36C25619Q0948-001.pdf

36C25619Q0948

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information Document Type: Combined Solicitation/Synopsis

Solicitation Number: 36C25619Q0948

Posted Date: July 17, 2019

Response Date (NLT): July 24, 2019

Response Time (NLT): 10:00am (Central Time)

Product or Service Code: Q999 (Medical-Other)

Set Aside: Small Business

NAICS Code: 541690 –Other Scientific and Technical Consulting Services

Point of Contract: Only electronic offers will be accepted: Jeneice McClinton, Contracting Officer; Email: jeneice.mcclinton@va.gov

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2019-02 (effective 05/06/19 & 06/05/19). The associated North American Industrial Classification System (NAICS) code for this procurement is 541690, with a small business size standard of $15 million. SB registration will be verified in System Award Management (SAM) and Small Business Administration (SBA). Quotes will be considered non-responsive and rejected if the Contracting Officer is not able to verify and view contractor registrations.

The Department of Veterans Affairs, VHA Regional Procurement Office - NCO 16, in Houston, Texas in support of the Central Arkansas Veterans Healthcare System (CAVHS), Little Rock Division in Little Rock, Arkansas require furnishing of all necessary travel, labor, material, supplies, tools, equipment, documentation, and qualified personnel to provide Annual Inspection of all Radiographic Equipment at CAVHS Little Rock Division as outlined in the Performance Work Statement. The Government intends to award a firm-fixed price contract; see attached Performance Work Statement for full requirement details.

Period of Performance: July 29, 2019 – July 28, 2024

Questions on this combined synopsis/solicitation shall be sent to point of contact listed above by July 22, 2019 at 10:00 a.m. (Central Time). An amendment to this combined synopsis/solicitation will be posted with all questions and answers.

All interested companies shall provide quotation(s) for and complete the following:

Section B.1 Contract Administration;

Section B.3 PRICE/COST SCHEDULE;

ATTACHMENT A Relevant Experience Form

E.3 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: Name: ____________________________________

Address: ____________________________________

POC: ____________________________________

Phone: ____________________________________

DUNS: ____________________________________

b. GOVERNMENT: Contracting Officer 36C256 Jeneice McClinton

Department of Veterans Affairs VHA Regional Procurement Office - NCO 16 Michael E. DeBakey VA Medical Center 2002 Holcombe Blvd., Bldg 100 Houston TX 77030

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or

3. INVOICES: Invoices shall be submitted in arrears:

a. Payment for services provided under the terms of this order will be made in arrears within thirty (30) days after completion of project and upon receipt of a properly executed invoice. Invoice(s) shall be submitted within ten (10) days after performance and acceptance of services.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third‐party contractor, Tungsten, Vendor Electronic Invoice Submission Methods. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

• VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

• A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org).

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

http://www.tungsten-network.com/US/en/veterans-affairs/ http://www.tungsten-network.com/US/en/veterans-affairs/ http://www.x12.org/

B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN

2011) This solicitation includes 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2011). Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

9.00 EA __________________ __________________

BASE:

Annual Inspection: Mobile C-Arms Contract Period: Base POP Begin: 07-29-2019 POP End: 07-28-2020

7.00 EA __________________ __________________

Annual Inspection: Portable X-Ray Units Contract Period: Base

3.00 EA __________________ __________________

Annual Inspection: Cath Lab Units Contract Period: Base

Annual Inspection: CT Scanners Contract Period: Base

2.00 EA __________________ __________________

Annual Inspection: MRI Scanners Contract Period: Base

10.00 EA __________________ __________________

Annual Inspection: X-Ray Units Contract Period: Base

Annual Inspection: OR/Special Units Contract Period: Base

Annual Inspection: Interventional Radiology 1 Single Plane and 1 Bi-Plane (3 Tubes total) Contract Period: Base

5.00 EA __________________ __________________

Annual Inspection: Nuclear Medicine

Contract Period: Base

17.00 EA __________________ __________________

Annual Inspection: Dental X-ray Units Contract Period: Base

1.00 EA __________________ __________________

Annual Inspection: Conebeam CT/Panographic Dental Contract Period: Base

Annual Inspection: Mammography Units Contract Period: Base

Annual Inspection: Stereotactic Mammography Unit Contract Period: Base

Annual Inspection: Radiographic/Fluoroscopic Units Contract Period: Base

BASE PERIOD TOTAL AMOUNT __________________

OPTION PERIOD 1:

Annual Inspection: Mobile C-Arms Contract Period: Option 1 POP Begin: 07-29-2020 POP End: 07-28-2021

Annual Inspection: Portable X-Ray Units Contract Period: Option 1

Annual Inspection: Cath Lab Units Contract Period: Option 1

Annual Inspection: CT Scanners Contract Period: Option 1

Annual Inspection: MRI Scanners Contract Period: Option 1

Annual Inspection: X-Ray Units Contract Period: Option 1

Annual Inspection: OR/Special Units Contract Period: Option 1

Annual Inspection: Interventional Radiology 1 Single Plane and 1 Bi-Plane (3 Tubes total) Contract Period: Option 1

Annual Inspection: Nuclear Medicine Contract Period: Option 1

Annual Inspection: Dental X-ray Units Contract Period: Option 1

Annual Inspection: Conebeam CT/Panographic Dental Contract Period: Option 1

Annual Inspection: Mammography Units

Contract Period: Option 1

Annual Inspection: Stereotactic Mammography Unit Contract Period: Option 1

Annual Inspection: Radiographic/Fluoroscopic Units Contract Period: Option 1

OPTION PERIOD 1 TOTAL AMOUNT: __________________

OPTION PERIOD 2:

Annual Inspection: Mobile C-Arms Contract Period: Option 2 POP Begin: 07-29-2021 POP End: 07-28-2022

Annual Inspection: Portable X-Ray Units Contract Period: Option 2

Annual Inspection: Cath Lab Units Contract Period: Option 2

Annual Inspection: CT Scanners Contract Period: Option 2

Annual Inspection: MRI Scanners Contract Period: Option 2

Annual Inspection: X-Ray Units Contract Period: Option 2

Annual Inspection: OR/Special Units Contract Period: Option 2

Annual Inspection: Interventional Radiology 1 Single Plane and 1 Bi-Plane (3 Tubes total) Contract Period: Option 2

Annual Inspection: Nuclear Medicine Contract Period: Option 2

Annual Inspection: Dental X-ray Units Contract Period: Option 2

Annual Inspection: Conebeam CT/Panographic Dental Contract Period: Option 2

Annual Inspection: Mammography Units Contract Period: Option 2

Annual Inspection: Stereotactic Mammography Unit Contract Period: Option 2

Annual Inspection: Radiographic/Fluoroscopic Units Contract Period: Option 2

OPTION PERIOD 2 TOTAL AMOUNT: __________________

OPTION PERIOD 3:

Annual Inspection: Mobile C-Arms Contract Period: Option 3 POP Begin: 07-29-2022 POP End: 07-28-2023

OPTION PERIOD 3:

Annual Inspection: Portable X-Ray Units Contract Period: Option 3

Annual Inspection: Cath Lab Units Contract Period: Option 3

Annual Inspection: CT Scanners Contract Period: Option 3

Annual Inspection: MRI Scanners Contract Period: Option 3

Annual Inspection: X-Ray Units Contract Period: Option 3

Annual Inspection: OR/Special Units Contract Period: Option 3

Annual Inspection: Interventional Radiology 1 Single Plane and 1 Bi-Plane (3 Tubes total) Contract Period: Option 3

Annual Inspection: Nuclear Medicine Contract Period: Option 3

Annual Inspection: Dental X-ray Units Contract Period: Option 3

Annual Inspection: Conebeam CT/Panographic Dental Contract Period: Option 3

Annual Inspection: Mammography Units Contract Period: Option 3

Annual Inspection: Stereotactic Mammography Unit Contract Period: Option 3

Annual Inspection: Radiographic/Fluoroscopic Units Contract Period: Option 3

OPTION PERIOD 3 TOTAL AMOUNT __________________

OPTION PERIOD 4:

Annual Inspection: Mobile C-Arms Contract Period: Option 4 POP Begin: 07-29-2023 POP End: 07-28-2024

Annual Inspection: Portable X-Ray Units Contract Period: Option 4

Annual Inspection: Cath Lab Units Contract Period: Option 4

OPTION PERIOD 4:

Annual Inspection: CT Scanners Contract Period: Option 4

Annual Inspection: MRI Scanners Contract Period: Option 4

Annual Inspection: X-Ray Units Contract Period: Option 4

Annual Inspection: OR/Special Units Contract Period: Option 4

Annual Inspection: Interventional Radiology 1 Single Plane and 1 Bi-Plane (3 Tubes total) Contract Period: Option 4

Annual Inspection: Nuclear Medicine Contract Period: Option 4

Annual Inspection: Dental X-ray Units Contract Period: Option 4

Annual Inspection: Conebeam CT/Panographic Dental Contract Period: Option 4

Annual Inspection: Mammography Units Contract Period: Option 4

Annual Inspection: Stereotactic Mammography Unit Contract Period: Option 4

Annual Inspection: Radiographic/Fluoroscopic Units

Contract Period: Option 4

OPTION PERIOD 4 TOTAL AMOUNT: __________________

GRAND TOTAL _________________

i. Prior to exercising any option, the Contracting Officer shall ensure it is still in the government’s best interest to do so, price and other factors considered.

ii. Any extension, in accordance with FAR 52.217-8, shall utilize Option 4 pricing.

Thus, the offeror’s total price for the purpose of evaluation shall include the base period, 1st option, 2nd option, 3rd option, 4th option, and ½ of the 4th option. As indicated in FAR 52.217-8, the government will have the option provision to extend the performance of the contract up to an additional 6 months when the contractor is provided written notice.

Thus, providing separate price for the option six-month extension period is not required.

B.4 PERFORMANCE WORK STATEMENT

A. GENERAL INFORMATION

1. Title of Project: Annual Inspection of all Radiographic Equipment at CAVHS Little Rock Division at 4300

W. 7th St, Little Rock AR, 72205, North Little Rock Division at 2200 Fort Roots Drive, North Little Rock, AR 72114, and VA operated Community Based Outpatient Clinics (CBOC) Conway CBOC 1520 East Dave Ward Dr., Conway, AR 72032, Russellville CBOC 3106 West 2nd Ct. Russellville, AR 72801, Searcy CBOC 1120 South Main Street, Searcy, AR 72143-7319, and Hot Springs CBOC 177 Sawtooth Oaks St. Hot Springs, AR 71901.

2. Scope of Work:

The Contractor shall furnish all necessary travel, labor, material, supplies, tools, equipment, documentation, and qualified personnel to provide on-site diagnostic medical physics support or services as followed:

• Provide annual inspections of all radiographic equipment as required to meet the directives and Code of Federal Regulations (CFR). CFR-Code of Federal Regulations Title 21; Mammography Quality Standards Act (MQSA) (Public Law 102-539)

• Validate that the specification of new equipment are met.

• Supervision of acceptance testing and performance verification.

• Supervision of calibration, preventive maintenance, and documentation of all relevant information.

• Determination of shielding required for new or renovated equipment rooms for ionizing radiation and for radiofrequency and magnetic fields

• Provide inspections on equipment prior to it being put back into service after it has been taken down for repairs that effect the imaging quality or radiation output. This data must be reported to the Radiation Safety Officer (RSO) within the next business day so that equipment can be utilized for patient care.

Background: It is an FDA requirement that all radiographic equipment be monitored to assure the safety of the patient and the medical staff. (CFR-Code of Federal Regulations Title 21). The first responsibility of the medical physicist is to the patient-to ensure that the programs are in place to facilitate the production of quality diagnostic images consistent with the available technology and which optimize safety (including radiation, mechanical and electrical) for the patient. In addition to assure that the Mammography program remains accredited the requirements of Mammography Quality Standards Act (MQSA) (Public Law 102-539) must be met.

B. GENERAL REQUIREMENTS

1. Below is the list of equipment that shall be inspected. The Contractor shall provide a schedule that shows when each piece of equipment is due for inspection.

LIST OF EQUIPMENT:

35# Type Manufacturer Model Location Room Location

10198

DENTAL X-RAY

HANDHELD

ARIBEX NOMAD

PRO

2B105- 170-N

DENTAL NLR

10198

DENTAL X-RAY

HANDHELD

ARIBEX NOMAD

PRO

2B105- 170-N

DENTAL NLR

10198

DENTAL X-RAY

HANDHELD

ARIBEX NOMAD

PRO

2B105- 170-N

DENTAL NLR

52941 DENTAL XRAY GENDEX GX770 2B142-

170-N

NLR DENTAL NLR

52942 DENTAL XRAY GENDEX GX770 2B156-

170-N

NLR DENTAL NLR

95717 MOBILE C-ARM GENERAL

ELECTRIC

9900 ELITE 1E196-

01-L

PAIN ROOM LR

95931 MOBILE C-ARM GENERAL

ELECTRIC

9900 ELITE 2B117-

01-L

OR LR

67225 MOBILE XRAY GENERAL

ELECTRIC

AMX4+ 1E200-

01-L

LR XRAY LR

67226 MOBILE XRAY GENERAL

ELECTRIC

AMX4+ 2C107-

01-L

SICU LR

82838 MOBILE XRAY GENERAL

ELECTRIC

AMX4+ 2C107-

01-L

SICU LR

82839 MOBILE XRAY GENERAL

ELECTRIC

AMX4+ 5D118A-

01-L

MICU/CCU LR

67224 MOBILE XRAY GENERAL

ELECTRIC

AMX4+ 6CORR1

-01-L

ONCOLOGY LR

98730 XRAY UNIT GENERAL

ELECTRIC

DISCOVER

Y XR650

C134-

CBC

CONWAY Conway

96801 XRAY UNIT GENERAL

ELECTRIC

DISCOVER

Y XR650

R125-

CBC

Russellville Russellvi lle

71950 CATH LAB GENERAL

ELECTRIC

INNOVA

2100 IQ

5C127- 01-L

CATH LAB 1 LR

90567 CATH LAB GENERAL

ELECTRIC

INNOVA

3100 IQ

5C104- 01-L

CATH LAB 3 LR

86830 CT SCANNER GENERAL

ELECTRIC

LIGHT

SPEED VCT

1E173- 01-L

CT1 64 slice LR

86937 MOBILE C ARM GENERAL

ELECTRIC

OEC 9900

ELITE

2B119- 01-L

OR LR

85329 MOBILE C ARM GENERAL

ELECTRIC

OEC 9900

ELITE

5B129- 01-L

GI LR

10253

CT SCANNER GENERAL

ELECTRIC

OPTIMA

VCT 32

1E198- 01-L

CT3 32 slice LR

10064

CT SCANNER GENERAL

ELECTRIC

OPTIMA

VCT 64

1E172- 01-L

CT2 64 slice LR

10784

MOBILE XRAY GENERAL

ELECTRIC

OPTIMA

XR220AMX

5D103- 01-L

5D LR

75880 MOUSE

DENSITOMETER

GENERAL

ELECTRIC

PIXIMUS 2 GB164-

01-L

RESEARCH LR

89444 RADIOGRAPHIC

UNIT (MAMMO)

GENERAL

ELECTRIC

SENEGRAP

HE

1E134C- 01-L

MAMMOGRAPHY LR

77166 BONE

DENSITOMETER

HOLOGIC INC. DISCOVER

Y A

4E124- 01-L

DENSITOMETER

LR

LR

82917 BONE

DENSITOMETER

HOLOGIC INC. DISCOVER

Y WI

3J139- 170-N

DENSITOMETER

NLR

LR

88715 MOBILE C ARM HOLOGIC INC. INSIGHT 2E161-

01-L

OR LR

88716 MOBILE C ARM HOLOGIC INC. INSIGHT 2E161-

01-L

OR LR

60403 ORTHOPANTOMOGR

APH

INSTRUMENTARI

UM

OP100D 1E148-

01-L

LR DENTAL LR

60402 ORTHOPANTOMOGR

APH

INSTRUMENTARI

UM

OP100D 2B110-

170-N

NLR DENTAL NLR

72372 MOBILE C ARM OEC MEDICAL

SYS

9800 PLUS 2B117-

01-L

OR LR

63465 MOBILE C ARM OEC MEDICAL

SYS

9800 PLUS 2CORR1

5-01-L

OR LR

76928 CATH LAB PHILIPS

MEDICAL

ALLURA

FD10

5C135- 01-L

CATH LAB 2 LR

82786 ENDOVASCULAR

LAB

PHILIPS

MEDICAL

ALLURA

FD20

2B120- 01-L

OR 5 LR

64174 XRAY UNIT PHILIPS

MEDICAL

DIGITAL

DIAGNOST

1E191- 01-L

LR XRAY 1 LR

60913 XRAY UNIT PHILIPS

MEDICAL

DIGITAL

DIAGNOST

1E192- 01-L

LR XRAY 2 LR

67714 XRAY UNIT PHILIPS

MEDICAL

DIGITAL

DIAGNOST

1E195- 01-L

LR XRAY 3 LR

96785 XRAY UNIT PHILIPS

MEDICAL

DIGITAL

DIAGNOST

1E203- 01-L

LR # 10 LR

63152 XRAY UNIT PHILIPS

MEDICAL

DIGITAL

DIAGNOST

230-66- N

NLR 2 NLR

77188 XRAY UNIT PHILIPS

MEDICAL

DIGITAL

DIAGNOST

237-66- N

NLR 1 NLR

10202

XRAY UNIT PHILIPS

MEDICAL

DIGITAL

DIAGNOST

HS125-

CBC

Hot Springs Hot Springs

93581 XRAY UNIT PHILIPS

MEDICAL

DIGITAL

DIAGNOST

S42-

CBC

SEARCY SEARCY

63250 XRAY RF UNIT

LOCKED OUT

PHILIPS

MEDICAL

EASY

DIAGNOST

1E204- 01-L

LR XRAY 8 LR

56199 XRAY RF UNIT PHILIPS

MEDICAL

EASY

DIAGNOST

231-66- N

NLR 4 NLR

90566 XRAY RF UNIT PHILIPS

MEDICAL

EASY

DIAGNOST

ELEVA

1E204- 01-L

LR XRAY 9 LR

89501 XRAY RF UNIT PHILIPS

MEDICAL

EASY

DIAGNOST

ELEVA

1E207- 01-L

LR XRAY 7 LR

10098

XRAY RF UNIT PHILIPS

MEDICAL

EASY

DIAGNOST

ELEVA

233-66- N

NLR # 3 NLR

76911 MOBILE XRAY PHILIPS

MEDICAL

PRACTIX

CONVENIO

2B117- 01-L

OR LR

76910 MOBILE XRAY PHILIPS

MEDICAL

PRACTIX

CONVENIO

3D102- 170-N

BLDG 170 3D NLR

72633 DENTAL X-RAY PLANMECA INC INTRA 2B124B-

170-N

NLR DENTAL NLR

80434 DENTAL X-RAY PLANMECA INC IXW85-K 2B119-

170-N

NLR DENTAL NLR

80433 DENTAL X-RAY PLANMECA INC IXW85-K 2B125-

170-N

NLR DENTAL NLR

80437 DENTAL X-RAY PLANMECA INC IXW85-K 2B130B-

170-N

NLR DENTAL NLR

80432 DENTAL X-RAY PLANMECA INC IXW85-K 2B131-

170-N

NLR DENTAL NLR

80438 DENTAL X-RAY PLANMECA INC IXW85-K 2B132B-

170-N

NLR DENTAL NLR

80431 DENTAL X-RAY PLANMECA INC IXW85-K 2B135-

170-N

NLR DENTAL NLR

80430 DENTAL X-RAY PLANMECA INC IXW85-K 2B138-

170-N

NLR DENTAL NLR

80435 DENTAL X-RAY PLANMECA INC IXW85-K 2B139-

170-N

NLR DENTAL NLR

80441 DENTAL X-RAY PLANMECA INC IXW85-K 2B141A-

170-N

NLR DENTAL NLR

80429 DENTAL X-RAY PLANMECA INC IXW85-K 2B145-

170-N

NLR DENTAL NLR

80428 DENTAL X-RAY PLANMECA INC IXW85-K 2B147-

170-N

NLR DENTAL NLR

80439 DENTAL X-RAY PLANMECA INC IXW85-K 2B148B-

170-N

NLR DENTAL NLR

80440 DENTAL X-RAY PLANMECA INC IXW85-K 2B150B-

170-N

NLR DENTAL NLR

80427 DENTAL X-RAY PLANMECA INC IXW85-K 2B153-

170-N

NLR DENTAL NLR

80436 DIGITAL

PANORAMIC X-RAY

PLANMECA INC PROMAX 2B110-

170-N

NLR DENTAL NLR

92689 RADIOGRAPHIC

UNIT (MAMMO)

SIEMENS

MEDICAL

MAMMOTE

ST

1E134B- 01-L

MAMMOGRAPHY LR

95266 UROLOGY X-RAY SIEMENS

MEDICAL

UROSKOP 2B134-

01-L

OR 11 LR

95267 UROLOGY X-RAY SIEMENS

MEDICAL

UROSKOP 2B173-

01-L

OR 12 LR

77185 ANGIO SINGLE-

PLANE

TOSHIBA

AMERICA

INFINIX 1E177-

01-L

SPECIALS 2 LR

72778 ANGIO BI-PLANE TOSHIBA

AMERICA

INFINIX 1E184-

01-L

SPECIALS 1 LR

10208

GE Optima MR450 1.5 T

GE GE Optima 1.00E-

LR

72803 Philips ACHIEVA 1.5

.T NOVA

Philips 16 CH Philips Achieva

1.00E-

68002 Philips Axis #2 Philips Philips Axis 1D-178

67878 Philips Axis #1 Philips Philips Axis 1D-178

10110

Philips Brightview X Philips Philips Brightview X

1D-178

72669 Philips Forte Philips Philips Forte 1D-179

82004 Philips Skylight Philips Philips Skylight

1D-159

91038 Philips Brightview Philips Philips Brightview

1D-173

1. Provide a written listing of all annual equipment inspections, and the subsequent findings within 30 days of completion of the inspection.

C. SPECIFIC MANDATORY TASKS

1. The contractor shall provide annual inspections of specific equipment. (Equipment inspection dates vary throughout the year and are on an established schedule.) See equipment list in section B 1 above.

2. A detailed report of findings will be provided to the facility Radiation Safety Officer (RSO) within 30 days of completed inspection.

D. SCHEDULE OF DELIVERABLES

1. The contractor shall complete the inspections per established schedules throughout the year to assure that regulations and requirements are met.

2. Final reports shall be delivered to the RSO within 30 days of inspection, any delay in reports, the contractor is required to explain the reason for the delay in writing to the Contracting Officer, (CO) including a firm commitment of when the work shall be completed. This notice to the CO shall site reason for delay, and the impact on the overall project. The CO will then review the facts and issue a response in accordance with applicable regulations.

3. Final reports on inspection of equipment that was down for repair shall be delivered within 24 hours of inspection to prevent delays in patient care.

E. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Cost incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

F. REPORTING REQUIREMENTS

Written Reports are required within 30 days of completion of inspections and cover all equipment that is due during that scheduled time. Reports shall be provided to the facility RSO. Reports on equipment returned to service after repair that involve radiation output will be provided within 24 hours of inspection.

G. GOVERNMENT RESPONSIBILITIES

The Government shall ensure that all equipment is readily available for inspection.

H. CONTRACTOR EXPERIENCE REQUIREMENTS

Contractor shall be certified in the appropriate area by one of the following boards: The American Board of Radiology (ABR), The American Board of Medical Physics (ABMP), The American Board of Science in Nuclear Medicine (ABSNM), The Canadian College of Physicists in Medicine (CCPM) or The American Board of Health Physics (ABHP).

I. CONFIDENTIALITY AND NONDISCLOSURE

It is agreed that:

1. The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order are the exclusive property of the U.S. Government and shall be submitted to the RSO who will provide a copy to the CO at the conclusion of the task order.

2. Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the Contracting Officer.

J. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

Background Investigation – The level of background investigation commensurate with the required level of access is minimum background investigation.

END OF PERFORMANCE WORK STATEMENT

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

FAR

Number

Title Date

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL

JAN 2011

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS

OCT 2018

52.222-48 EXEMPTION FROM APPLICATION OF THE SERVICE

CONTRACT LABOR STANDARDS TO CONTRACTS FOR

MAINTENANCE, CALIBRATION, OR REPAIR OF CERTAIN

EQUIPMENT—CERTIFICATION

MAY 2014

52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR APR 1984

52.237-3 CONTINUITY OF SERVICES JAN 1991

(End of Addendum to 52.212-4)

C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (DEC 2014)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Dec 2014)

(2) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).

Alternate I (AUG 2007) of 52.222-50 (22 U.S.C. 7104 (g)).

(3) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(4) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C.

3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[] (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[] (2) 52.203-13, Contractor Code of Business Ethics and Conduct (APR 2010)(41 U.S.C. 3509).

[] (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[X] (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-

282) (31 U.S.C. 6101 note).

[] (5) [Reserved]

[X] (6) 52.204-14, Service Contract Reporting Requirements (JAN 2014) (Pub. L. 111-117, section 743 of Div. C).

[] (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (JAN 2014) (Pub. L.

111-117, section 743 of Div. C).

[X] (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Aug 2013) (31 U.S.C. 6101 note).

[] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C.

2313).

[] (10) [Reserved]

[] (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a).

[] (ii) Alternate I (NOV 2011) of 52.219-3.

[] (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (ii) Alternate I (JAN 2011) of 52.219-4.

[] (13) [Reserved]

[X] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

[] (ii) Alternate I (NOV 2011).

[] (iii) Alternate II (NOV 2011).

[] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

[] (ii) Alternate I (Oct 1995) of 52.219-7.

[] (iii) Alternate II (Mar 2004) of 52.219-7.

[X] (16) 52.219-8, Utilization of Small Business Concerns (OCT 2014) (15 U.S.C. 637(d)(2) and (3).

[] (17)(i) 52.219-9, Small Business Subcontracting Plan (OCT 2014) (15 U.S.C. 637(d)(4)).

[] (ii) Alternate I (Oct 2001) of 52.219-9.

[] (iii) Alternate II (Oct 2001) of 52.219-9.

[] (iv) Alternate III (OCT 2014) of 52.219-9.

[] (18) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)).

[X] (19) 52.219-14, Limitations on Subcontracting (NOV 2011) (15 U.S.C. 637(a)(14)).

[] (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

[] (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) (15 U.S.C.

657f).

[X] (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C 632(a)(2)).

[] (23) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (Jul 2013) (15 U.S.C. 637(m)).

[] (24) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (Jul 2013) (15 U.S.C. 637(m)).

[X] (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

[X] (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (JAN 2014) (E.O. 13126).

[X] (27) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

[X] (28) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

[X] (29) 52.222-35, Equal Opportunity for Veterans (JUL 2014) (38 U.S.C. 4212).

[X] (30) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

[X] (31) 52.222-37, Employment Reports on Veterans (JUL 2014) (38 U.S.C. 4212).

[] (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O.

13496).

[] (33) 52.222-54, Employment Eligibility Verification (AUG 2013). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

[] (34)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C.6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[] (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[] (35)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

[] (ii) Alternate I (JUN 2014) of 52.223-13.

[] (36)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (JUN 2014) (E.O.s 13423 and 13514).

[] (ii) Alternate I (JUN 2014) of 52.223-14.

[] (37) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007)(42 U.S.C. 8259b).

[] (38)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (JUN 2014) (E.O.s 13423 and 13514).

[] (ii) Alternate I (JUN 2014) of 52.223-16.

[X] (39) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)

[] (40) 52.225-1, Buy American—Supplies (MAY 2014) (41 U.S.C. chapter 83).

[] (41)(i) 52.225-3, Buy American—Free Trade Agreements—Israeli Trade Act (MAY 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

[] (ii) Alternate I (MAY 2014) of 52.225-3.

[] (iii) Alternate II (MAY 2014) of 52.225-3.

[] (iv) Alternate III (MAY 2014) of 52.225-3.

[] (42) 52.225-5, Trade Agreements (NOV 2013) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

[X] (43) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

[] (44) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

[] (45) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

[] (46) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

[] (47) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C.

2307(f)).

[] (48) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

[X] (49) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Jul 2013) (31 U.S.C.

3332).

[] (50) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (Jul 2013) (31 U.S.C. 3332).

[] (51) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

[] (52) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

[] (53)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx.

1241(b) and 10 U.S.C. 2631).

[] (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[] (1) 52.222-41, Service Contract Labor Standards (MAY 2014) (41 U.S.C. chapter 67).

[] (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

[X] (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

[] (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (MAY 2014) (29 U.S.C 206 and 41 U.S.C. chapter 67).

[X] (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements (MAY 2014) (41 U.S.C. chapter 67).

[] (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services—Requirements (MAY 2014) (41 U.S.C. chapter 67).

[] (7) 52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495).

[] (8) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAY 2014) (42 U.S.C. 1792).

[] (9) 52.237-11, Accepting and Dispensing of $1 Coin (SEP 2008) (31 U.S.C. 5112(p)(1)).

[] (10) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2014) (Executive Order 13658).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (APR 2010) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (OCT 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

(iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (JUL 2014) (38 U.S.C. 4212).

(vi) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

(vii) 52.222-37, Employment Reports on Veterans (JUL 2014) (38 U.S.C. 4212).

(viii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(ix) 52.222-41, Service Contract Labor Standards (MAY 2014) (41 U.S.C. chapter 67).

(x) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).

Alternate I (AUG 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(xi) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements (MAY 2014) (41 U.S.C. chapter 67).

(xii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services—Requirements (MAY 2014) (41 U.S.C. chapter 67).

(xiii) 52.222-54, Employment Eligibility Verification (AUG 2013).

(xiv) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xv) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAY 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xvi) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(xvii) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2014) (Executive Order 13658).

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 Years.

C.5 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2011)

(a) Definition. "Small business concern," as used in this clause, means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the size standards in this solicitation.

(b) Applicability. This clause applies only to—

(1) Contracts that have been totally set aside or reserved for small business concerns; and

(2) Orders set aside for small business concerns under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F).

(c) General.

(1) Offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns shall be considered nonresponsive and will be rejected.

(2) Any award resulting from this solicitation will be made to a small business concern.

(d) Agreement. A small business concern submitting an offer in its own name shall furnish, in performing the contract, only end items manufactured or produced by small business concerns in the United States or its outlying areas. If this procurement is processed under simplified acquisition procedures and the total amount of this contract does not exceed $25,000, a small business concern may furnish the product of any domestic firm. This paragraph does not apply to construction or service contracts.

C.6 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008)

The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor.

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Designated agency office has the meaning given in 5 CFR 1315.2(m).

(3) Electronic form means an automated system transmitting information electronically according to the

Accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.)

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats.

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for:

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

C.8 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008)

The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee's authority. A copy of the designation shall be furnished to the contractor.

C.9 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of Arkansas. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

(End of Clause)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

See attached document: ATTACHMENT A Relevant Experience Form - 36C25619Q0948 Annual Inspection of all Radiographic Equipment.

See attached document: ATTACHMENT B Past Performance Worksheet - 36C25619Q0948 Annual Inspection of all Radiographic Equipment.

SECTION E - SOLICITATION PROVISIONS

E.1 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

ITEMS

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

INSTRUCTIONS TO OFFERORS:

This acquisition is being procured using Simplified Acquisition Procedures under the authority of FAR Part

13.5 procedures. This solicitation is set-aside for small business (SB); it includes all CLIN items being requested in this solicitation. The Government intends to solicit this requirement and award a subsequent contract without discussions or negotiations. The Government reserves the right to seek clarification and additional information for offers that are submitted from any eligible offeror. Offerors are encouraged to provide their best offer initially because the opportunity to enter into discussions or to provide a better offer at a later time will not be possible. Evaluation Factors are listed in their relative order of importance. The Government will award a contract on the basis of the Lowest Priced Technically Acceptable (LPTA) quote meeting or exceeding the acceptable standards for non-cost factors.

Submission of Quotes:

(1) The Government plans to make award without discussions. Therefore, your offer should contain the best terms from a price and technical standpoint.

(2) Quotes shall be received on or before July 24, 2019 by 10:00 a.m., Central Time. Note: Offers received after the due date and time shall not be considered. Any contractor submission or request for information received after the closing date and time of this solicitation (for any reason) are late and shall not be considered.

It is very unlikely that the solicitation close date will be extended so offerors are encouraged to respond on or before the close date/time with their best offer.

(3) Offerors shall submit quote, complete relevant experience form, and submit documentation to satisfy the specific requirements of the Performance Work Statement (PWS) via email to jeneice.mcclinton@va.gov .

(4) Questions: Questions shall be submitted to the Contract Specialist via e-mail to jeneice.mcclinton@va.gov .

Oral questions are not acceptable due to the possibility of misunderstanding or misinterpretation.