36C25618C0109-001.pdf

VHAPM Part 819.7007/7008 Sole Source Awards to a Verified Service-Disabled Veteran-owned Small Business/Veteran-owned Small Business

Attachment 1: Request for SDVOSB/VOSB Sole Source Justification Format >SAT

VHAPM Part 819.7007/7008 Page 1 of 3 Original Date: 08/30/2017 Revision 01 Eff Date: 04/23/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID:_VA256-18-AP-6721__________________________

1. Contracting Activity: Department of Veterans Affairs, VISN 16, G.V.(Sonny) VAMC Medical Center through purchase request 586-18-3-1530-0017 to Network Contracting Office 16

2. Nature and/or Description of the Action Being Processed: The VA is requiring construction services from Paramount for necessary repairs to correct USP 797/800 deficiencies within the Pharmacy Clean Room suite. Included are materials/labor to replace Inlaid ceiling system with hard celling, replace tom flooring. install expansion joint cover, Install HEPA air supply diffusers, install new Interior doors/frames, and lo caulk/patch/paint all walls and ceilings. Prior to work start, an IV CAI glovebox and a Chemo CACI glovebox must be relocated to an interim location and be recertified for use. Upon completion of the above repairs, the two relocated gloveboxes are to be relocated back Into the primary clean room suite. A post repair complete recertification test of the clean rooms and the four aloveboxes will be oerformed in order to reooen oharrnacv IV and chemo oreoaraUon ooeratlons.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The VA is requiring construction services from Paramount for necessary repairs to correct USP 797/800 deficiencies within the Pharmacy Clean Room suite. Included are materials/labor to replace Inlaid ceiling system with hard celling, replace tom flooring. install expansion joint cover, Install HEPA air supply diffusers, install new Interior doors/frames, and lo caulk/patch/paint all walls and ceilings. Prior to work start, an IV CAI glovebox and a Chemo CACI glovebox must be relocated to an interim location and be recertified for use. Upon completion of the above repairs, the two relocated gloveboxes are to be relocated back Into the primary clean room suite. A post repair complete recertification test of the clean rooms and the four aloveboxes will be oerformed in order to reooen oharrnacv IV and chemo oreoaraUon operations.

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S.

Code § 8127, as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7007 or 819.7008 up to $5,000,000. Check the specific VAAR clause used below:

( x ) 819.7007 Sole source awards to a verified service-disabled veteran-owned small business;

or ( ) 819.7008 Sole source awards to a verified veteran-owned small business

5. Demonstration that the Contractor’s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Authorized or Required

Attachment 1: Request for SDVOSB/VOSB Sole Source Justification Format >SAT

VHAPM Part 819.7007/7008 Page 2 of 3 Original Date: 08/30/2017 Revision 01 Eff Date: 04/23/2018 by Statute (FAR 6.302-5) - PL 109-461, Veterans First Contracting Act, permits a Contracting Officer to sole-source to a Service-Disabled Veteran-Owned Small Business up to $SM. Paramount Construction, LLC is experienced and has performed numerous repair/new construction projects for VAs. Paramount Services is more than capable of successfully completing this construction project.

Recent failed viable/non-viable test results (Allomelrics' Service Reports, dated 2/28/2018 and 4/2/2018) have traced back the source of failure to work elements provided above. Paramount will perform the general carpentry and paint work and are available to execute this work In a timely manner. Allometrlcs Is the current contractor maintaining the glovebox units and performing the semi-annual certification for the Pharmacy Clean Rooms/gloveboxes for continued operation.

Allometrics will perform the relocation of two gloveboxes for Interim operations and will perform the recertification testing In order to reopen pharmacy clean room operations.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Authorized or Required by Statute (FAR 6.302-5) - PL 109-461, Veterans First Contracting Act, permits a Contracting Officer to sole-source to a Service-Disabled Veteran-Owned Small Business up to $SM. FAR 52.202(a)(4) gives exception to submitting notices required for 5.201 when the proposed contract action is expressly authorized by a statute from a specific source.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The contracting officer believes the anticipated cost will be considered fair and reasonable by requiring a detailed breakdown from the contractor and comparing it to the independent government cost estimate {IGCE). This will allow the Contracting Officer to compare and see the number of units and the unit pricing. Since the solicitation will be issued as a Request for Quote, the contracting officer has the authority to enter into discussions and negotiate the price, if necessary. Paramount Services recently submitted a quote on another construction project at G.V.

(Sonny) Montgomery VAMC and was the lowest offeror. Paramount Services have shown they are fair and reasonable in their pricing.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market research was conducted using VetBiz and the history of previous procurements at G.V. (SONNY) MONTGOMERY VAMC . VetBiz provided a listing of over 700 SDVOSB vendors. Recently, only two SDVOSB vendors fall within the small business category under NAICS 238220 that are interested in working at G.V. (SONNY) MONTGOMERY VAMC . One contractor, EAS, has multiple projects ongoing at G.V. (SONNY) MONTGOMERY VAMC and since this repair work is of a critical nature, the contracting officer does not want to jeopardize the ongoing projects' timeline and this new requirement's completion time. The other contractor, Paramount Services is the only identified local contractor that is able to mobilize quickly for any urgent requirement we may have. The contracting officer is familiar with Paramount Services' capabilities as a general construction contractor since they were awarded several projects at G.V. (SONNY) MONTGOMERY VAMC in the past and completed each one without incedent. Since Paramount Construction has performed timely, is familiar with federal contracts and the VA processes, and has provided fair and reasonable pricing in past acquisitions, the contracting officer believes they are the best contractor for this construction project.

Attachment 1: Request for SDVOSB/VOSB Sole Source Justification Format >SAT

VHAPM Part 819.7007/7008 Page 3 of 3 Original Date: 08/30/2017 Revision 01 Eff Date: 04/23/2018

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Paramount Construction Group Allometrics

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: It is rare for NCO 16 Contracting on behalf of G.V. (SONNY) MONTGOMERY VAMC to sole-source construction projects; however, in this case of broken water lines, it is in the best interest to sole-source to a well-known SDVOSB firm that is capable of completing the critical work on time. Because this is a rare occurrence, it is not G.V. (SONNY) MONTGOMERY VAMC 's intent to sole-source future acquisitions. No actions are planned to remove any barriers to competition because the action is a result of contracting officer discretion to shorten the procurement time by sole sourcing this requirement to a certified SDVOSB that is capable of completing the required work within the parameters of the time frame, cost, and quality needs that have been developed for the acquisition.

The chosen SDVOSB has an exemplary service and performance history with the G.V. (Sonny) Montgomery VAMC. The work that is required is needed to be done as soon as possible to ensure that the G.V. (Sonny) Montgomery VAMC is able to conitue operating its pharmacy services effectively, efficiently, within regulation and standards, and most importantly safely.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Date

Tracy E. Ruger Chief, Facility Management Service G.V. (Sonny) Montgomery VAMC

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Ashlei Donerson

Date

Contracting Officer Network Contracting Office 16 G.V. (Sonny) Montgomery VAMC

Ashlei N.

Donerson 535499

Digitally signed by Ashlei N. Donerson 535499 Date: 2018.05.07 11:01:26 -05'00'

5/8/2018