36C25618R0158-00002001.pdf

564-18-114 REPLACE OR LIGHTS BID-RFI(S)

1. Is it possible to have another site visit to measure the dimensions of the lights?

No.

See attachment “VHSO OR Lights Measurements.” Note: the measurements are an approximation and as stated in SOW… “Contractor is responsible to verify existing and new dimensions, locations, measurements, and quantities.”

2. Measure the current fixtures to verify that the new fixtures will fit into the existing space.

See attachment “VHSO OR Lights Measurements.” Note: the measurements are an approximation and as stated in SOW… “Contractor is responsible to verify existing and new dimensions, locations, measurements, and quantities.”

3. Specification Section 26 55 71 – “Medical and Surgical Lighting Fixtures”: Calls for surgical lights and describes them. The RFP (Page 7 of 79, Paragraph 2 – Describes standard 2’ x 4’ lights in the ceiling. What type of lights are supposed to be installed on this project?

As stated in SOW.... “The SOW includes but is not limited to remove and properly dispose of existing ceiling light fixtures (2’x4’ Troffer) and associated components to include but not limited to conduit, conductors, control switches and fixture whips, and to install new Surgical Suite Luminaires (SSL)(2’x4’) and associated components to include but not limited to conduit, conductors, control switches, and fixture whips.”

As stated in SOW…. “To install new SSLs – 2’ x 4’ luminaires, control switches, fixture whips, flexible conduits, and all associated components to include but is not limited to conduit and conductors. SSL must be Kenall MedMaster M4SEDI24 200L-40K9 white LED series designed and manufactured for surgical room application, one-piece sealed housing, conducted emissions controls as per MIL-STD-461F, standard 0-10V dimming, asymmetric optic diffused DR Acrylic, 90 CRI, white lamp color, 200 Watt LED or equal.”

4. Please provide the Project Sign-In, which was filled out by all Job Walk participants.

Sign-in Sheet attached

5. In the statement of work it states: to install new Surgical Suite Luminaires (SSL)(2’x4’) and associated components to include but not limited to conduit, conductors, control switches, and fixture whips.

Do we need to replace the conduit? This will change the magnitude of this job due to have to cut into the wall to replace the conduit.

Conduit does not need to be replaced as long as it is in good physical condition, meets National Electrical Code requirements, each SSL has a functional layout above ceiling as per manufacture’s installation instruction, and meets VHSO specifications.

As per SOW, fixture whips must be replaced.

6. In the statement of work it states:

Contractor must furnish “As Built” drawings to include but is not limited to electrical, mechanical, and architectural prior to closeout. Drawings must be in electronic form in latest edition of AutoCAD (.dwg) and stored on cd(s).

Will the original mechanical drawings be provided? There is no architectural change the only changes will be to the lighting fixtures with type no change in location do you want just a legend plan change?

VHSO has supplied what drawings could be located. Please see attached drawings 1H8 DUCTWORK 3RD FLR, 1-E_0011, and 1-E_0012. Note: as stated in SOW… “Contractor is responsible to verify existing and new dimensions, locations, measurements, and quantities.”

Since there is no architectural change(s), no legend plan change is needed.

7. Can confirm that the A, B, C, and D are the separate ORs and a quantity of one (1) for each “type” listed in 26 55 71 Medical and Surgical Lighting Fixtures Spec Part 2, Para 2.2 is what’s being requested for the Surgical Lights?

26 55 71 Medical and Surgical Lighting Fixtures Spec Part 2, Para 2.2 is a standard part of the specifications. The SOW states “remove and properly dispose of existing ceiling light fixtures (2’x4’ Troffer)….” and seen on drawing “Bldg1 3rd Floor OR Lights Model2” as seen as the black rectangles.

The main surgical lights located in middle of room will not be replaced.

8. Will the listing of questions from the Site Visit be published on FBO?

All RFI’s are to be sent by email and are addressed in this amendment

9. Will the site visit sign in sheet be posted on FBO?

Sign-in sheet is attached

10. How many meetings are scheduled for the duration of the construction.

One Pre-Construction and One Post-Construction meeting will be held per OR. Totaling a mandatory of eight (8) meetings.

More meetings will be held if the Contractor, Contracting Officer, or COR deem it necessary for the success of the project.

11. Is there or could there be any abatement in the construction areas?

No abatements are needed in construction area.

12. Do you have a updated list of General Contractors bidding the job?

General contractors are listed on sign-in sheet if they attended-Others may register for the project on FBO website and can be found as interested parties

13. Is project sales tax exempt? If the project is sales tax exempt can the government provide a sales tax exemption certificate?

No Fayetteville, AR VA government projects are sales tax exempt. All contractors/subcontractors are required to pay sales tax. The Federal government does not pay for sales tax.

14. Will the VA assign a parking spaces for supervision and subcontractors?

VHSO already has a designated Contractor/Subcontractor parking area.

15. Will there be a space for a dumpster?

Possibly.

Please refer to specification 01 74 19 Construction Waste Management.

16. Will the government accept the use of the industry leading Procore Project Management software as the primary submittal and data tracking tool for this project? The software is compatible with the VA’s networks and is currently in use at many VA locations.

No. Fayetteville, AR VHSO will continue to use current system and processes.

17. Who is the fire alarm servicer that the GC will have to coordinate with for the Fire Alarm Bypass?

Fire Alarm Bypass may not be applicable on this project. The SOW addresses Fire Alarm Bypass and fire watch as a precaution and awareness of VHSO requirements.

18. What will the additional security measures will the government require e.g. fire watch, temporary fire alarms? How many locations or personnel required?

Fire Watch will be required if any Hot Work is being performed. Please refer to SOW and Specifications for requirements.

19. Will that person be expected to be onsite from 4:30PM on Thursday through 12:00PM on Sunday?

A qualified person(s) must be on on-site for fire watch while Hot Work is being performed and during cool-down period in accordance with SOW and VHSO specifications.

A Contractor’s Superintendent must be VHSO approved and must be present at all times when contractor or subcontractors are present and construction is being performed as stated in SOW and Specifications.

20. How does the VA expect the GC to install ducts for the Negative air machines to an exterior window or door? Will duct go up through ceiling?

Contractor must follow ICRA requirements for Infection Control. Contractor must use a negative air machine and filter it through the protective barrier into Corridor C309 located on the outside doors of each OR instead of the exhaust system.

21. Please confirm if the GC will build duct barriers around the perimeter of the Operating rooms right next to the existing walls?

Please refer to Infection Control requirements located in SOW, Specifications, and ICRA.

Alternate proposals to barriers can be submitted in bid proposals.

22. Can the GC use FLEX Conduit?

Only for fixture whips or if needed in existing walls.

23. What is the height from Floor to ceiling and from ceiling to Structural deck on those 4 ORs?

Please refer to SOW.

24. What above the ceiling.

Please see VHSO attached drawings: 1-E_0011, 1-E_0012, and 1H8 DUCTWORK 3RD FLR

25. Height of lights.

Being able to see above ceiling through hatch(es) is limited and no measurements were able to be taken.