36C25619Q1053-000.docx

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* = Required Field FedBizOpps Sources Sought Notice Rev. March 2010 S 520-20-1-543-0020 Landscaping Services for the Gulf Coast Veteans Health Care System, Biloxi, MS campus 39531 36C25619Q1053 06-26-2019 N 561730 Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531 Department of Veterans Affairs Gulf Coast Veterans Health Care System 400 Veterans Avenue Biloxi, MS 39531

USA

Beth.Cook@va.gov This is a SOURCES SOUGHT NOTICE ONLY

This SOURCE SOUGHT NOTICE is for the purpose of Market Research. Response to this notice will be used for information and planning purposes. No proposals or quotes are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS or QUOTES and NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall NOT be construed as solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). Responses to this notice is not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

The Network Contracting Office (NCO) 16 is seeking preferably Service Disabled Veteran Owned Small Businesses or Small Businesses (but will accept other than small business for market research purposes), capable of providing Landscaping Service for the Gulf Coast Veterans Health Care System, Biloxi, MS campus per the draft statement of work below.

The NAICS code is 561730 Landscaping Services and the Size Standard is $7.5 million.

Responses must be received by no later than 12:00 p.m. Central Standard Time, Wednesday, June 26, 2019. Responses shall be emailed to beth.cook@va.gov. Capabilities Statements to include DUNS number. Facsimile or Telephonic responses will not be accepted.

Note: All interested parties are reminded to be registered, active and verified in the following to be considered for Award.

SAM: https://www.sam.gov/portal/public/SAM/ VETBIZ: https://www.vip.vetbiz.gov/Public/Search/Default.aspx (SDVOSB/VOSB) VETS 4212 (Veteran owned small Business are reminded of Reporting Requirements):

https://www.dol.gov/vets/vets4212.htm

PERFORMANCE WORK STATEMENT

FOR

GROUNDS MAINTENANCE SERVICES

Veterans Affairs Gulf Coast Health Care System, Biloxi, VAMC May 29, 2019

Page 1 of

PERFORMANCE WORK STATEMENT

FOR

LANDSCAPE BEDS & LAWN MAINTENANCE SERVICES

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that maintenance of the one hundred and fifty (150) landscape beds are performed at the Gulf Coast Veterans Health Care System, Biloxi, MS in a manner that will maintain landscape beds /shrubs/plants located in the landscape beds and the area located East of Building 5 (a ravine area of approximately 0.65 acres) to present a clean, neat, and professional appearance.

1.1.1. Remove Debris/Police Landscape Beds & Lawn Area. The contractor shall perform general litter patrol of all landscape beds and the ravine area adjacent to Building 5 identified as part of this contract. Responsibilities shall include, but not be limited to, the removal and disposal of all natural debris, (tree limbs, dry brush, rodent habitats, dead animals, etc.), and man-made debris. Contractor shall police areas each day of the work week (Monday – Friday, excluding Federal Holidays). During all months of the year, fallen leaves shall be removed weekly from those areas indicated in Attachments 1-3. Dispose of all debris at an off-base location in accordance with existing local, state, and federal regulations.

1.1.2. Repair Damaged Landscape Bed Areas. Bed areas damaged by contractor vehicles, erosion, drought or insect/diseases shall be re-mulched, seeded, sprigged, or sodded to meet the standards of surrounding areas and/or returned to original condition.

1.1.3. Apply Fertilizer. The contractor shall perform an effective commercial fertilizer application program for all beds and area adjacent to Building 5 which is included in this service contract. Approved fertilizers shall be applied in accordance with the manufacturer’s instructions. The type and amount of fertilizer applied shall be based on results of a soil test. Soil tests shall be conducted by the state land management university or equivalent commercial soil laboratory; such tests are the responsibility of the contractor.

1.1.4. Maintain Bedding and Planted Areas. Fertilize, water, edge, eliminate weeds, maintain mulch, and repair or replace damaged plants in shrub and plant beds as identified in Attachments 1-3. Maintain mulch to a minimum depth of 2.5 inches and continuously maintain mulch to this depth in all beds. Beds are to be maintained by hand removing weeds and growth and use of pre and post emergent as necessary. No weed eaters are to be used in mulched landscape beds. Landscape beds numbered 1, 3, 41, 42, 43, 147, and 30 in addition to having the mulch continuously maintained are to have the existing flowers maintained.

1.2. URGENT AND SPECIAL EVENT SERVICES. Upon notification by the contracting officer through the issuance of a delivery order, the contractor shall perform urgent or special event grounds maintenance required in areas covered under this contract. Upon notification of an emergency, the contract manager shall respond within two (2) hours to meet with the contracting officer and COR and initiate urgent services. Upon receiving direction by the contracting officer, contractor personnel shall begin urgent work within three hours. The contracting officer will notify the contractor as soon as a special event or urgent requirement is known, but no less than 24 hours prior to the event.

1.3. MAINTAIN RAVINE AREA.

1.3.1. Mow Ravine Area. This section of the service contract covers the natural ravine like area adjacent to Building 5 (See Attachments 1-3 for site maps). Once the area adjacent to Building 5 is removed of undergrowth and shrubs the area is to be rough mowed on a regular basis for grass height to be maintained between 3 to 4 inches.

Contractor is to include a one time cost of removing shrubs, bushes and small trees (3 in. diameter and less) in upland areas only for the subject ravine area adjacent to Building 5. Work is to be conducted in such manner that runoff is controlled to ensure no silt is discharged into the wetlands or stream. The contractor will also provide a one time cost to seed, mulch and fertilize this same subject ravine area. The ravine area is approximately 0.65 acres. Once this area is established the grass height is to be maintained.

2. SERVICE DELIVERY SUMMARY. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Maintain ravine area adjacent to Building 5

Maintain Shrubs, Broadleaf Evergreens, Hedges, and Perennial Flowers Located in Beds only

Customer complaints shall not exceed 2 per month.

Police Beds and ravine area adjacent Building 5 of Trash and Litter

3. GENERAL INFORMATION.

3.1. SAFETY CONSIDERATIONS: Contractor’s workmen shall follow all safety requirements in accordance with OSHA regulations during all phases of work. Contractor shall provide all personnel protective equipment (PPE) required for the job, including but not limited to, eye, and hearing protection. If workers are found to not be wearing proper PPE while performing work on the VA site, this is justification for the work to be shut down.

All property shall be kept clean and free from debris at all times. Contractor shall remove debris prior to performing mowing/cutting/line trimming services. Contractor will not be allowed use of government materials.

3.2 QUALITY CONTROL. The contractor shall develop, submit for contracting officer approval, and maintain a quality program to ensure grounds maintenance services are performed in accordance with established standards of Professional Grounds Management Society (PGMS), National Arborist Association, American Society of Landscape Architects, and the local county extension office. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Service Delivery Summary.

3.3. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan.

3.4 GOVERNMENT FURNISHED PROPERTY: Space will be provided for the Contractor to place a Conex (or similar brand) box measuring no more than 10’ x 30’. Parking will be available near the box location.

3.5. GOVERNMENT REMEDIES. The contracting officer shall follow FAR 52.212.4, Contract Terms and Conditions-Commercial Items (May 1997), for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

ONLY A WARRANTED CONTRACTING OFFICER IS AUTHORIZED TO CHANGE THE TERMS AND CONDITIONS OF THIS CONTRACT WHICH WILL BE ACCOMPLISHED BY SUPPLEMENTAL AGREEMENT WITH THE CONTRACTOR. ANY ADDITIONAL COSTS MUST BE AUTHORIZED BY THE CONTRACTING OFFICER.

3.6. HOURS OF OPERATION. Normal contract work hours will be from 7:00 am to 4:30 pm Monday thru Friday, excluding Federal Holidays.

Also included would be any other day specifically declared by the President of the United States of America to be a Federal Holiday.

3.7. SECURITY REQUIREMENTS. All employees shall be badged and provide Veterans Affairs with the identity of each person by use of two Federally issued forms of identification. The Contracting Officer Representative (COR) will assist with obtaining badges for the duration of the contract.

3.8. SPECIAL QUALIFICATIONS. Contractor must have a MS State license and certifications for use of herbicides.

APPENDIX A

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY

See attached document: Attachment 1 - Landscape Bed Area 1.

See attached document: Attachment 2 - Landscape Bed Area 2.

See attached document: Attachment 3 - Landscape Bed Area 3.

End of Document