GS35F0858N-001.pdf

DEPARTMENT OF VETERANS AFFAIRS

Sole Source Justification (>$250K) Justification and Approval (J&A)

Acquisition Plan Action ID: VA-256-18-AP-6968

Contracting Activity: Department of Veterans Affairs, VISN 16, Michael E. DeBakey Medical Center, Network Contracting Office 16, 2002 Holcombe Blvd, TX 77030.

Nature and/or Description of the Action Being Processed: The Michael E. DeBakey, Houston VAMC has a requirement for upgrading the Vocera Server System (PA) from 150 users to 690 users within the Medical Center. This expansion of the communication system will enable MEDVAMC to improve clinical care by improving communication within multiple specialty care areas.

Description of Supplies/Services Required to Meet the Agency’s Needs:

This will be a firm fixed price award for the upgrading of the PA system within the Medical Center in order to provide better communication to and for our Veterans.

Estimated Dollar: $

List of Requirement for Vocera Expansion

Products (including software, licenses)

Item # Part Number Description/ Qty Software

1 910-01942 Vocera Enterprise License - Voice, 300 User Add-On 1

2 910-01941 Vocera Enterprise License - Voice, 150 User Add-On 1

3 910-01899 Vocera Enterprise Add-on License, 50 Users 1

910-02006 Vocera Messaging, 50 user add-on 2

910-01676 Engage, Enterprise License, Per Bed 540

900-01109 Software License, SIP Telephony, 6 Ports, VTS Trade in Promotion 3

Hardware

4 220-01576 B3000n, Dual-Band, White Badge 550

5 261-01948 B3000n, FIPS 140-2 Device License 550

6 230-01925 B3000 Series Battery, White 1100

Sole Source Justification (>$250K) Justification and Approval (J&A)

7 230-02008 B3000, Charger, 8-Bay, NA 79

8 230-02001 B3000, Charger, Single-Bay, NA 28

9 230-01995 B3000, Double-Breakaway Lanyard, 25- Pack 10

10 230-01985 B3000, Universal Clip, 25-Pack 30

11 230-01881 Vocera Training Kit, 100 User 8

12 225-02553 Engage, 1U Appliance E3-1275 2

13 230-02026 Engage, Digi One SP Serial Converter 2

14 VOCERA-

SERVER Dell PowerEdge Rack Mounted Server 3

Professional Services and Extended Warranty

1 920-01793 B3000, Customer Care Warranty, 2 year extension 550

Clinical Solutions Consultant

Installation, Implementation, PM and Training Services 1018

T&E Travel 1 SUBTOTAL (Products)

Services

Brief Description of Service* Period of Performance

QTY

1 920-01930 Vocera Premier Support, Enterprise License

- Voice, 300 User Add-On 1

2 920-02078 Vocera Premier Support, Messaging, 50 user add-on 2

3 920-00435 Engage, Premier Support, Enterprise License, Per Bed 2

4 920-01111 Vocera Premier Support Services for SIP Telephony, 6-ports 3

5 920-01742 Vocera Premier Support Services for 50- User Enterprise Add-on License 1

6 920-01929 Vocera Premier Support, Enterprise License

- Voice, 150 User Add-On 1

7 240-01405 Vocera Premier Plus Support Services upgrade (Annual) 1

Sole Source Justification (>$250K) Justification and Approval (J&A)

8 920-00437 Engage, Premier Support, 1u Appliance 540

5. Statutory Authority Permitting Other than Full and Open Competition: FAR13.5 Simplified Procedures for Certain Commercial Items: The authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C 1901 and is implemented by restricting competition on this procurement via FAR 13.106-1(b)(2) and FAR 11.105(a)(1).

6. Demonstration that the Contractor’s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): This is a brand name requirement. Communication is key in order to provide for our Veterans. The Vocera PA System is currently in use, and no other brand can be used. Another brand cannot be interfaced with the current unit without causing delays. If we should use another brand other than the existing, it will cause extreme interruption in patient care. An extreme or any interruption in patient care is unacceptable at the Veterans Hospital. This system is used to announce different categories of emergencies in order for the different specialty teams to communicate with each other to provide for our Veterans.

Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: A RFI/sources sought notice was posted on FBO 05/09/2018 with a closing date of 05/24/2018. The intent of the notice was to determine the availability of sources that could provide the exact brand that is compatible with the existing system. A search of VIP was also conducted, which shows that 215 SDVOSB/VOSB who utilized the NAICS code 517519 were identified, however only one SDVOSB/VOSB responded to the notice.

Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: This is a commercial acquisition so price risk is low. Price analysis will be conducted prior to award to determine price reasonableness. CO may compare proposed price to IGCE, historical prices for similar items.

Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: A RFI/sources sought notice was posted on FBO 05/09/2018 with a closing date of 05/24/2018. The intent of the notice was to determine the availability of sources that could provide the exact brand that is compatible with the existing system. A search of VIP was also conducted, which shows that 215 SDVOSB/VOSB who utilized the NAICS code 517 19 were identified, however only one SDVOSB/VOSB responded to the notice. Government Marketing & Procurement, LLC was the vendor who responded in writing that they can fulfill the requirement. This requirement will be awarded to Government Marketing & Procurement, LLC as a sole source, firm fixed price award.

Any Other Facts Supporting the Use of Other than Full and Open Competition: There are no other facts supporting the use of other than full and open competition.

Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Government Marketing & Procurement, LLC.

Sole Source Justification (>$250K) Justification and Approval (J&A)

12. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: Prior to awarding future acquisitions for the same or similar products, additional market research will be conducted to determine if market conditions have changed which would enable the competition of this requirement.

13. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs; and that the supporting data under my cognizance, which are included in this justification, are accurate and complete to the best of my knowledge and belief.

Date

06/04/2018

Sole Source Justification (>$150K) Justification and Approval (J&A)

OFOC SOP Revision 03 Page 5 of 5 Revision 03 Date: 10/27/2014

14. Approvals in accordance with the VHAPM, Volume 6, Chapter VI: OFOC SOP.

a. Contracting Officer's Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Reuben A. Zepeda Date Contracting Officer

b. Concur / Nonconcur

Aaron Villalpando Date NCO16 Director of Contracting

c. Approve / Disapprove

Randy Hays Date Acting Director, SAO Central Region� SAO Central Head of Contracting Activity

Reuben A. Zepeda 194112 Digitally signed by Reuben A. Zepeda 194112 Date: 2018.06.06 10:41:03 -05'00'

ANDREW J RAIBER

292563

Digitally signed by ANDREW J

RAIBER 292563

Date: 2018.06.20 09:16:44 -05'00'

Randy L. Hays 534204

Digitally signed by Randy L.

Hays 534204 Date: 2018.06.22 11:19:28 -07'00'