36C25619Q0973-000.docx

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* = Required Field FedBizOpps Sources Sought Notice Rev. March 2010 S 520-20-1-513-0004 Gulf Coast VHCS Landscaping Services, Pensacola, FL and Eglin, FL 39531 36C25619Q0973 06-13-2019 N 561730 Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531

SEE DRAFT STATEMENT OF WORK FOR EXACT

ADDRESSES FOR PENSACOLA AND EGLIN

USA

Beth.Cook@va.gov This is a SOURCES SOUGHT NOTICE ONLY

This SOURCE SOUGHT NOTICE is for the purpose of Market Research. Response to this notice will be used for information and planning purposes. No proposals or quotes are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS or QUOTES and NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall NOT be construed as solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). Responses to this notice is not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

The Network Contracting Office (NCO) 16 is seeking preferably Service Disabled Veteran Owned Small Businesses or Small Businesses (but will accept other than small business for market research purposes), capable of providing Landscaping Service for the Pensacola, FL and Eglin, FL Community Based Outpatient Clinics (CBOC) per the draft statement of work below.

The NAICS code is 561730 Landscaping Services and the Size Standard is $7.5 million.

Responses must be received by no later than 12:00 p.m. Central Standard Time, Thursday, June 13, 2019. Responses shall be emailed to beth.cook@va.gov. Capabilities Statements to include DUNS number. Facsimile or Telephonic responses will not be accepted.

Note: All interested parties are reminded to be registered, active and verified in the following to be considered for Award.

SAM: https://www.sam.gov/portal/public/SAM/ VETBIZ: https://www.vip.vetbiz.gov/Public/Search/Default.aspx (SDVOSB/VOSB) VETS 4212 (Veteran owned small Business are reminded of Reporting Requirements):

https://www.dol.gov/vets/vets4212.htm

DRAFT STATEMENT OF WORK

FOR

GROUNDS MAINTENANCE SERVICES

1. DESCRIPTION OF SERVICES: Services, Non-Personal. Contractor personnel shall not be considered government employees for any purpose under this contract. The contractor shall provide all labor, equipment, tools, supervision, transportation, and other items and services necessary to ensure that grounds maintenance is performed at the following locations for the Gulf Coast Veterans Health Care System in a manner that will maintain healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance.

Joint Ambulatory Care Center (JACC) Approximately 27 acres 790 Veterans Way Pensacola, FL 32507

Eglin Community Based Outpatient Clinic Approximately 10 acres 100 Veterans Way Eglin AFB, FL 32542

See Attachments 1 & 2 for JACC Site map and Attachment 3 for Eglin Site map.

2. SITE WORK:

Site work will involve, but will not be limited to the following:

· The Contractor shall maintain the grounds in a professional manner according to customary professional horticultural practices. Contractor shall possess all licenses/certifications to perform requested services.

· The Contractor shall replace, at no cost to the Government, all items, including but not limited to sprinkler heads, which are broken or damaged by the Contractor.

· Contractor shall perform services on a weekly basis during the months of March through October. Contractor shall schedule the same day each week and crew shall be on site for a full 8-hour shift.

· Contractor shall perform services on a bi-weekly basis during the months of November through February. (Bi-weekly defined as once every two weeks).

· Contractor shall line trim along or around as applicable all items within lawn areas such as but not limited to-chain link fence, chain link gates, signage posts, street lights, buildings, trees, sprinkler heads, bollards, rock beds perimeter, and mulch beds perimeter.

· Contractor shall hand pull weeds in flower, shrub, tree, rock/mulch beds and potted plants/trees. Contractor shall hand pull or line trim weeds in concrete and asphaltic paving areas and cracks. (The use of weed killer is not allowed in bed areas by the Government).

· Contractor shall pull weeds quarterly inside generator/chiller yard areas at both JACC and Eglin. Contractor shall be escorted inside these areas.

· Contractor shall prune all trees (including the palm trees), hedges, shrubs, bushes, and other cultivated plants according to their natural growth habit for proper health and attractive appearance and to prevent interference (prune below 6' or as required) with pedestrian and vehicular traffic. Shrubs that are clearly outside of the normal growth pattern shall be pruned regardless of flowering stage.

· Contractor shall mow all grass areas to a recommended height not less than a minimum of 2-1/2 inches. Blow-sweep all sidewalks, ramps, curbs, roadways. Remove trash and any other debris prior to mowing.

· Remove and replace any dead trees, bushes, flower plants as requested by COR. Quote each occurrence prior to commencement. SEE * BELOW

· Add/replace grass/sod to eroded areas per request of COR. Quote each occurrence prior to commencement. SEE * BELOW

· Fertilize grass annually in the spring at front entrance area and main road/entrance (approximately 5 acres). Perform aeration of soil.

· Eglin AFB (attachment #3) non-grassy, retention pond, forest areas; only require quarterly maintenance. Areas are shaded in brown on attachment #3.

All work adjacent to building perimeter and South fountain area sidewalk shall be performed before 7:00 AM or after 4:30 PM, on weekdays, (Monday through Friday, exclusive of federal holidays). Work should be completed by 8:00 P.M., or prior to darkness, whichever occurs earlier. Work in this area should be accomplished with typical walk behind bagging mowers vice riding mowers.

Open areas, not adjacent to buildings, e.g. along main driveway can be mowed during normal business hours of 7:00 AM - 4:30 PM. Work should be completed by 8:00 P.M., or prior to darkness, whichever occurs earlier.

Storage for the Contractor's equipment and materials, including debris generated (e.g. bags of grass, clippings, etc.) will not be provided. Contractor shall transport on and off site each visit. Contractor shall not use VA parking spots for their equipment. Designated areas for equipment are overflow grass/gravel areas on the east and west sides of the JACC. Eglin site can use VA parking spaces at the back of compound near the AFB fence line.

*ONLY A WARRANTED CONTRACTING OFFICER IS AUTHORIZED TO CHANGE THE TERMS AND CONDITIONS OF THIS CONTRACT WHICH WILL BE ACCOMPLISHED BY SUPPLEMENTAL AGREEMENT WITH THE CONTRACTOR. ANY ADDITIONAL COSTS MUST BE AUTHORIZED BY THE CONTRACTING OFFICER.

3. EMERGENCY AND SPECIAL EVENT SERVICES:

Upon notification by the contracting officer through the issuance of a modification, the contractor shall perform emergency or special event grounds maintenance required in areas covered under this contract. Upon notification of an emergency, the contract manager shall respond within one (1) hour to meet with the contracting officer and COR and initiate emergency services. Upon receiving direction by the contracting officer, contractor personnel shall begin emergency work within two hours. The contracting officer will notify the contractor as soon as a special event requirement is known, but no less than 24 hours prior to the event.

4. SAFETY CONSIDERATIONS:

Contractor’s workmen shall follow all safety requirements in accordance with OSHA regulations during all phases of work. Contractor shall provide all personnel protective equipment (PPE) required for the job, including but not limited to, eye, and hearing protection. If workers are found to not be wearing proper PPE while performing work on the VA site, this is justification for the work to be shut down.

All property shall be kept clean and free from debris at all times. Contractor shall remove debris prior to performing mowing/cutting/line trimming services. Contractor will not be allowed use of government materials.

All work is to be performed in strict compliance with Scope of Work and Contractor’s quote. All work, access, scheduling, and final inspection shall be coordinated with VA Engineering Service, Maintenance and Operations Supervisor.

5. SERVICE DELIVERY SUMMARY. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan below:

Maintain Grounds

Maintain Trees, Shrubs, Broadleaf Evergreens, Hedges, and Perennial Flowers

Maintain Certifications/Licensures to perform requested services

6. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

No government property will be furnished for the services contained herein.

7. GENERAL INFORMATION.

The contracting officer shall follow FAR 52.212.4, Contract Terms and Conditions-Commercial Items (May 1997), for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

See attached document: P09 Attachment 1 - Site Plan Part 1 JACC Pensacola Landscaping FY-20.

See attached document: P09 Attachment 2 - Site Plan Part 2 JACC Pensacola Landscape FY-20.

See attached document: P09 Attachment 3 - Site Plan EGLIN Fort Walton Landscaping FY-20.