36C25619R0023-000.docx

FedBizOpps Combined Synopsis/Solicitation Notice

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* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 C AE Design Project No. 520-19-117 Repair Water Supply Gulf Coast Veteran Health Care System Biloxi, MS 39531 36C25619R0023 02-25 -2019 N 541310 Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531 Tammy Saxon Contract Specialist Department of Veterans Affairs Gulf Coast Veteran Health Care System 400Veterans Avenue Biloxi, MS 39531

USA

Tammy.Saxon@va.gov

1. CONTRACT INFORMATION: General. A-E Services are being procured in accordance with the Selection of Architects and Engineers Statute (Public Law 92-582), formerly known as the Brooks Act, and implement in Federal Acquisition Regulation (FAR) 36.6. All submissions will be evaluated in accordance with the evaluation criteria. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work. The NAICS Code for this acquisition is 541310 and the applicable Small Business Size Standard is $7.5M. The area of consideration is RESTRICTED to a 500-mile radius of the Gulf Coast Veterans Health Care System, 400 Veterans Avenue, Biloxi, MS 39531 in which either the A/E firm’s Primary or established Auxiliary/Satellite office must be located. Note: The 500-mile radius will be measured by one or more of the nationally recognized commercial free on-line mapping services from the Primary or established Auxiliary/Satellite Office Address to the above VA address (shortest driving distance option). In order to use the address of an already established Auxiliary/Satellite Office, the A/E Firm must have employees of their firm who are currently (before and at the time of SF330 submission) physically located at the Auxiliary/Satellite Office “and” are on the A/E’s payroll- not employees of an actual or proposed subcontractor or on the payroll of an actual or proposed subcontractor.

a. Contract Award Procedure: The proposed A/E services will be obtained by a Negotiated Firm-Fixed Price Contract. Interested parties shall ensure current Licensing and have a current registration in the System for Award Management (SAM) database at https://www.sam.gov/portal and the Vendor Information Pages database at https://www.vip.vetbiz.gov/ as well as have submitted the current cycle VETS-4212 Report per the requirements located at http://www.dol/gov/vets/contractor/main.htm. Failure of a proposed SDVOSB to be certified by the CVE at the time the SF 330 is submitted shall result in elimination from consideration as a proposed contractor.

b. SDVOSB Requirements: In accordance with VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside, a service disabled veteran-owned small business concern agrees that, in the performance of the contract, at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other service-disabled veteran-owned small business concerns.

c. Design Costs: All offerors are advised that in accordance with VAAR 836.606-73(a) the total cost of the architect or engineer services contracted for must not exceed 6 percent of the estimated cost of the construction project plus any fees for related services and activities. Additionally, FAR 52.236-22 Design Within Funding Limitations, will be applicable to this procurement action. Design limitation costs will be provided to the most highly rated AE firm selected to complete the design. The magnitude for construction (not design) of this project is between $2,000,000 and $5,000,000.

2. SELECTION CRITERIA: The selection criteria for this acquisition will be in accordance with FAR 36.602-1 and VAAR 836.602-1 and are listed below in descending order of importance.

(1) Professional qualifications necessary for satisfactory performance of required services;

(2) Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials;

(3) Capacity to accomplish the work in the required time;

(4) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules;

(5) Location in the general geographical area of the project and knowledge of the locality of the project (500 miles);

(6) Acceptability under other appropriate evaluation criteria.

(7) Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness.

(8) Record of significant claims against the firm because of improper or incomplete architectural and engineering services.

(9) Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team.

3. SUBMITTAL REQUIREMENT: This project is a 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns under VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Dec 2009). All original Standard Form (SF) 330 packages shall be submitted to:

VA Gulf Coast Veterans Health Care System Network Contracting Office (NCO 16) ATTN: Tammy Saxon, CS Solicitation # 36C25618R0023 400 Veterans Ave, Bldg. T102 Rm A114 Biloxi, MS 39531

(a) All SF 330 submissions shall be clearly marked with the subject line displaying the Solicitation Number 36C25618R0023. The SF 330 form may be downloaded from www.gsa.gov/forms. Completed SF 330’s shall include the primary firms, subcontractor firms, and any consultants expected to be used on the project.

IMPORTANT: All submissions shall be in black and white (no color of any type) and shall be on loose leafed pages. NO color submissions NO binders of any type

(b) Firms that meet the requirements listed in this announcement are invited to submit three (3) copies of the completed SF 330 including Parts I and II as described herein and one CD-ROM of the SF 330 submittal as a single pdf file, to the above address no later than 2:00 P.M. (CST) on Wednesday, February 25, 2019. FAX AND/OR E-MAIL SUBMISSIONS WILL NOT BE ACCEPTED. Late proposal rules found in FAR 15.208 will be followed for late submittals.

(c) Interested firms shall address each of the Nine (9) Selection Criteria in their SF 330’s and additional documents/submittals.

4. THIS IS NOT A REQUEST FOR PROPOSAL. THERE ARE NO SOLICITATION DOCUMENTS AVAILABLE. This is a request for SF 330’s Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. This requirement is subject to Availability of Funds.

PROJECT INFORMATION:

PROJECT NO. 520-19-117

REPAIR WATER SUPPLY

VA GULF COAST VETERANS HEALTH CARE SYSTEM

BILOXI, MS

A/E SCOPE OF WORK

1.1. The Contractor shall provide professional services on a fixed-price contract. This SOW will have SF 330’s submitted and have interviews. After interviews, VA will request a fee proposal and enter into negotiations with the top ranked firm. Document includes portions of work required for the each portion of the Fee Proposal. Negotiations will be conducted for hourly rates for each discipline required, overhead, profit and other costs elements as described on VA Form 10-6298 Architect-Engineering Fee proposal. The negotiated fees will be constant for the entirety of the contract (no adjustment in fees will be allowed during the life of this contract). For this project, the VA will issue a request for fee proposal that includes; Scope of Work, Special Provisions (SP’s), Contract Procedures (CP’s), and other requirements as needed. The fee proposal shall be based on pre-negotiated unit prices. Additional hourly rates for disciplines required, but not foreseen in the original negotiation, shall be negotiated as needed for each separate contract. Each contract shall be negotiated based on the A/E effort involved. The Contractor’s work shall be in response to Government issued contract and Contract Modifications or Change Orders (CO). The price for each individual contract shall be fixed in advance of performance of the work. The Contractor shall perform no additional work for which it will charge a fee in excess of the fixed-price of each contract without the advance written authorization of the Contracting Officer.

1.2. COST OF MATERIALS/EQUIPMENT: The cost of any materials or equipment required to be furnished in conjunction with the services rendered herein shall be included in the firm-fixed price unless otherwise noted in the contract.

1.3. TRAVEL: In determining the cost of travel, the terms and conditions of the Federal Travel Regulations shall apply to all travel and travel-related matters authorized under the contract; travel and travel-related expenses shall not exceed the maximum allowable under the Federal Travel Regulations. In connection with authorized travel, the following items may be included in the firm-fixed price of the contract: 1) the cost of domestic economy-class coach air fare; 2) the cost of hotel or housing accommodations meals, and other incidentals when travel is undertaken; and 3) miscellaneous expenses incurred in connection with the travel.

1.4. SCOPE: Provide professional Architect/Engineer (A/E) Services to furnish all professional and technical expertise to perform design work for project Repair Water Lines, 520-19-117, which involves water line system upgrades, repair or replacement for the campus water distribution system, that may include but not limited to, water study, project/hydraulic analysis and investigative reports, conceptual designs, land survey and mapping, underground utility locating services include preliminary services, complete site investigations indicating any existing conditions, hydrants, valves, equipment, meters (connected to BMS), utilities, electrical, mechanical and plumbing investigative work, planning consultations with Engineering personnel and necessary repeat site visits, site investigation with V.A. staff, design work, preparation of contract drawings and specifications, preparation of bid items, and if necessary, respond to contractor’s and subcontractor’s inquiries during the bid period, preparation of as-builts drawings, preparation of cost estimates, and construction period services as necessary for construction administration and installation of all work for Project No. 520-19-117. A&E and Engineering firms shall be able to provide Construction Period Services (CPS) that may include but is not limited to the review of equipment samples, shop drawings and other related construction submittals and documents, project site inspections/site visits and reports. Design services may require Architectural, Plumbing, Civil, Surveying, Electrical, Registered Fire Protection Engineer, Landscape Architect, Estimator, Lean Consultants, Green/LEED requirements; and AutoCAD drawings. There will be four (4) submissions for working drawings and specification; 25%, 50%, 75%, and 100% design submissions.

1.5. All plans and elevation drawings shall be a minimum scale of 1/8”=1’0”, large scale details (minimum ¼”=1’0”) at largest possible scale to convey conditions of the work to be encountered. All site drawings shall be a minimum of 1”=30’ scale. Drawings shall be developed by AutoCad Software Release 2015 (or later) and shall be stored on compact disk (disk to be submitted with design submissions mentioned above.) All drawings are to be submitted to the V.A. in the AutoCad format.

1.6. This project will include a-n below including applicable code requirements: This scope of this project to replace sections of the existing water service system for the VA Biloxi. The A/E shall be responsible for design, to include repair and replacement of Water Lines project. Design considerations to include but not limited to:

a) Determine sections of the water service to be replaced include all piping from the incoming backflow preventer to each building and install new. The replacement will include all pipes, connections, valves, and all other component necessary for the water service system. Exact size and length of pipe may vary.

b) The main backflow preventer for the water service system shall also be replaced.

c) The new sections of pipe will be of an approved material, suitable for this application.

d) The size of the pipe will be designed with expansion capabilities, unless otherwise required to meet applicable codes and standards.

e) Install a shut-off valve, for each side of the tee to provide uninterrupted service, when shutting down a building off the loop. Provide each building, irrigation system and outlet connected to the water service system.

f) A water meter will be installed for each building and irrigation system.

g) The A/E will evaluate whether to remove the existing water service piping system or leave in place, desire is to minimize pipe left in the place.

h) A/E shall prepare plans for the new water service system/modifications, and submit final as-builts plans upon completion of the project.

i) Building phasing required to minimize downtime and impact to building occupants during swap over from existing to new water service.

j) Thorough site investigation to identify existing and abandoned utility/medical gases/ storm/sewer lines etc.

k) Provide surveying/GPS services as necessary for new work and verify with VA GPS utility survey completed in 2018-2019. As-builts will require updating on GPS utility survey.

l) Storm line evaluation, to include video, for repair, replacement and jetting lines as necessary.

m) Simplify loop piping, where piping crosses and refeed buildings.

n) Investigate existing issues, per engineering staff, leaks etc.

1.7 A/E’s team shall have at least five (5) years of experience in the design and completed projects of water line supply and distribution systems of the same size or larger than this 1,400,00 SF facility.

1.8 A/E shall be licensed and/or certified to perform the services specified in this Scope of Services.

1.9 Plans shall include, but not be limited to, the following information:

· Existing site and grade.

· Location of existing underground utilities.

· Location of proposed water service system.

· Typical sections of new water service system.

· Location of proposed valves.

· Pipe and connection details.

· Restoration details.

1.10 Plans shall be prepared by the A/E and must be signed and sealed by a registered Professional Engineer.

1.11 Once 90% documents have been approved by the VA, the A/E will submit the plans, along with the technical and non-technical specifications, to the appropriate permitting agencies for review as required.

1.12 The A/E will be responsible for all revisions and modifications to the plans and/or specifications as required to meet all Federal, State, and Local codes, as well as to meet the needs of the VA.

1.13 The A/E shall be responsible for all fees required for testing, and inspections, and make available any inspection certificates during the progress of investigation.

1.14 The project design shall be completed in accordance with this scope of work and all appropriate Department of Veterans Affairs (VA) Standards, specifications, and other criteria unless otherwise approved by VA. The fire hydrant design shall be reviewed and approved by a Registered Fire Protection engineer. The following references, as a minimum, shall be utilized for planning and design purposes: http://www.cfm.va.gov/til/dManual.asp H-08-1, VA Master Construction Specifications H-08-3, VA Construction Standards H-08-4, VA Standard Details NFPA, EPA, OSHA, and all applicable local, state, and Federal regulations

END OF STATEMENT OF WORK