36C25619Q1532-000.docx

FedBizOpps Sources Sought Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Sources Sought Notice Rev. March 2010 J 564-20-1-561-0003 (NEW) Elevator Preventive Maintenance Service (VA-19-00088140) 77030 4298 36C25619Q1532 N 561730 Department of Veterans Affairs Network Contracting Office 16 2575 Keystone Crossing Houston TX 77030 4298 Kevin D Pollard Contracting Officer 479-444-5011 kevin.pollard2@va.gov kevin.pollard2@va.gov The purpose for this source sought notice is to locate interested companies that can furnish the REQUIREMENTS listed in the PWS that is attached.

Offeror's capability to meet this requirement including any current contracts with more than 2 years of Period of Performance (Civilian or Government) to include meeting the below listed accreditations or similar standards, facility description, capabilities, and certifications.

Responses must show clear and convincing evidence that your company and its employees have the capabilities, training, and qualifications to provide this service to be considered as a source.

The following information is requested in a response to this RFI:

1. General Company information- Offeror's company name, DUNS, full address, point of contact, title, phone number, and email address.

Name:

Address:

Contact Person:

Phone number:

Email address:

DUNS number:

Cage Code Number:

Company website if available:

2. Business Type – Please put a check mark or circle around the type of business you are below:

a) Large

b) 8(a)

c) HubZone

d) Small Business

e) Small Disadvantaged Business

f) Woman Owned Small Business

g) Service Disabled Veteran Owned Small Business

h) Veteran Owned Small Business

***Note - All Veteran Owned Businesses must be registered in VetBiz at http://www.vip.vetbiz.gov/general_user/register/default.asp to be considered a Veteran Owned Business. Socioeconomic status (whether Service Disable Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, 8(a), Woman Owned, Small Disadvantaged, etc.). If stating SDVOSB or VOSB status, your company must be verified with the seal/icon or show pending verification in VetBiz Registry (https://www.vip.vetbiz.gov//) to be considered as a SDVOSB or VOSB source.

3. How long has your company provided these services?

See attached Past Performance.

4. Provide information for any current or past VA contracts for these products and services.

5. Is your company registered in the System for Award Management at WWW.SAM.GOV?

The NAICS code for the procurement is 561730 and the small business size standard is $7.5 Million dollars.

Any future RFP will be conducted in accordance with FAR Parts 12 and 15. The Government may elect to award a Firm Fixed Price contract resulting from the solicitation.

Responses to this market survey should be e mailed to kevin.pollard2@va.gov No telephone responses will be accepted.

Please provide a detailed response to the below Performance Work Statement stating how you can meet all aspects stated.

It is requested that responses be received no later than 3:00 pm Central, September 27th, 2019.

No solicitation document is available at this time; this notice is to acquire information only. Vendors interested in providing an offer will have to respond to a separate solicitation announcement

Statement of Work (SOW) Elevator Preventive Maintenance (PM) and Repair Veterans’ Health Care System of the Ozarks (VHSO) Fayetteville, Arkansas The Contractor must furnish all management, supervision, labor, material, equipment, tools, supplies, parts, and related services, in accordance with the SOW and drawing(s) required for the full service of nineteen (19) elevators to include, but not be limited, to preventive maintenance (PM), repairs, emergency service, emergency telephone operation, and interior lighting.

I. General A. Any provision or partial provision of the Contract drawing(s), documents or requirements that is not consistent with this SOW and Drawing(s), is null and void only to the extent of the inconsistency. All other provisions or partial provisions of the Contract drawing(s), documents, or requirements must remain in full force and effect.

B. Information Technology (IT) security requirements Certification and Accreditation (authorization) (C&A) of the Contractor system: The C & A requirements do not apply, and a Security Accreditation Package is not required.

C. Safety must be the Contractor’s highest priority.

D. Contractor’s work must be conducted in a manner and at times which would present the least amount of disruption to the VHSO facility.

II. Scope of Work:

The Contractor must furnish all management, supervision, labor, material, equipment, tools, supplies, parts, and related services in accordance with the Contract including, but not limited to, the SOW, drawing(s), and applicable Federal, State, and Local laws, codes, regulations, and ordinances as follows:

A. Maintain Elevator systems and equipment to operate in accordance with the Original Equipment Manufacturer (OEM) design.

B. Qualified service technician(s) must be trained and certified on the systems and equipment and furnish documentation to the COR no later than ten (10) calendar days after date of award of contract.

C. In accordance with Lock Out-Tag Out (LOTO) procedures and OSHA requirements.

D. Furnish services and parts in accordance with OEM equipment, recommendations, specifications, Maintenance and Operations Installation Manual to maintain elevators.

E. PM services to elevator equipment listed herein, unscheduled and emergency service and repairs to any elevator system or equipment including, but not limited to, OEM safety, maintenance, operation, and installation instructions.

F. PMs must be scheduled with and approved in writing by the COR no less than three (3) calendar days before scheduled onsite arrival and must be completed within the scheduled month.

G. During PM, defective parts and equipment must be repaired/replaced.

H. Minimize Elevator systems and equipment downtime.

I. Unscheduled/Emergency Service/Repairs/Replacements: The Contractor must furnish qualified service technician(s) on-site (24/7/365) no later than 2-hours after notification. The Contractor must have the service issue(s) corrected or a plan in place within four (4) hours of arrival at job site. Any temporary repairs must be approved by the COR or COR designated representative.

J. Priority parts delivery including overnight shipping of parts for repairs.

K. Contractor must furnish load test on each elevator specified in this SOW once at least every 5 years.

L. Regulations:

1. The contractor must maintain elevators in accordance with all requirements of the American Standard Safety Code ANSI A17.1 latest edition or revisions and all existing Federal, State, and local laws, codes, rules and regulations set forth by all applicable authorities having jurisdiction where the work is being performed.

M. Qualifications:

1. The Contractor and Service Technician must have a minimum of five (5) years’ experience maintaining comparable equipment as specified herein.

2. Contactor must furnish a minimum of two (2) service technicians qualified to PM and repair similar equipment. All work must be furnished by skilled, experienced, elevator service and repair technicians directly employed and supervised by the contractor.

N. Service of Hydraulic Traction, and Electric Elevators:

1. Regularly and systematically examine, clean, lubricate, adjust and when conditions warrant to repair or replace including, but not limited to, the following:

a) Power plant complete, consisting of its enclosure, pump, motor power transmission elements between the pump and motor, valves of every kind, strainers, mufflers, gaskets, and all other accessories.

b) Entire controller and motor starter, including accessories.

c) Entire "jack unit", including everything except excluded items listed hereinafter.

d) All electrical including, but not limited to: wiring, conduit, ducts, and traveling cables, from and beyond the elevator equipment of every kind to the mainline disconnect switches, and hoist way outlets.

e) Pipping, fittings, and accessories including but not limited to: vibration dampeners, silencers, between the pumping plant and the jack unit. Underground piping not included. Heating and or cooling elements, utilities, insulation, and accessories for controlling the oil temperature.

f) Hydraulic fluid.

g) Regular, emergency, and cab lighting, in accordance with the manufacture recommendations.

h) Fireman's service equipment.

i) Automatic power door operators including, but not limited to, landing and car door hangers, landing and car door contacts, door protective devices, hoist way door interlocks, bottom door guides, manual door closers, and auxiliary door closing devices.

j) Conduct a yearly relief valve test and cylinder leakage test on all hydraulic elevators in accordance with Section 1001 ANSI A17.1 Code. L. Re-lamp all signals during annual PM.

k) Other miscellaneous equipment including, but not limited to, materials, solid-state components, not mentioned above or in the make-up of the complete elevator or elevator systems.

l) Test all safety devices including, but not limited to, car and counterweight safeties, governors, and buffers. The car balance must be checked, and the governor set. When required, the governor must be re-calibrated and sealed for proper tripping speed.

O. Procedures

1. All tests performed on the elevator equipment described herein must be in accordance with the most recent ANSI/ASME A17 Code requirements. Written reports of all tests must be submitted and reviewed with the (COR) within five (5) business days following completion of all tests.

2. Maintaining this equipment in a safe condition within proper operating limits, as originally specified, and with minimum downtime is of paramount importance.

P. Schedule

1. All work specified herein, except emergency minor adjustment callback service, must be furnished during regular working Hours. (Monday- Friday 8:00am to 4:30pm)

2. The frequency must be done in accordance with the SOW.

3. The Contractor must furnish PM a minimum of one (1) hour per month per unit.

Q. The replacement of major component parts and labor costs are excluded from this SOW, including, but not limited to, the Hydraulic Jack Cylinder for the Hydraulic Elevators.

R. Microprocessors and Reprogramming

1. The Contractor must maintain, in stock, available for immediate usage, an inventory of replacement parts for any microprocessor equipment used in the elevator system. The Contractor must have in-house capabilities to reprogram or change the program of the elevator microprocessor.

S. Contractor must furnish a log sheet (one hard copy located in each elevator machine room and one electronic copy furnished to the COR upon request). Log sheet data must include, but not be limited to, a maintenance schedule and record, a call-back and repair log, length of outages, frequency of outages, parts repaired, and parts replaced.

T. Contractor must store all chemicals and oils related to the PM and repairs of the elevators, that will be kept on-site, in hazmat container (furnished by the VHSO).

U. Elevators

1. Hydraulic Elevators

a) Monthly PM:

(1) Clean and inspect machine room.

(2) Stopping Accuracy + or – 0.5 inch.

(3) Door Close Force (torque) <30 lbf.

(4) Car Door Reopening Devices.

(5) Car Door, Gate Equipment, And Operator.

(6) Car Stop Switch(es), Emergency Communications, Signal/Buttons, Alarm (Operational Switch/ Buttons), Emergency Light and Ventilation.

(7) Clean and Inspect Car Top and Devices.

(8) Top of Car Operating (Insp.) Device, including but not limited to, Stop Switch, and Light.

(9) Car Top Guide Shoes/Roller Guides.

(10) Leveling Devices/Hardware.

(11) Hoist way Doors, Tracks, and Door Locks.

(12) Pit Lighting, Stop Switch, Clean and Inspect Pit.

(13) Jack/Packing and Oil Recovery Device.

(14) Car Bottom Guide Shoes/Roller Guides

(15) Power Unit Oil Level/Condition, Oil Leaks, and Belt Tension.

(16) Motor Starter Contacts/Connections.

b) As Required, Adjust/Maintain:

(1) Traveling Cable(s).

(2) Car Safety Device.

(3) Overhead, Car Top, and Hoisting Sheaves.

(4) Directional/Final Limits.

(5) Clean and Inspect hoist way.

(6) Oil Lines, Supports, and Spring Buffers.

(7) Power Supplies.

(8) Motor Lubrication (Dry Unit).

(9) Valve Strainers.

(10) Door Close Kinetic Energy.

c) Semi Annual to be completed June December:

(1) Contractor must furnish service technician during two (2) semi-annual third party, Engaged by the government, safety inspections for all elevators.

2. Traction Elevators:

a) Monthly PM:

(1) Car and Counterweight Safeties.

(2) Governors.

(3) Oil Buffers.

(4) Braking System.

(5) Emergency and Standby Power Operation.

(6) Emergency Terminal Stopping and Speed Limiting Device.

(7) Power Opening of Doors.

(8) Leveling Zone and Leveling Speed.

(9) Inner Landing Zone and Emergency Stopping Distance.

b) As Required, Adjust/Maintain:

(1) Oil Buffers.

(2) Safeties-No Load/Slow Speed.

(3) Governors.

(4) Slack-Rope Devices on Winding Drum Machines.

(5) Normal and Final Terminal Stopping Devices.

(6) Firefighters’ Emergency Operation.

(7) Standby or Emergency Power Operation.

(8) Power Operation of Door System(s).

(9) Broken Rope, Tape, or Chain Switch.

(10) E/E/PES Electrical Protective Devices.

(11) Ascending Car Overspeed Protection and Unintended Car Motion Devices.

c) Semi Annual to be completed in June and December:

(1) Contractor must furnish service technician during two (2) semi-annual third party, Engaged by the government, safety inspections for all elevators.

III. Scheduled Equipment:

(Ibs.)

Control

Bldg. 1 Main Passenger 2

000022

Bldg. 1 Main Passenger 1

Kone

FH1-00234324812-

000146

Kone

FH1-00234324812-

000147

Kone

000133

IV. Drawings:

A. Contractor must verify dimensions, locations, measurements, and quantities. Contractor to notify Contracting Officer Representative (COR) of verification and differing site conditions.

B. Drawing List:

V. BILLING RATES

A. PM must be billed monthly in accordance with Line Item 0001 through 0009 of the PRICE/COST SCHEDULES.

B. Unscheduled/emergency services/repairs/replacements be negotiated in accordance with VAAR 852.236-88, Contract Changes – Supplement (JUL 2002) VA FORM 08-3385a “Profit, Overhead, and Fee Calculation in accordance with VAAR 852.236.88 (JUL 2002)” and VA FORM 08-3385b “Profit, Overhead, and Fee Calculation in accordance with VAAR 852.236.88 (JUL 2002)”. Unscheduled/Emergency Services/Repairs/Replacements must be invoiced as follows:

1. Trip charge for initial diagnostics must include the first hour of labor - Regular Business Hours (M-F) - $______

2. Trip charge for initial diagnostics must include the first hour of labor – After Regular Business Hours (M-F) - $______

3. Trip charge for initial diagnostics must include the first hour of labor – Saturday - $______

4. Trip charge for initial diagnostics must include the first hour of labor – Sunday and Holidays - $______

b) Labor, in addition to the Trip Charge, and other cost must be in accordance with VI. B.

c) The Contractor must furnish a copy of the original invoice for all parts associated with unscheduled /emergency services/repairs/replacements, including but not limited to, using VA FORMS 08-3385a and 08-3385b.

VI. Contractor Access and Activities A. Contractor must comply with the VHSO security management program.

B. Contractor must not enter the work site without VHSO issued identity Badge. Contractor can be subject to inspection of personal effects when entering or leaving the project site and VHSO property. Contractor superintendent must escort Contractor employees to Engineering (Building 7-A) to obtain badge(s). The Contractor must maintain a log of Employee Names, Badge ID Numbers, Start Date(s), Departure Date(s), ID Lost Date(s), and ID Return Date(s). Updated Badge log must be given to the COR weekly or as directed by COR. Contractor’s superintendent must return all badges on day of departure of employee from project to COR. Contractor’s superintendent must return all remaining badges at project closeout to COR. Lost Badges must be reported immediately to the COR and documented on badge log. Contractor is responsible for a $100.00 fee for each lost or unreturned badge to VHSO.

C. The Contractor’s superintendent may check out a key to access mechanical and electrical rooms as project requires. Contractor superintendent must check out and return a key at Engineering (Building 7-A) daily and the key must not leave VHSO property. The Contractor’s superintendent must notify the COR when a key is lost. The Contractor is responsible for a $3,500.00 fee for each lost or unreturned key.

D. Material Storage and Staging: The Contractor must submit in writing a request for storage or staging of materials, equipment, tools, and supplies. The Contractor’s written request must be submitted to the COR for approval a minimum of seven (7) business days prior to the storage or staging so there is time to review and notify the impacted parties. Contractor must have prior written authorization by the VHSO for storage or staging of Contractor supplied materials and equipment. No storage must commence until written approval and authorization of the Contractor’s request is provided by the COR. Contractor stored materials may need to be relocated because of interference with VHSO scheduled activities. Relocation of Contractor’s office trailers, dumpsters, storage containers and construction materials must be by the Contractor and at no additional expense to the Government.

E. Tools: Contractor must furnish materials, equipment, and tools to include, but not limited to ladders and supplies to complete Contractor’s work.

F. Unloading and Parking: No materials or equipment are permitted through the front entry. Use Employee entrance – only for loading and unloading, do not leave vehicle(s) unattended. Contractor parking on VHSO property is limited to availability of designated Contractor parking. Contractor must have prior written approval of on-site Contractor parking from COR.

G. Noise: Contractor must coordinate and schedule construction noise making activities with the COR. For any noise making work activities, the Contractor must furnish a written request to the COR for COR approval a minimum of seven (7) business days prior to construction noise making activities. The COR will schedule and provide written authorization to proceed three (3) business days in advance of the proposed activity.

H. COR must be informed in the following situations:

1) To schedule any work.

2) After arriving on site but before any work is started.

3) To provide an approximate timeframe for the work.

4) As soon as it is known that the work will take longer than expected.

5) At completion of work prior to leaving the facility.

6) To report any incomplete aspects of the work or issues that could not be corrected during the visit.

7) To furnish a written plan for corrective action for any work that cannot be completely within 24 hours. Plan must be furnished to and approved by the COR.

I. All OEM recommended safety aspects of the equipment being serviced must be adhered to.

36C25619Q1532.docx Page 12 of 12