FAR_13_Open_Market_JA_3K-SAT.pdf

VHAPM Part 813.106 Page 1 of 2 Original Date: 08/30/17 Revision 01 Eff Date: 04/23/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C256-18-AP-1835

1. Contracting Activity: Department of Veterans Affairs, NCO 16, for the Alexandria Medical

Center, 2237 #502-19-1-170-0007

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

This action is for a preventive maintenance and service agreement on Sterrad medical instrument sterilization equipment. The equipment to be covered is used to sterilize medical instruments used during diagnostic and surgical procedures on VA patients. The proposed contract action is for an indefinite-delivery, indefinite quantity (IDIQ) contract for performance of the required services for a period of five years. The estimated cost is $103,390.00 for the five year period.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The equipment to be serviced is used to sterilize medical instruments used during patient diagnostic, treatment, and surgical procedures. These instruments are necessary for proper patient care. The sterilization of these instruments is critical to proper infection control and desease prevention in that improperly sterilized equipment can contribute to the spread of infectious disease through cross-contamination from patient to patient. As such, since the requirement relates to patient safety, it is imperative that this equipment be maintained at not just a reliable level, but at the highest level of reliability and effectiveness. Any delays in the proper maintenance and/or repair of the covered equipment has a direct effect on treatment availability, reliability and effectiveness.

The OEM has stated, in writing, "…the items and related services can only be obtained from Advanced Sterilization Products (ASP) as the sole provider of service…" for the equipment to be serviced.

4. Description of market research conducted and results or statement why it was not conducted:

A search was conducted of the VIP database. The search was conducted using NAICS code 811219. The keywords "Sterrad" and "sterilization" were also used in conducting the

VHAPM Part 813.106 Page 2 of 2 Original Date: 08/30/17 Revision 01 Eff Date: 04/23/2018 search. VIP returned a total of three (3) possible sources meeting the search criteria.

Individual review of each of the three sources' web sites indicates that none provide services. All three indicate they are only involved in sales and/or distribution of such equipment.

Additionally, a Sources Sought announcement was posted to FBO for 30 days. This notice inluded a requirement to provide written documentation from the OEM indicating they are an OEM authorized service provider for this equipment. Two responses were received.

Both respondents were directly requested to provide the above mention documentation from the OEM. Both stated they could not provide the required documentation.

Based on the above market research, it is apparent ASP is the only source capable of providing the required services at the level of reliability and effectiveness required.

5. Requestor’s Certification:

I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Medical Equipment Repairer Name and Title

Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106- 1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Contracting Officer