36C25619Q1536-004.docx

Statement of Work for Calibration of Wireless Temperature Monitoring Alexandria VA Health Care System Pineville, Louisiana

Scope

The Alexandria VA Health Care System (VAHCS) requires calibration of a 24/7 remote wireless TEMPTRAK temperature monitoring program as manufactured by Cooper-Atkins Corporation. These monitors are located at the Alexandria VA in Pineville, Louisiana as well as at the Community Based Outpatient Clinics (CBOCs) in Lake Charles, Lafayette, Natchitoches, Fort Polk, and Jennings, Louisiana.

Objective

· To ensure all requirements of the contract are met and completed by the completion date provided in the contract documents.

· To ensure that all activities are performed in such a manner as to ensure safe and correct operation and in compliance with applicable local, state and federal regulations and contract specifications.

Task

· Furnish all labor, tools, materials, equipment and supervision necessary for the work to identify and troubleshoot any missed communications, confirmation of proper identification of all hardware within the system and any additional software training required by the VA.

1) Replace all Glycol probes with SysCal solid probes. Furnish on-site TempTrak calibrations-NIST/ISO 17025 for up to 320 transmitters/probes.

2) Contractor is responsible for disposal of the discarded Glycol probes.

3) Equipment or Government property may be removed from the facilities with prior permission from Project Engineer or COR and the Department Director.

· All contractually required work and tests must be successfully completed within 90 calendar days of issuance of Notice to Proceed.

· Contractor to notify COR of the schedule within 5 days of the Notice to Proceed.

Documentation

Contractor shall provide the Alexandria VA with signed service reports, prior to leaving the station, which describes the maintenance and/or repair service performed on the equipment, including all parts used. All service reports are to be signed by the contractor’s representative, to validate that the service was completed. The signed service report will be delivered to the COR in Engineering Service. The final report is to be submitted electronically and in printed form and must be delivered to the COR within one week of completion of the inspection and repair. All licenses and certificates will be included in the final report.

Delivery

All personnel in the contractors services shall have certified or proper training on the task they will be performing.

The Project Engineer or COR shall be informed by the contractor of the following situations/events in writing:

· The anticipated start date of any contract work.

· As soon as it is known that the work will take longer that expected.

· As soon as it is known that a possible change order will have to happen.

· To provide a written plan for corrective action for any work that cannot be completed within the contract specified time.

· At completion of work prior to leaving each facility.

All work shall be completed in accordance with the contract.

All required contract work completed shall be approved and accepted by the Project Engineer or the COR prior to accepting and approving the contractor’s application for payment.

Security and General Requirements

All on-site work should be completed between the hours of 8am and 4:30pm CST, Monday through Friday excluding holidays unless otherwise listed in the tasks section or other working hours are approved by the COR.

Contractor shall obtain an access badge from the Alexandria VA Police Department or from Facility Engineering Department while performing work at the Alexandria VAHCS or CBOC sites for their self, their employees and all subcontractors under their authority.

Contractor shall contact Project Engineer or COR whenever work is being performed in any VA facility to determine if an escort is needed. Project Engineer or COR will arrange for an escort if needed.

Security and privacy requirements vary depending on the equipment to be serviced and the service being performed. Contractor personnel may be required to complete any or all of the following but not limited to:

· Online training.

· Read, sign, and comply with ‘Contractor Rules of Behavior’ ( Attatched ).

· Submit to finger printing and background investigation.

· Provide network security information as requested for any equipment used in the VA facilities.

· The extent of these requirements shall be determined by Project Engineer or COR using current facility Information Technology and Privacy rules in cooperation with experts in those departments.

Parking shall be limited to established concrete or improved rock parking lots, Project Engineer or COR will advise which parking lots to use. Contractors and personnel are not allowed on the grass area unless specifically authorized by the Project Engineer. U.S. District Court Violation Notices shall be issued for parking violations.

The contractor and all employees shall comply with all applicable VAHCS fire, safety, and traffic regulations.

The contractor is to field verify existing conditions.

All work is to be performed within all OSHA, EPA, VA, and Federal, State and local codes and regulations.

Proper Lock-out/Tag-out procedures shall be used when appropriate.

No roadway, drainage ditch, pedestrian walkway, or any other service, utility, or access to any of the above is to be blocked or rendered unusable for any length of time during this project unless previously approved by the Project Engineer.

All work, materials, storage of materials and equipment, repair procedures and unforeseen problems or circumstances are to be coordinated with the Project Engineer.

Work on this project shall not begin until authorized by the Contracting Officer.

The title Project Engineer or COR shall refer to the Contracting Officer’s Representative.

Work to be conducted on a Fully Operational VA Hospital Campus, in and around Mental Health and Long Term Care facilities. Tools and equipment shall be kept under close watch to prevent patient injury.

Place of Performance

Work shall be performed, with issuance of Notice to Proceed, at the Alexandria VAHCS, Pineville, Louisiana, and in the Community Based Out-patient Clinics (CBOCs) located in Lake Charles, Lafayette, Natchitoches, Fort Polk, and Jennings as required by this Statement of Work.

Period of Performance

Base Year: Per Award Date 2019 to January 31, 2020 Option Years: option for re-newal per year up to Five (5) years total

ISO Requirements:

The C&A requirements do not apply, therefore a Security Accreditation Package is not required.

See attached document: wage rate.