36C25618Q9633-0002000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 07-12-2018 None Department of Veterans Affairs Veterans Health Administration Network Contracting Office 16 2575 Keystone Crossing Fayetteville

AR

72703 Department of Veterans Affairs Veterans Healthcare System of the Ozarks Network Contracting Office 16 2575 Keystone Crossing Fayetteville

AR

72703 To all Offerors/Bidders

36C25618Q9633 07-11-2018

X X Amendment 0002 Courier Services for Fayetteville AR VHSO to Springfield MO CBOC and Return

Requiremtns is 100% Set-Aside for Service Disable Veteran Owned Small Business (SDVOSB)

Closing date and time are unchanged. Date: 7/27/2018 Time: 2:00PM CST

See Details Below:

CONTINUATION PAGE

See attached document: Infectious_Substances(04_07).

Amendment 0002 This amendment 0002 is issued to provide responses to contractor’s questions.

1. Question: What specifically is the substance of the Return Medical Equipment referenced.

Response: The contractor will only be transporting RMW for Dental Service. No other items shall be transported.

1. Question: Section 1.2 of the solicitation. Do you have a reference for where to go to get this certification and training?

Response: There are sites that provide the training as identified in Section 1.2. It is the contractor’s responsibility to locate training sites.

1. Closing Date and time remain unchanged.

1. Contractors are required to acknowledge all amendments with submittal of offer.

1. NOTE: Contractor’s shall be aware of all documents required for submittal with offer.

Attachments:

A. US Transportation Guide on Transporting Infectious Substances Safely (requirements for training certification can be found on page 45 of the guide.)

B. Revised Performance Work Statement dated 7/12/2018

B.3 PERFORMANCE WORK STATEMENET (PWS)

COURIER SERVICES

Dated 7/12/2018

1. General

1.1 The Department of Veterans Affairs (VA) has a requirement for services of an commercial courier services for the main campus of the Veterans Health Care System of the Ozarks (VHSO) – Fayetteville, AR, to be picked up at SPS and the Community-Based Outpatient Clinic (CBOC) in Springfield, MO. To be picked up at SPS. This is a new service.

1.2 Prior to first delivery, contractor must provide proof to the Contracting Officer Representative (COR) of: Vehicle availability, properly operational vehicle capable of operating and performing daily in accordance with the requirements of daily and weekly performance under the conditions required to insure no issues or lapse in performance. Contractor shall provide adequate spill kits for vehicles, DOT driver training certification for transportation of handling soiled (dirty) RETURN MEDICAL EQUIPMENT. Training requirements shall be in accordance with 49 CFR, Part 172, Subpart H. The training includes a.) General Awareness/Familiarization b.) Safety c.) Function awareness d.) Security Awareness e.) In-depth Security

Contractor shall provide a copy of driver training certification identified above. Drivers are required to certified in the states of operation (AR and MO). Copies of drivers training certificate shall be submitted with offer. No driver shall be allowed to operate without training certification. Contractor shall notify the COR at time any driver change is made and insure training certification is approved by COR prior.

In addition to this requirement, the government (SPS) will provide Annual Competency Training directly to the contractor staff. SPS will maintain a log of those contracted staff that have received the training and the contractor will be required to ensure any new drivers/staff are reported to the COR to facilitate this training prior to commencing duties.

1.3 Courier staff shall be familiar with the laws on transporting Return Medical Equipment. This will require picking up clean medical equipment at Fayetteville Ar. Then transporting it to Springfield, MO. Then getting the dirty instruments and returning them for cleaning at VHSO.

1.4 VHSO staff shall appropriately prepare all items for transport including packaging in double RED BIOHAZARD TOTES VHSO staff must appropriately label all items. The contractor shall maintain items for transport in the same manner that they were given; i.e. room temperature shall remain at room temperature.2016-03-23 directive1116(2) section 14. Transport of RME.

1.5 The contractor shall keep temperature and humidity records when they leave VHSO and get to Springfield. They will record temperature and humidity when they leave Springfield and return to Fayetteville.

1.6 Contractor will transport Clean instruments up to Springfield MO. Then transport the dirty instruments back to Fayetteville. The vehicle should have all surfaces able to wipe with acceptable cleaning agent to VHSO. There will have to be a cleaning log kept for daily cleaning of vehicle will entail. This record will include cleaning of floor of van, cleaning of side walls, cleaning of headliner (ceiling of van), Wiping down of driver and passenger area. The seats must be of a material that can be wiped off daily.

2. Acronyms

2.1 This section lists acronyms that are used in this Statement of Work and other parts of the solicitation.

AOD – Administrative Officer of the Day - VHSO 479-443-4301 x65331 CO – Contractor owned COTR - Contracting Officer Technical Representative DOT – Department of Transportation FDA – U.S. Food & Drug Administration GO – Government owned HIPAA - Health Insurance Portability and Accountability Act OGA – Other Government Agency (Other than VA) OSHA – U.S. Department of Labor, Occupational Safety and Health Administration P&LMS – Pathology & Laboratory Medicine Service VA – Department of Veterans Affairs VHSO – Veterans Healthcare System of the Ozarks VISN – Veterans Integrated Service Network

3. Scope & Requirements

3.1 The scope of courier services includes pickup and delivery of daily items of business between the Springfield CBOC and the main VHSO campus. Items picked up will be clean and dirty medical instruments.

3.2 Courier operations will be conducted each workday between the VHSO mail location, listed below as “VHSO Main” and each pickup/drop off location listed below according to the schedule.

a. The clinics will be open Monday thru Friday, from 8am to 4:30pm excluding federal holidays.

(Note: Holidays observed by Federal Government are New Year’s Day, Martin Luther King’s Birthday, Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving, Christmas and any other day specifically declared by the President of the United States to be a national holiday. It should be noted that if a holiday falls on Saturday, it is observed on Friday. If a holiday falls on Sunday, it is observed on Monday. The outpatient clinics will not be open on these holidays.)

Flexibility regarding sequencing of the VHSO campus pick up stops “a” through “d” is allowable, however all locations “a” through “b” will be checked each day to ensure all items have been picked up timely.

3.3 Pickup and Drop off locations:

a. VHSO Fayetteville to Springfield Mo.

b. Springfield Mo. To Fayetteville Ar.

Addresses:

VHSO 1100 College Ave, Fayetteville AR 72703 Springfield CBOC, 1850 W. Republic, Springfield MO 65810

3.4 Daily courier runs will begin at the VHSO campus, locations “a” through “b” in section 3.3 between the hours of 1:00 pm and 7:30 pm depending on the destination of the courier trip. This Schedule shall be performed without deviation.

3.5 Items may not be retained overnight. If any item cannot be delivered the courier driver will immediately report the circumstances to the AOD for resolution1-479-443-4301. The AOD will get in contact with Chief of SPS and Chief of Logistics. It is against the regulations not to have the dirty instruments cleaned every day.

3.6 Accidents involving any courier vehicle carrying GO property will be immediately reported by the driver to the Chief of Logistics. After 4:30 to the VHSO AOD. The contractor will take steps to protect all GO property until a pick up from an accident site can be arranged.

4. Government-Furnished Property

4.1 Totes for transporting medical instruments will be provided as Government furnished property by the VHSO.

4.2 Temperature and humidity monitors for vehicles that will be used to transport clean/sterile items along with temp/humidity logs to track these parameters throughout transport of items.

5. Contractor-Furnished Equipment

5.1 All equipment and materials required to perform the contract (other than what is specifically listed in section 4, Government-Furnished Property) shall be provided by the contractor. CO equipment shall be maintained by the contractor without additional cost to the Government. CO equipment shall be kept in good operating condition and appearance, in accordance with applicable regulations, standards and normal good practices.

5.2 The contractor will be required to provide spill kits for each vehicle used, and train drivers on proper use of the spill kits to contain spilled blood, specimens, or chemicals.

5.3 Size Average Load. The contractor vehicle shall be capable of carrying a load capable of fitting in a smaller van or equivalent. (Sample load: 6 large totes 2’X 3’X 16” and 2 small totes)

6. Quality Assurance Requirements

7.1 The contractor will provide a delivery ticket for each delivery indicating items picked up, originating location and destination. A copy of the delivery ticket will be left with the point of contact where the pickup occurred.

7.2 The contractor will immediately report to the destination point of contact, and the COR any items that appear to have been compromised during delivery. This includes items packed for temperature sensitivity that may have reached high temperatures, items labeled, or items that opened during transport.

7.3 Items selected for transport to an approved gaining facility from VHSO that require specialized temperature and humidity controls will be transported/stored in a temperature and humidity controlled environment until the appropriate time of transfer has been reached. Contractor will be provided with an appropriate temp/humidity monitor as well as a log to complete and deliver to destination point-of-contact. Upon successful transport and delivery of these items, VHSO staff will perform an inspection to verify that the items were delivered within acceptable physical integrity and appearance parameters, as well as appropriate temperature and humidity constraints. Appropriate annotations will then be made to receiving log.

7.4 In an effort to guarantee that cross-contamination between soiled or dirty items and clean/sterile items does not occur at any point, vehicles will not be used to transport clean/sterile items with any possible contaminants. Additionally, terminal cleaning of vehicles will be conducted on vehicles that transport sterile items every 24 hours and/or in the occurrence that a previously designated dirty vehicle is to be utilized for sterile transportation. Terminal cleaning consists of disinfecting all surface areas with a medical grade cleaning agent that comes into direct and/or indirect contact with sterile reusable medical equipment. A cleaning log denoting the frequency and surface areas that are cleaned must be maintained and available upon request.

7.5 The contractor will haul the entire load daily. They will be responsible for any vehicle break downs or disruptions to the service. To not interrupt service to our veterans. The contractor will have a backup plan for break downs or problems with their drivers. They will also have back up drivers available if needed.

7.6 Contractor shall provide liability insurance (at replacement value) or identical physical replacement of any VHSO owned equipment.

7.7 Contractor at any time when hauling sterile and dirty products, must keep them separated during transport.

8. NON PREFORMANCE. The Contractor shall preform unless deemed by the COR as service cannot be performed due to inclement weather (ice, snow, etc.). The Contractor is required to contact the COR for COR’s determination/approval in these cases prior to nonperformance. Invoices for these nonperformance days shall be reduced by the rate of daily services identified in the Price Schedule.

9. Supplemental Insurance Requirements In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

The contractor shall provide a copy of the liability insurance coverage to Contracting Officer within (5) days of notice of award.