36C25619Q1370-002.pdf

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C256-19-AP-2328

1. Contracting Activity:

Department of Veterans Affairs Network Contracting Office 16 715 Pear Orchard Road Ridgeland, MS 39157

VISN 16

Central Arkansas Veterans Heathcare System (CAVHS) 4300th Fort Roots Drive Little Rock, AR 72205 598-19-3-784-0178

2. Nature and/or Description of the Action Being Processed: This action is for Brand Name Only Justification and Approval. The steam sterilizers at the Little Rock facility have reached the end of its lifecycle and must be replaced.

This procurement is in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

Evolution Vac 54 In Stm Dd Hng Lr R2W 480V Steam Sterilizer Left Hand Piping Skid 90 Degree Rotation Control Bracket Integral Generator Control Box Nec Rotation Bracket ConnectAssure Data Export option enables one STERIS product to export data to a tracking system.

Deinstallation - Medium Sterilizers Install - Medium Sterilizer Disposal of Sterilizer Interface Kit for Connectivity Evolution 54" Trans. Carriage, Car, & Dock Kit, Filler Panel

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(1), as implemented by FAR 6.302-1.

(X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

FAR13.5 Simplified Procedures for Certain Commercial Items: The authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. 1901 and is implemented by for restricting competition on this procurement via FAR 13.106-1(b)(2).

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The John L. McClellan Memorial Veterans Hospital steam sterilizers are at end of life. Evolution Steam Sterilizer is an upgraded sterilizer from the facility’s current Steris Steam Sterilizer..

The Eugene J. Towbin Healthcare Center, currently has the Steris steam sterilizer in place. The Sterile Processing Service (SPS) staff at both facilities use the same equipment. The SPS staff rotate between the facilites and they are trained on the use of Steris steam sterilizer. The purchase of the same brand equipment will allow continuity of care and mitigation of patient risk due to different standard operating procedures (SOPs) between sterilizing equipment and/user error. This allows for standardization, ease of use, and efficiency for staff and the facilities. In addition, the sterilizers at the Eugene J. Towbin Healthcare Center were purchased three (3) years ago and have 12 years before they reach end of life. Therefore, to replace this equipment at this time would result in a duplication of cost of approximately $134,500.00.

With purchase of Evolution Steam Sterilizer the staff will have the ability to process more instruments with less chamber space. Steel chamber construction decreases the chance of corrosion. Even pressure distribution decrease possibility of wet-packs. Total chamber capacity of 500 pounds. All other equipment within SPS is STERIS. Consistency in technology increases quality control and quality assurance program. All STERIS items are compatible with our current instrument tracking system software.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: A sources sought notice for this requirement was published on FBO and responses received from two contractors. This effort will be synopsized in FedBizOps utilizing a combined synopsis/solicitation.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: The Contracting Office anticipates that the pricing will be fair and reasonable based upon a comparison of competitive offers that meet the name brand requirements.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: A search of VIP was conducted using NAICS 339113/keyword “steam sterilizer”, this search yielded seven (7) SDVOSBs. A source sought was issued via FBO. Two (2) responses were received from SDVOSBs. However, it was determined that only one of the SDVOSB identified is capable of providing the Evolution Steam Sterilizer. In addition, searches of GSA, SBA Dynamic Small Business Search (DSBS), FPDS, and Google were conducted. These searches produced multiple manufacturers and contractors, however, it has been determined that only two contractors (Steris Corporation-large business and 1st American Medical Distributors) are capable of meeting the needs of this requirement.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

The approval of the procurement of the Steris Evolution Steam Sterilizer will allow for continuity of care and reduce the risk to patient safety.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Steris Corporation 1st American Medical Distributors Alliant Healthcare

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Government will continue to conduct market research to ascertain if there are changes in the market place that would enable future actions to be competed when the equipment has meet its life expectancy.