36C25618R0767-001.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25618R0767 X 07-12-2018 564-18-3-696-0001 564C 564-18-145 Department of Veterans Affairs Veterans Health Administration Network Contracting Office 16 2575 Keystone Crossing Fayetteville

AR

72703 Department of Veterans Affairs Veterans Health Administration Network Contracting Office 16 2575 Keystone Crossing

AR

72703

DEE TRENTHAM

479-587-5823 This procurement is 100 % set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) under Public Law 109-461. Contractors must be verified as a SDVOSB inthe VetBiz Vendor Information pages (VIP) at:http://www.vetbiz.gov. Proposals received from contractors who are not SDVOSB verified in the VetBiz VIP will be considered non-responsive and will not be considered for award.

Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at https://www.sam.gov and enter all mandatory information into the system.

Award cannot be made until the contractor has registered. Contractors are encouraged to ensure that they are registered in SAM prior to submitting their bid.

PROJECT NO. 564-18-145 REPLACE ROOF CC12

The Fayetteville VA Medical Center, 1100 North College Avenue, Fayetteville, AR 72703 requires supervision, labor, materials, equipment, tools, and transportation for the replace the roof on connecting corridor between building one and two and other work as described in the statement of work.

An organized site visit has been scheduled for: JULY 18, 2018 @ 10:00 am (cst).

Participates will meet at the Contracting Office, 2575 Keystone Crossing, Fayetteville, AR 72703.

All questions pertaining to this solicitation must be submitted in writing to the Contracting Officer at: sonya.trentham@va.gov and the COR no later than AUGUST 17, 2018 at 2:00 pm (cst) so as to allow for adequate amendment issuance to the FedbizOpps website priorto the proposal due date.

As per VHA Directive 2011-036 Safety and Health During Construction, Occupational Safety and Health Administration(OSHA) and Environmental Protection Agency (EPA) Violations: Contractors must verify that they have had no more than three serious, no repeat or no willful OSHA or EPA violations in the past three years and have an Experience Modification Rate (EMR) of equal to or less than 1.0 to be considered for award.

In accordance with FAR 36.204/VAAR 836.204 Disclosure of the Magnitude of construction projects, the above described project falls within the terms of the following cost range (Between $25,000 - $100,000)

NAICS Code: 238160 Small Business Size Standard $15 Million/ Geographical area where work is Fayetteville, AR.

X X 52.211-10 X

2:00 PM (CST)

08-30-2018 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

564-3680162-696-854200-3216 23NRNR466

Department of Veterans Affairs Veterans Healthcare System of the Ozarks Network Contracting Office 16 2575 Keystone Crossing Fayetteville

AR

72703 Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin

TX

78714-8972

SONYA D TRENTHAM

Table of Contents

A.1 STATEMENT OF WORK

Page 1 of

CONSTRUCTION SCOPE OF WORK

project number 564 - 18 - 145

Replace Roof CC12

1. Purpose:

This memorandum is to define the construction procedures to provide all labor, material, and equipment to replace the roof on the connecting corridor between building one and two. The buildings and architectural features associated with this work were constructed in 1934.

2. Procedures:

All metal colors should be dark not black in appearance.

Urethane color shall be dark not black in appearance.

1) Remove existing roof system approximately 900 SF (Contractor to field verify actual size and conditions) to original deck, including flashings to adjacent sections, and dormers walls.

During demolition remove edge, hip, ridge flashing, and ice dam. Replace moisture damaged wood then reinstall copper flashings. Anywhere an entire section of copper flashing is not replaced, the new material shall match existing.

2) Install matte white polypropylene tensile strength reinforced underlayment over entire roof areas, Sharkskin Ultra or equal and has a standard 50 year warranty.

3) Install new Ludiwici Beach Brown color clay or equal according to manufactures’ specifications, details and workmanship requirements.

4) Install zinc strip at ridges as a moss lichen inhibitor.

5) At gable end provide and install “T” flashing metal or edge tiles to prevent blowing and weeping water infiltration.

6) Install new metal ice dam to match existing.

7) Reattach existing lightning protection system to original condition.

8) Install new insulation to underside of roof deck. This will be required to be done on the weekend and ICRA requirements must be followed.

9) Contractor is responsible for field verifying all dimensions and quantities.

3. General

a. Any provision or partial provision of the Contract drawings, specifications, documents or requirements that is not consistent with this SOW, Drawings, and Specifications is null and void only to the extent of the inconsistency. All other provisions or partial provisions of the Contract drawings, specifications, documents, or requirements must remain in full force and effect.

b. Information Technology (IT) security requirements Certification and Accreditation (authorization) (C&A) of the contractor system: The C & A requirements do not apply and a Security Accreditation Package is not required.

c. Safety must be the Contractor’s highest priority.

d. This project must be a turn-key operation for the work as described in this SOW, Drawings, and Specifications to be a complete and working system(s).

e. VHSO facility must continue to operate during the period of performance of this contract to include but not limited to the mechanical and electrical systems.

f. Contractor is responsible to develop a project schedule (including phasing control plan if applicable) that incorporates requirements set forth in this SOW, Drawings, and Specifications and meets the requirements of the VHSO. The Project Schedule and or Phasing plan must contain provisions to include but not limited to staging all equipment and materials ahead of closing the affected patient care areas and working extended hours to meet the requirement.

g. Contractor’s work must be conducted in a manner and at times which would present the least amount of disruption to the VHSO facility.

h. Prior to the start of job site activities, the contractor and Contracting Officer Representative (COR) will conduct a site survey to identify and review specific work and differing site conditions.

i. Period of Performance: Ninety (90) Calendar days.

j. Project submittals must be submitted for approval no later than ten (10) Calendar days after Notice to Proceed.

k. VHSO utilities and work areas may not be immediately available and the Contractor must be flexible in the project schedule at no additional cost to VHSO.

l. Building materials, equipment, tools, and supplies must not be left unattended within the work area. When working in common areas, there must be a minimum of 2 individuals in proximity of the job site to ensure that building materials, equipment, tools, and supplies are not accessible to patients or others.

m. Warranty: Contractor must guarantee workmanship for a period of one (1) year after COR written acceptance of work. Contractor must furnish a minimum 1-year parts and labor warranty on equipment, components, and materials furnished and any manufacturer’s warranty greater than one (1) year.

4. Specifications and Drawings:

Veterans Health Care System of the Ozarks, Fayetteville, Arkansas

a. Contractor must verify dimensions, locations, measurements, and quantities. Contractor to notify COR of verification and differing site conditions.

36C25618R0767.docx

SCHEDULE

SCHEDULE Contract Line Item Numbers CLIN 0001 (See Statement of Work, Contract Specifications and Drawings)

CLIN 0001, - GENERAL CONSTRUCTION: Work includes to replace the roof on the connecting corridor between building one and two at VAMC and certain other items per drawings and specifications.

PERIOD OF PERFORMANCE – _90___ CALENDAR DAYS AFTER RECEIPT OF NOTICE TO PROCEED.

CLIN 0001 $________________________________

DETAILED COST BREAKDOWN: (list below or attach separate sheet)

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) All bidding materials will be posted on the Federal Business Opportunities (FedBizOpps) website at www.fedbizopps.gov. No hard copies will be available.

(b) A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) If the contract award amount exceeds $150,000 (see FAR 28.102-1 for lesser amount), the bidder to whom award is made will be required to furnish two bonds, a Performance Bond, SF 25, and a Payment Bond, SF 25A, each in the penal sum of 100% of the contract price.

DESCRIPTION OF WORK: Project No. 564-18-145 Replace Roof CC12

Cost Range: $25,000.00 to $100,000.00

36C25618R0767

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

Page 1 of

1. GENERAL RULES FOR SUBMISSION OF THE OFFERORS:

1.1. In accordance with FAR 15.304, all non-price factors, when combined, are significantly more important than Cost/Price; however the offeror who demonstrates the best overall value to the government shall be selected. Technical Experience is the most important non-priced factor. The 2nd most important non-priced factors are Past Performance. Within the technical factors, the technical sub-factors are listed with relative importance identified. The applicable evaluation factors and submission requirements are identified below in item number 11. PROPOSAL INFORMATION AND RELATED EVALUTION FACTORS, SUBFACTORS AND ELEMENTS.

1.2 Offerors are advised the government shall evaluate both Performance Capability and Pricing factors, as described in this section. Offerors are required to submit a Performance Capability (Technical) Proposal as outlined in this section, in addition to its Price Proposal. The Department of Veterans Affairs shall not pay any costs incurred for the preparation and submission of proposals.

1.3 The Government intends to use the best value Past Performance/Price tradeoff process source selection approach in accordance with FAR 15.101-1. Awards shall be made to the most responsive, responsible offerors whose offers, in conformance with this solicitation, results in the overall best value to the Government, price plus other factors considered. The Contracting Officer shall award a firm fixed-price contract to the responsible Offeror whose proposal the Source Selection Authority (SSA) has determined conforms to the solicitation, is fair and reasonable, represents fair market value and offers the best overall value to the Government, considering all non-price factors described herein and price. The intent of this Solicitation is to obtain the best proposal within cost magnitude of $25,000.00 and $100,000.00 (VAAR 836.204). After the Government individually evaluates and rates each proposal, the Source Selection Authority’s (SSA) decision shall be based on a comparative assessment of proposals against all source selection criteria in the solicitation. To be eligible for consideration of award, an overall rating of no less than Acceptable must be achieved.

1.4 The Government reserves the right to accept other than the lowest priced offer or to reject all offers. The Government shall not award a contract to an Offeror whose proposal contains a deficiency, as defined in FAR 15.001. If there is a lower priced, conforming offer(s), the Contracting Officer/Source Selection Official must determine that the added value of a more expensive proposal would justify award to that offeror. The Government intends to evaluate proposals and award a contract without discussions with offerors unless holding discussion is determined by the Source Selection Team to be in the best interest of the Government. Therefore, proposals should be submitted initially on the most favorable terms from a price and technical standpoint. Do not assume that offerors will be contacted or afforded an opportunity to clarify, discuss or revise their proposals.

2. PROPOSAL PREPARATION INSTRUCTIONS:

These instructions prescribe the format of proposals and describe the approach for the development and presentation of the proposal data. They are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals. Carefully review this section prior to commencing proposal preparation. All solicitation amendments must be acknowledged in accordance with FAR Provision 52.215-1 and Instructions, conditions and other statements to offerors.

2.1. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal, at the time of proposal submission, shall result in the proposal being unacceptable to the Government and eliminated from consideration of award.

2.2. After completing all required information, submit the information in accordance with the “Proposal Due Date” as listed in Block 13A of SF1442 solicitation and return the original and specified number of copies to the issuing office as listed in paragraph 3 below. Mark the front of the envelope/box with the “Proposal No., Project Name and Project Number” as stated on solicitation.

2.3. MISSING PAGES: It is the responsibility of the prospective offeror to examine the contents of this solicitation to verify that he/she has all pages. However, in the event you feel as though you are missing pages or have duplicate pages, you are urged to contact the Contracting Officer.

2.4. TECHNICAL QUESTIONS: Questions of a technical nature must be provided in writing and shall be submitted from the prospective firm to the Contracting Officer. ONLY questions shall be submitted via e-mail to: sonya.trentham@va.gov and COR (Contracting Officer Representative) at john.harvey3@va.gov no later than August 17, 2018 at 2:00 p.m. CST. The subject line must read: “Project #/Solicitation #/Project Name/RFI”. Oral questions of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation. All questions and responses shall be posted by amendment on FedBizOpps website.

No questions will be answered by phone calls and no questions will be accepted after that date.

Please note – If any of the Proposal Package information is not provided by the proposal due date, your proposal package may be found non-responsive.

2.5 SITE VISIT: The pre-proposal conference / site visit is scheduled for: July 18, 2018 at 10:00 am (CST). Site visit will be held at the Contracting Office, 2575 Keystone Crossing, Fayetteville, AR 72703. Information provided at the site visit shall not alter the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing.

3. PROPOSAL CONTENT: Prospective offerors shall submit the following:

3.1. SOLICITATION: Complete Standard Form 1442, blocks 14, 15, 16, 17, 19 (if applicable) 20A, 20B and 20C, and fill in the blanks in the Schedule. Incomplete proposals will be considered nonresponsive.

3.2 Acknowledge any solicitation amendments in block 19 of the Standard Form 1442. Return a signed copy of all amendments with your offer.

3.3. Submit one (1) original and electronic version on CD of Volume I, Technical Capability Proposal to include Technical Capability, Experience, Quality and Past Performance which shall include listed below table. Volume II, Price Proposal, shall be submitted as an MS Word document or PDF file. If PDF is furnished, then each Section submitted shall be separate file. For example, all required licenses, technical proposal, past performance questionnaires, shall all be under separate files and shall be classified as such. The proposal shall be categorized in a manner where it is easy to ascertain.

CAUTION – LATE Submissions, Modifications, and Withdrawals: See provision 52.212-1. All offers are subject to all terms and conditions of the solicitation. Incomplete proposals may be determined non-responsive and rejected from consideration.

4. PROPOSAL DUE DATE SCHEDULE:

4.1. The entire proposal (Volumes I and II) are due by the date and time set for the receipt of proposals shown in Block 13 of the SF 1442. Offerors are also to ensure the past performance references provide questionnaires responses to the Contracting Officer no later than the date established for receipt of offers.

4.2. Submit your Proposal to arrive NO LATER THAN AUGUST 30, 2018 AT 2:00 PM LOCAL TIME to:

Contracting Officer:

5. VETBIZ REGISTRATION: This procurement is a total SDVOSB set-aside under Public Law 109-461. By submission of an offer, a Service-Disabled Veteran-Owned Small Business (SDVOSB) acknowledges the requirement that the firm shall be registered in and verified as a SDVOSB in the VetBiz database in the VetBiz.gov Vendor Information Pages (VIP) at http://www.vetbiz.gov/ at time of submission of offer. Offeror received from contractors who are not verified as a SDVOSB at VetBiz shall be considered non-responsive and shall not be considered for award. Verification will be made by the Contracting Officer prior to award. Offerors may send verification with the submission of proposal as other documents listed in summary proposal Table Factor III Vol. 2, Tab 2.

6. SYSTEM FOR AWARD MANAGEMENT (SAM):

6.1. SAM has replaced the Central Contractor Registration (CCR), Online Representations and Certifications Application (OCRA) and the Excluded Parties List System (EPLS).

6.2. Federal Acquisition Regulations require that federal contractors register in the SAM database at https://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their offer.

6.3 Completion of Representations and Certifications shall consist of completion of annual representations and certifications electronically via SAM. It is not necessary to complete and return as a part of the proposal package FAR 52.204-8, Annual Representations and Certifications, contained in this solicitation unless offeror identifies changes in FAR 52.204-8(d).

7. VETS-100:

Title 38, USC Section 4212(d) and Public Law 105-339, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. This VETS-100 report can be submitted per the instructions at http://www.dol.gov/vets/vets100filing.htm. For additional information see http://www.dol.gov/vets/programs/fcp/main.htm. For assistance contact VETS-100 customer support at 1-866-237-0275 or VETS100-customersupport@dol.gov. For procurement awards in excess of $100,000, this report must be completed and accepted prior to any Federal contract award. Therefore, all potential contractors are encouraged to file every year.

8. GOVERNMENT INVOICE ADDRESS:

All invoices from the contractor shall be sent electronically by following instruction as stated as website:

http://www.fsc.va.gov/einvoice.asp OB10 link: http://www.ob10.com/us/en/veterans-affairs/ See VAAR clause 852.232-72 Electronic Submission of Payment Requests (Nov 2012)

(a) In accordance with the Prompt Payment Act, the VAFSC requires the following information for the invoice to be considered valid for payment. Invoices without the required information will be returned.

· Vendor name, invoice number, and date

· Remittance address (address where the payment is to be issued)

· Station Number, Purchase Order Number (PO#)

· Project Number (if available)

· Contract number

· Itemized description of goods or services, quantity, and unit price

· Total dollar amount of invoice

· Discount or net terms

(b) Payrolls may be submitted monthly as same time as invoices electronically to Contracting Officer.

9. OFFEROR IDENTIFICATION

Offeror shall complete the following:

CAGE CODE: _________________________

DUNS: ______________________________

TAX I.D. NUMBER: ____________________

10 PROPOSAL FORMAT:

10.1. PURPOSE: These instructions prescribe the format of proposals and describe the approach for the development and submittal of an offeror’s proposal. The proposal shall include all of the information requested in the specific instructions. Failure to include all information requested shall adversely affect the evaluation. A proposal that merely reiterates or promises to accomplish the requirements of the RFP shall be considered unacceptable. A proposal that is orderly and sufficiently documented shall be easy for the Government to understand and shall enable the Government to perform a thorough and fair evaluation.

10.2. Offerors submitting proposals for this project should limit submissions to data essential for evaluation of proposals so that a minimum of time and monies shall have been expended in preparing information required herein. However, in order to be effectively and equitably evaluated, the proposals must include information sufficiently detailed to clearly describe the offeror’s experience, technical approach and management capabilities to successfully complete the project. Proposals should follow in the order of sequence set forth in the Request for Proposal (RFP). Information provided out of sequence may not be evaluated and shall result in the offeror’s disqualification from award. Requirements stated in this RFP are minimums. All commitments made in the proposal may become a part of the resultant contract. The data submitted with each proposal should be complete and concise.

10.3. Proposal type size for text documents shall not be smaller than Microsoft Word Times New Roman 10 point font; normal proportional spacing and page size shall be no larger than normal letter size paper (8 ½” x 11”). Type size for graphics, charts, diagrams and tables shall be of an appropriate font and size for the application and must be clearly readable without magnification assistance to the normal eye. Text lines shall be no less than single-space. To the maximum extent practicable, proposal submission shall be double-sided.

10.4 Page limits: Proposal size shall be limited to the following list in the below table. If these page limits are exceeded, the pages in excess of the limit shall not be read of considered.

10.5. Binding: Elaborate format and binding are neither necessary nor desirable. All binders shall be capable of lying flat when opened. The cover and spine of each binder shall clearly identify the offeror’s name; Volume number; Project number, RFP number, RFP title and copy number (e.g. copy 2 of 4). The original for each Volume shall be clearly identified on the cover and the spine. All binders shall allow for easy removal and replacement of pages.

10.6. Indexing: Each binder shall contain a “Table of Contents” for that volume. The “Table of Contents” shall identify major areas, paragraphs and subparagraphs by number and title as well as by page number and volume locations. Tab indexing shall be used to identify Sections as appropriate.

10.7. Offeror may, at the discretion of the Government, be asked to provide clarifications regarding their proposals in accordance with FAR 15.306(a). Requests for such information do not constitute discussions.

10.8. The offeror shall be held responsible for the validity of all information supplied in the proposal, including that provided by potential subcontractors. If subsequent investigations disclose that the facts and conditions were not as stated, the proposal may be rejected.

11. PROPOSAL INFORMATION AND RELATED EVALUTION FACTORS, SUBFACTORS AND ELEMENTS

11.1. VOLUME I, TECHNICAL CAPABILITY (1 Original & electronic version): VOLUME I is obtained for the purpose of evaluation Performance Capability to include sub-factors and Past Performance as shown in table below.

See table below to summarize how to submit a proposal.

Tab C

ReqDocs.doc/pdf

11.2. Complete in its entirety the “Offeror” portion of the Standard Form (SF) 1442. An official having the authority to contractually bind your company must sign the SF 1442 in accordance with FAR 4.102. One copy of the SF 1442 is required to have an original signature. Offerors shall provide all price information necessary to provide a meaningful basis for Government’s analysis and evaluation of price for the project set forth in Evaluation of Proposals and Basis for Award of this solicitation. The Government is not, and does not intend on, requesting certified cost or pricing data. Detailed requirements follow:

11.3. Insert the prices associated with the project in the Schedule.

11.4. Include an introductory page, Volume II, to include points of contact, authorized negotiators, contact phone, facsimile numbers and email addresses.

12. VOLUME 1 – FACTOR 1 – TECHNICAL CAPABILITY

12.1 Volume I –Technical Capability-Factor I - Provide a project-specific narrative that describes the offeror’s organization and intended technical approach to executing this contract per the detailed requirements herein. Clearly but concisely describe the organizational and technical approach execution. Offeror shall provide proof which demonstrates their technical capability and/or their Subcontractors of the requirements identified in the (SOW) Statement of Work. This should include proof of the contractor’s technical capability of the evaluation factors that consist of four separate elements: Technical Capability, Experience, Quality and Past Performance. Technical proposals will be rated either acceptable or unacceptable. Each element must be rated acceptable to receive an overall acceptable technical rating. Proposals must separately address each sub factor or each element to be considered acceptable. The proposal should not simply restate the government’s requirements, but it should describe, in detail, how the offeror intends to meet the requirements.

12.2. Volume 1-Tab B – Sub-Factor 1- Experience – Offers shall address the following in narrative. Offers that do not describe each topic in enough detail or provide the requested documentation will be rated unacceptable.

(1) Provide experience documentation of the Prime Contractor and/or their sub-contractors of specific projects (minimum of three) relating to statement of work specifications and drawings of this solicitation; successfully completed or in progress, that was coordinated and performed in the last 3 years of a similar size and magnitude, scope and complexity. Contractor shall provide the following information for each contract/project submitted for evaluation:

· Company Name/Address Phone number/Email Address

· Project Title

· Contracting Office/Government Agency

· Contract Number

· Total Contract Amount

· Period of Performance

· Contracting Officer (CO) name, Phone Number and Email

· Contracting Officer’s Representative (COR) Name, Phone number, and email address

· Brief Description of the Project /Requirements and number of personnel assigned to the project.

(2) Provide the names of the general contractor’s proposed project management personnel (i.e. Site Superintendent, Project Manager,) along with a description of the individual’s experience (i.e. certifications, resumes, training) and a list of successfully completed projects of similar size as stated in scope, and complexity (in a Hospital facility or similar working conditions) within the last 3 years. Superintendent shall have a minimum of three (3) years of experience. Identify experience managing or supervising projects of similar size and scope.

(3) Offerors shall provide a list of sub-contractors that you intend to use for this proposed project and include recent (within last 3 years) with relevant experience of the sub-contractors working on projects of similar size, scope, and complexity.

(4) Offerors shall provide information about the business or firm’s resource capabilities to ensure successful completion of this requirement.

12.3. Volume 1-Tab C – Sub-Factor 2- Quality - Offers shall address in narrative the following. Offers that do not describe each topic in enough detail will be rated unacceptable.

(1) Contractor shall explain how the project will be accomplished with no interruptions of services in adjacent patient care areas; experience with projects. (See statement of work)

(2) Contractor shall demonstrate a clear understanding of the project requirements including critical milestones, critical path and long lead time items. Demonstrate techniques for maintaining on-time schedule performance.

(3) Contractor shall provide a detailed explanation as to how the project will be implemented and managed through to ensure compliance with all OSHA Construction Standards, and Fire and Life Safety issues, and security measures.

12.4. Volume 1 - Tab D – Factor II-Past Performance

12.4.1. Past performance will be evaluated for quality, schedule (recent), price control, business relations, management, relevance. If no past performance information is readily available, the offeror may not be evaluated favorably or unfavorably on past performance. FAR 15.305 will be used to evaluate past performance of prospective offerors. Responsibility determination will be made in accordance with FAR 9.1 Responsible Prospective Contractors.

(1) Provide completion of at least three (3) projects within the last 3 years ongoing or completed in direct performance of work similar in size, scope, magnitude and complexity to this requirement (prime/sub-contractors). The offeror shall have demonstrated ability to perform successfully in accordance with approved progress schedules under previous construction projects.

(2) Offerors shall prepare and forward to prior client(s) for submission to Contracting Office EXHIBIT C PAST AND PRESENT PERFORMANCE QUESTIONNAIRE for all the projects listed by offeror and submitted using EXHIBIT B PERFORMANCE RELEVANCY SURVEY. This includes correspondence explaining the requirement to obtain an independent evaluation of prior contract performance and the Past and Present Performance Questionnaire for use in evaluating Past Performance. Proposals that do not include a “completed” past performance survey shall be rated neither favorably nor unfavorably. The performance risk shall be considered unknown and rated “neutral”. In order to be a “completed “past performance survey, shall include a correct phone number, a correct email address and all requested information on the Survey Form Exhibit.

(3) Completed Past Performance Questionnaires shall be submitted to the Contracting Office so as to arrive not later than the closing date/time for receipt of proposals shown on the SF1442. Completed questionnaires shall be forwarded via email to sonya.trentham@va.gov. The subject line shall state 36C25618R0767 REPLACE ROOF CC12 Past Performance for (Name of Company.) NOTE: Offeror shall not review the Past Performance Questionnaire prior to submission. Past Performance Questionnaire must be submitted by the client/evaluator directly to the Contracting Office. It is the Offeror’s responsibility to verify with each of their customers to ensure the completed questionnaire was provided to the Contracting Officer by proposal due date and time for receipt of offers.

Note: The government will research information and data bases to aid in establishing contractor’s responsibility and ability to perform. The databases include, but are not limited to PPIRS, EPLS, VetBiz and SBA.

13. Volume 2 - Tab A – Factor III-Price

13.1. Submit the properly filled out and executed SF1442, along with the CLIN Schedule, containing line item, total pricing, cost breakdown, sub-contractors & all disciplines on Price/Cost Schedule. Price proposals will be ranked according to price, from lowest to highest. Price will not be evaluated other than to ensure price reasonableness and determine availability of funds. The government may use various price analysis techniques and procedures to make a price reasonableness determination.

13.2. Include an itemized cost estimate breakdown with your priced proposal (e.g. direct labor – sheet metal worker, engineer, direct material/equipment costs, demo, electrical, plumbing, HVAC, commissioning, other costs, overhead, G&A, profit and list discipline sub-contractors for each)

13.3. If an evaluation factor has multiple requirements for acceptability, a proposal must meet all of them. If the evaluation factor has multiple requirements for unacceptable, a proposal need only be deficient under one requirement to receive an unacceptable rating for the entire evaluation factor.

13.4. The price evaluators shall also check for appearance of unbalanced line item prices. Offerors are cautioned to distribute direct costs such as material, labor, equipment, subcontracts and to evenly distribute indirect costs such as job overhead, home office overhead, and bonding to the appropriate contract line items. Both parties shall presume that field overhead costs through the proposed contract duration are inclusive in the offered price for the contract.

13.5. The Government shall evaluate offers for award purposes based on schedule with breakdown cost and determined by the Government depending on the availability of funding.

13.6. Each offeror’s price shall be evaluated in accordance with FAR 15.4 to determine reasonableness and evaluate potential performance risks. In this context, each offeror shall include breakdown of item cost (i.e., equipment, materials, labor, disciplines) in order for fair and reasonable pricing to be determined when comparing offered price with the government estimate. This factor shall be evaluated as either reasonable or unreasonable. The offeror who demonstrates the “best overall value” to the government shall be selected for award.

14.0 EVALUATION OF PROPOSALS

14.1. In accordance with the Guidelines and Instructions to Offerors – Competitive Acquisition provision of this solicitation (FAR 52.215-1 Instruction to Offerors-Competitive Acquisition), the Government intends to evaluate proposals and award a contract without discussions with offerors. The Government intends to award a single contract to the offeror deemed responsible in accordance with the Federal Acquisition Regulation (FAR) whose proposal conforms to the RFP’s requirements and judged to represent the Best Value to the Government. The Best Value is the most beneficial (advantageous) offer, price and other factors considered, and consistent with the Government’s stated importance of evaluation criteria. This may result in award being made to a higher-rated, higher-priced offeror where the Contracting Officer determines that the Technical Evaluation of the higher-priced offeror outweighs the cost difference. To arrive at a Best Value decision, the Source Selection Evaluation Team (SSEB) shall integrate the evaluation of Technical Capability, Experience, Quality, Past Performance, and Price and Proposed Contract Duration/Summary Schedule. While the Government and the SSEB shall strive for maximum objectivity, the evaluation process, by its nature, is subjective and therefore, professional judgment is implicit throughout the entire evaluation process.

14.2. As such, offerors are encouraged to provide their best possible pricing initially as Final Proposal Revisions may not be requested. However, the Government reserves the right to request clarifications and/or conduct discussions if determined by the Contracting Officer to be in the best interest of the Government at any time leading up to contract award.

14.3. Award of a contract shall be based on best value to the Government with all non-priced factors, when combined, being approximately equal to Cost/Price. An offeror must be determined to be technically acceptable and pricing determined to be reasonable based on fair market value for project cost.

15. PAST PERFORMANCE RATINGS

18. Ratings shall be done for each Past Performance factor. Past Performance Ratings assess the risks associated with each offeror’s likelihood of success in performing the requirements stated in the RFP based on offeror’s demonstrated performance on recent contracts. SSEB members and the SSA may use personal knowledge or information from other sources in its evaluation of an offeror’s past performance, provided such information is consistent with the established evaluation criteria of the RFP. Offeror’s that have no relevant performance record shall be given a “neutral/unknown” rating for these factors.

15.1. Blue: Outstanding - Little doubt exists, based upon the Offeror’s performance record, that the Offeror can perform the proposed effort.

15.2. Green: Excellent - Some doubt exists, based on the Offeror’s performance record, that the Offeror can successfully perform the proposed effort.

15.3. Yellow: Satisfactory - Significant doubt exists, based on the Offeror’s performance record, that the Offeror can successfully perform the proposed effort.

15.4. White (Neutral): Offeror has little or no relevant performance record identifiable; equates to an unknown risk rating having no positive or negative evaluation significance.

15.5. Orange: Marginal - Based on the offeror’s performance record, substantial doubt exists that the offeror shall successfully perform the required effort.

15.6. Red: Unsatisfactory - Based on the offeror’s performance record, extreme doubt exists that the offeror shall successfully perform the required effort.

16. REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT SYSTEM (CPARS)

16.1. As prescribed in Federal Acquisition Regulation (FAR) Part 42.1502(b), the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts that exceed $150,000, and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

16.2. Each contractor whose contract award is estimated to exceed $150,000 is required to register with CPARS database at the following web address: http://www.cpars.gov/. Help in registering can be obtained by contacting Customer Support Desk @ COMM: 207-438-1690. Registration should occur no later than thirty days after contract award, and must be kept current should there be any change to the contractor’s registered representative.

16.3. For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor’s performance annually.