and Cleaning: Contractor must cover furnishings and equipment with plastic or clean drop cloth. Contractor(s) must furnish HEPA vacuum cleaner(s), cleaning tools, and tacky mats at both sides of entrance of the work zone. Contractor must not use any broom(s).

L. Fire Alarm: Dust and smoke producing activities will activate the buildings fire alarm. Contractor planned work activities must include a risk evaluation to determine if the fire alarm system can be bypassed. Contractor must be responsible for fire watch in the areas where coverage is removed or disabled. Contractor must be responsible to coordinate with the COR and Electronic Technician for the removal and restoration of fire protection coverage. After hours supervision of the fire alarm panel is required at the Contactors expense. The Contractor must be responsible for completion and submission of a written Fire Alarm Bypass Request. The Contractors’ written request must be submitted for COR approval and if approved by COR, then the COR must furnish a written authorization to proceed three (3) business days in advance of any proposed work activity. If the fire alarm system requires any deactivation, it must be reactivated the same day before the Contractor leaves the jobsite to ensure that the fire alarm system is functioning properly. If the fire alarm system is not functioning properly, the Contractor must restore the fire alarm system to working order prior to leaving the site or must furnish an around-the-clock fire watch until the fire alarm system is functioning properly. The Contractor must be liable for any costs incurred by the VHSO to furnish the fire watch and/or to repair the fire alarm system.

M. Hot Work: Contractor must perform and safeguard hot work operations in accordance with NFPA 241 and NFPA 51B. Contractor must coordinate with the COR. Contractor must obtain Hot Work Permits (HWP) from COR at least forty-eight (48) hours in advance for any work or operation involving open flame or producing heat or sparks, burning, welding, or a similar operation that is capable of initiating fires or explosions. This work includes, but is not limited to, processes such as arc welding, oxygen-fuel gas welding, open-flame soldering, brazing, thermal spraying, oxygen cutting, arc cutting, chipping, grinding, heat treating, sand blasting, torch-applied roofing, and chemical welding.

N. Energized Circuit Work: Contractor must coordinate with the COR. Contractor must obtain Energized Circuit Work Permit (ECWP) from COR at least seven (7) work days in advance when an electrical shut down is required. Contractor must perform, maintain, and safeguard the integrity of the VHSO electrical systems and must follow procedures around energized equipment in accordance with NFPA 70E standards including proper PPE. VHSO electrician or electrical engineer must monitor work. Contractor must use safety equipment to include, but not be limited to, 12 calorie arc flash suits with hoods and 5KV gloves. No exits will be blocked. Personnel without proper PPE will be prohibited within the working area around live electrical panels with the cover removed.

O. Disposal: The Contractor must submit a written request(s) for disposal of any government owned materials, equipment, or property in advance to the COR for COR written approval. Contractor must remove and properly dispose construction debris, materials, equipment, and substances from VHSO property daily into the Contractor supplied containers. Construction debris created from the contract must not be disposed of at the job site, in VHSO dumpsters, or on VHSO property. Disposal of construction debris, materials, equipment, and substances from the contract must be in accordance with applicable Federal, State, Local and environmental laws, rules or regulations. The Contractor must ensure and furnish appropriate documentation to the CO that all hazardous waste handlers, haulers, and disposal facilities are properly licensed. The Contractor must furnish shipping manifest and documentation of proper disposal of any construction debris, materials, equipment, and substances from the contract work prior to final payment. Contractor must return the work site to the condition in which it was found at the Contractor’s expense.

P. Fumes: The Contractor must schedule fume producing work activities including, but not limited to, painting, chemical treatment, cleaning products or heat produced fumes after regular business hours and request written approval by the COR prior to the work activity. Contractor must be responsible for ventilation necessary to exhaust and prevent fumes from entering adjoining areas, outside air intake ductwork, and re-entering the VHSO healthcare facilities, at no additional expense to the Government.

Q. Training: The Contractor must furnish training for users of installed system(s). Training must include an agenda and instruction manual in electronic form. Contractor must furnish user and administrator training to VHSO Engineering personnel, with four (4) hours of on-site training each month. Coordination and scheduling with the COR for the training must be determined after contract award. Training must cover the following topics: “Hands-on” must include demonstrations of maintenance on the HVAC/R systems and equipment included in the contract.

R. Warranty: Contractor must guarantee workmanship for a period of one (1) year after COR written acceptance of work. Contractor must furnish a minimum 1-year parts and labor warranty on materials, equipment, parts and components, furnished and any manufacturer’s warranty greater than one (1) year.

S. Photography: Contractor must not photograph any patients, personnel, visitors, and others on VHSO property. Contractor must be escorted by VHSO personnel to take jobsite related photos and be coordinated by COR.

T. Other requirements:

1. Anything remaining in place that is damaged or defaced by the Contractor must be restored by the Contractor to the existing condition, at no additional expense to the Government.

2. The Contractor must furnish adequate protection to VHSO property and personnel prior to work activities. Contractor moved items must be put back by the Contractor to original locations and conditions as work is completed, at no additional expense to the Government.

3. No unauthorized work to be initiated without the prior written approval of the CO.

4. Work required for the project must be in accordance with the best practices and in accordance with the intent of the SOW, drawings, and specifications.

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

HVAC, Refrigeration Maintenance and Repair for Fayetteville, AR Contract Period: Base POP Begin: 12-01-2019 POP End: 11-30-2020

HVAC, Refrigeration Maintenance and Repair for Fayetteville, AR Contract Period: Option 1 POP Begin: 12-01-2020 POP End: 11-30-2021

HVAC, Refrigeration Maintenance and Repair for Fayetteville, AR Contract Period: Option 2 POP Begin: 12-01-2021 POP End: 11-30-2022

HVAC, Refrigeration Maintenance and Repair for Fayetteville, AR Contract Period: Option 3 POP Begin: 12-01-2022 POP End: 11-30-2023

HVAC, Refrigeration Maintenance and Repair for Fayetteville, AR Contract Period: Option 4 POP Begin: 12-01-2023 POP End: 11-30-2024

B.2 DELIVERY SCHEDULE

1.00

1.00

1.00

1.00

1.00

36C25620Q0061.docx Page 17 of 62

SECTION C - CONTRACT CLAUSES

C.1 FSS RFQ INTRODUCTORY LANGUAGE

The terms and conditions of the contractor's FSS contract (including any contract modifications) apply to all Blanket Purchase Agreements (BPA) and task or delivery orders issued under the contract as a result of this RFQ. When a lower price has been established, or when the delivery terms, FOB terms, or ordering requirements have been modified by the BPA or task/delivery order, those modified terms will apply to all purchases made pursuant to it and take precedence over the FSS contract. Any unique terms and conditions of a BPA or order issued under the contract that are not a part of the applicable FSS contract will govern. In the event of an inconsistency between the terms and conditions of a BPA or task/delivery order and the Contractor's FSS terms, other than those identified above, the terms of the FSS contract will take precedence.

C.2 NOTICE LISTING CLAUSES INCORPORATED BY REFERENCE

The following clauses are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" contained in this document. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

FAR Number

Title

Date

52.203-17

52.204-9

CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS

PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

APR 2014

JAN 2011

VA ACQUISITION REGULATION (48 CFR Chapter 8)

(End of Addendum to 52.212-4)

C.3 52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS—REPRESENTATION (JAN 2017)

(a) Definition. As used in this provision— Internal confidentiality agreement or statement, subcontract, and subcontractor, are defined in the clause at 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

(b) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions), Government agencies are not permitted to use funds appropriated (or otherwise made available) for contracts with an entity that requires employees or subcontractors of such entity seeking to report waste, fraud, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(c) The prohibition in paragraph (b) of this provision does not contravene requirements applicable to Standard Form 312, (Classified Information Nondisclosure Agreement), Form 4414 (Sensitive Compartmented Information Nondisclosure Agreement), or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(d) Representation. By submission of its offer, the Offeror represents that it will not require its employees or subcontractors to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting waste, fraud, or abuse related to the performance of a Government contract to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information (e.g., agency Office of the Inspector General).

(End of Provision)

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.5 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (OCT 2015)

(a)(1) The Offeror certifies, to the best of its knowledge and belief, that—

(i) The Offeror and/or any of its Principals—

(A) Are [ ] are not [ ] presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency;

(B) Have [ ] have not [ ], within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) contract or subcontract; violation of Federal or State antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property (if offeror checks "have," the offeror shall also see 52.209-7, if included in this solicitation);

(C) Are [ ] are not [ ] presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in subdivision (a)(1)(i)(B) of this provision; and

(D) Have [ ], have not [ ], within a three-year period preceding this offer, been notified of any delinquent Federal taxes in an amount that exceeds $3,500 for which the liability remains unsatisfied.

(1) Federal taxes are considered delinquent if both of the following criteria apply:

(i) The tax liability is finally determined. The liability is finally determined if it has been assessed. A liability is not finally determined if there is a pending administrative or judicial challenge. In the case of a judicial challenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted.

(ii) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded.

(2) Examples.

(i) The taxpayer has received a statutory notice of deficiency, under I.R.C. Sec. 6212, which entitles the taxpayer to seek Tax Court review of a proposed tax deficiency. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(ii) The IRS has filed a notice of Federal tax lien with respect to an assessed tax liability, and the taxpayer has been issued a notice under I.R.C. Sec. 6320 entitling the taxpayer to request a hearing with the IRS Office of Appeals contesting the lien filing, and to further appeal to the Tax Court if the IRS determines to sustain the lien filing. In the course of the hearing, the taxpayer is entitled to contest the underlying tax liability because the taxpayer has had no prior opportunity to contest the liability. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek tax court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(iii) The taxpayer has entered into an installment agreement pursuant to I.R.C. Sec. 6159. The taxpayer is making timely payments and is in full compliance with the agreement terms. The taxpayer is not delinquent because the taxpayer is not currently required to make full payment.

(iv) The taxpayer has filed for bankruptcy protection. The taxpayer is not delinquent because enforced collection action is stayed under 11 U.S.C. 362 (the Bankruptcy Code).

(ii) The Offeror has [ ] has not [ ], within a 3-year period preceding this offer, had one or more contracts terminated for default by any Federal agency.

(2) Principal, for the purposes of this certification, means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

THIS CERTIFICATION CONCERNS A MATTER WITHIN THE JURISDICTION OF AN AGENCY OF THE UNITED STATES AND THE MAKING OF A FALSE, FICTITIOUS, OR FRAUDULENT CERTIFICATION MAY RENDER THE MAKER SUBJECT TO PROSECUTION UNDER SECTION 1001, TITLE 18, UNITED STATES CODE.

(b) The Offeror shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Offeror's responsibility. Failure of the Offeror to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Offeror nonresponsible.

(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Offeror knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default.

(End of Provision) C.6 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (MAY 2019)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115–91).

(3) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(4) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509).

[] (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[] (4) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (5) [Reserved] [] (6) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (7) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note).

[] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

[] (10) [Reserved] [] (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a).

[] (ii) Alternate I (NOV 2011) of 52.219-3.

[] (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (ii) Alternate I (JAN 2011) of 52.219-4.

[] (13) [Reserved] [X] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

[] (ii) Alternate I (NOV 2011).

[] (iii) Alternate II (NOV 2011).

[] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

[] (ii) Alternate I (Oct 1995) of 52.219-7.

[] (iii) Alternate II (Mar 2004) of 52.219-7.

[] (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C.