36C25619Q0890-0001001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 3

0001 08-09-2019

N/A

36C256

Department of Veterans Affairs

Network Contracting Office 16

Michael E. DeBakey VA Medical Center

2002 Holcombe Boulevard

Houston TX 77030 4298

36C256

Department of Veterans Affairs

Network Contracting Office 16

Michael E. DeBakey VA Medical Center

2002 Holcombe Boulevard

Houston TX 77030 4298

To all Offerors/Bidders

36C25619Q0890

07-26-2019

X

X X

08-26-2019 4:00 PM CST

X one (1)

The purpose of this amendment is to post Question and Answers (Q&As) and to revise the language in the solicitation.

See attached Q&As. This amendment will need to be signed and returned with quote submission to be eligible for award.

POC: Schon Zwakman, Contract Specialist, schon.zwakman@va.gov

Stephanie R. Keo

Contracting Officer

V1611L2-2173

8/9/2019

Page 2 | 3

CONTINUATION PAGE

Questions and Answers #1

1. The Michael E. DeBakey Veteran Affairs Medical Center (MEDVAMC) Network Contracting

Office (NCO) 16 received questions in response to Request for Quotation (RFQ)

36C25619Q0890.

2. Please see below for the list of received questions and NCO 16’s respective answers.

A. Question #1: As this will be an IDIQ award, will there be a monthly minimum order quantity in the schedule?

B. Answer #1: The following minimum guarantee/minimum quantity and maximum quantity are specified for the resulting contract:

Minimum Guarantee/Minimum Quantity (all ordering periods): $10,000.00

Maximum Quantity (all ordering periods): $1,200,000.00

C. Question #2: One flight crew, once their duty day has started, can be on duty a maximum of 14 hours and can fly a maximum of 10 hours. There are some exception to this rule that are directly applicable to organ procurement flights, but I was wondering what your coverage requirements would be. Do you need coverage 24/7/365? If we only have one crew on station in Houston and they fly a procurement trip, at the conclusion they must enter a rest period for a minimum of 10 hours. We would be unable to provide service while they are in the rest period unless we have a second crew on station.

D. Answer #2: Continuous coverage is required. As there is a time limit for the retrieval of donated organs in order to maintain viability, whenever an organ becomes available the contractor is required to respond and be in flight within ninety (90) minutes of notification.

It is anticipated that travel may be required outside of normal business hours.

E. Question #3: What is the intended effective date of this contract?

F. Answer #3: The contract is anticipated to have an effective date between the fourth quarter of Fiscal Year 2019 and the first quarter of Fiscal Year 2020.

G. Question #4: Are there any requirements on the “light jet (fixed wing)” such as number of seats or storage capacity?

H. Answer #4: The light jet (fixed wing) is required to have seating for a minimum of eight

(8) passengers. The surgical team typically brings one or two rolling coolers and a duffel back for storage.

I. Question #5: Please provide the number of flights and routing for FY18 and/or current

Page 3 | 3

J. Answer #5: Flights within the previous twelve (12) months:

08/18/18: HOU – TUL – HOU

09/02/18: HOU – FTW – HOU

09/15/18: HOU – FTW – HOU

01/11/19: HOU – FTW – HOU

02/01/19: HOU – FTW – HOU

02/02/19: HOU – FTW – HOU

02/20/19: HOU – GKY – HOU

However, the number of flights can fluctuate at any time.

K. Question #6: Who is responsible for coordination (and cost) of the medical team and/or organs between the airports and medical facilities?

L. Answer #6: LifeGift is the government-mandated Organ Procurement Organization for our region and they are responsible for coordination between the air charter company and medical facilities.

M. Question #7: Which airport in Houston – HOU or IAH?

N. Answer #7: William P. Hobby Airport (HOU)

O. Question #8: Many airports assess “after hours” fees which cannot be determined until the time of the flight. Will the VA reimburse for unforeseen costs which cannot be estimated due to the unpredictable flight schedule?

P. Answer #8: No. The contractor’s price per nautical mile is to be all inclusive. Per

Performance Work Statement (PWS) 6.3, [t]ravel may be required outside of normal business hours, to include a provision for 24-hour emergency call-out services at no extra charge.

Q. Question #9: What is the process if the contracted vendor does not have an aircraft available within the specified time requirement? Can flights be outsources to pre-approved vendors?

R. Answer #9: As there is a time limit for the retrieval of donated organs in order to maintain viability, whenever an organ becomes available the contractor is required to respond and be in flight within ninety (90) minutes of notification. How the requirement is fulfilled (i.e., with the contractor’s own crew/aircraft, or a subcontractor’s) is a business decision for the contractor. MEDVAMC would not object to the contractor subcontracting flights so long as the subcontracted provider/s meet the requirements of the PWS.

Regardless of how the contractor determines to meet the charter flight requirement, reimbursement will be at the fixed rate per nautical mile stated in the contract.