36C25618Q9616-001.docx

STATEMENT OF OBJECTIVES

Crash Cart Fleet Replacement – Request for Quotation (RFQ)

Michael E DeBakey VA Medical Center, 2002 Holcombe Blvd. Houston, TX 77030

PURPOSE

The Michael E DeBakey VA Medical Center (MEDVAMC) department of Pharmacy Service is requesting quotation for replacement crash carts for use in all care lines.

Examples of evidence may include photographs, videos, brochures, published technical specifications, and spreadsheets. Other forms of data may be submitted. Lack of evidence may result in a technically unacceptable rating.

OBJECTIVES

MEDVAMC seeks to replace approximately 100 crash carts across the medical center. Each offering will be evaluated for its technical merits by a team consisting of representatives from Logistics, Pharmacy, Nursing, and Biomedical Engineering. See System Requirements for materials that will be stored in each drawer.

EVALUATION FACTORS

1. Conformance of proposal to specifications

1. Trade off factor #1. Overall weight. Lower weight is of greater value than higher weight. Based on price, the Government may choose to select steel or aluminum construction.

1. Price

SYSTEM REQUIREMENTS

· Approximate dimensions 29″W x 24.5″D x 42″H. Width tolerance +2” /- 1”, Depth + 2”/- 1”. Height +2”/-1”

· Body of Cart should be single color of RED to signify its purpose. This includes all vertical faces and drawer fronts. Corner rails and top may be of a different color.

· Construction Materials: Cart shall be of sturdy metal based construction. Acceptable materials include Steel and Aluminum.

· Exposed surfaces must be treated to prevent rust or other oxidation from normal usage and repetitive cleaning.

· NO slide out work surfaces are requested.

· Drawer layout: 5 drawers

· Drawer names must be at least 1” tall and replaceable in case changes are made in the future. Black ink on white background preferred.

· Drawers must extend fully to allow access to entire drawer and have safety mechanism to prevent accidental drawer removal while opening.

· Drawer rails must be able to support a minimum of 25lbs per drawer without flexing.

· Dual-locking system (Drawers 1 and 2 will be on one-lock, and Drawers 3-5 will be on second lock)

· Lockable Castor wheels of no less than 4-inch diameter. All wheels must allow 360-degree steering.

· 4-sided rubberized bumper to protect cart and facility walls.

· Accessories for crash cart (All directions relative to facing the side with the drawers towards user)

· Top of crash cart: plastic tray top (exchangeable)

· Corner rails shall be channeled to allow for flexible accessory placement

· Back Right Corner: Defib stand (compatible with Zoll R-series Plus Defibrillator). Stand must be able to swivel 360 degrees.

· Right Side Front Corner: O2 tank bracket capable of securing a e-cylinder size tank with Oxytote holder/regulator

· Back Left Corner: IV pole (2-pole)

· Back Side Lower Left: NFPA99 compliant Health grade power strip with minimum 6 outlets, 12A/125VAC, minimum 7ft cord. Cord management bracket should be located near strip for storage of cord while in transport.

· Left Side: Handles for pushing cart.

· Left side near top: Folder slot or binder holder for at least one standard 1” three binder

· Left side, near bottom: Accessory plate to allow for mounting of adapter bracket for L190-GR suction pump (bracket P/N L200-010).Brackets will be furnished by the Government for installation either onsite during delivery or at factory. http://www.alliedhpi.com/docs/90-00-0005-LSP-Advantage-Emergency-Portable-Suction-Unit-May2017.pdf

· Back: Backboard holder (on back) with backboard

Technical Response must include evidence of meeting each of the above criteria above and beyond self-certification.

DELIVERY

All work (delivery and installation) will be coordinated with the Pharmacy COR. The VA and the contractor will jointly work on delivery and installation schedule prior to delivery. Contractor shall deliver all equipment to the Michael E DeBakey VA Medical Center no later than 90 days after receiving the order. The contractor shall submit a delivery schedule in writing to the COR for approval up to 30 days prior to the start of delivery.

MEDVAMC is a fully operational hospital. The Contractor shall schedule their work around VA operations and specifically for the convenience of the hospital.

The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor’s performance. Working space and space available shall be as determined by the COR.

CONTRACTOR’S RESPONSIBILITY IN CONNECTION WITH PROJECT

The price quoted in CLIN 0001 shall include warranty and user training.

No more than 30 days prior to delivery logistics will need all incoming cart serial numbers, Individual cost per unit, model number, & manufacturer name to allow for creation of asset tags. This must be provided electronically via an Excel spreadsheet.

All carts shall be assembled and will be setup, if necessary, by the contractor in designated area prior to being transported to the unit for delivery. Suction pump brackets may be installed at the factory or on location by the contractor.

MEDVAMC Biomedical Engineering will install suction pump on the cart and will test the carts and accessories prior to deployment.

MEDVAMC will provide a multidisciplinary team consisting of at least Pharmacy and Logistics to coordinate the delivery and exchange of all current carts and their contents. Vendor must provide personnel for assistance of delivery of carts.

Once installation is started, it shall be between the hours of 8am to 4:30pm coinciding with the day shift working hours at the hospital. Compliance with this requirement shall be manifest by the continuous presence of the engineers or technicians on the job site during the daily working period. Installation shall be continuous, without interruption, until all installation and testing work has been completed. The contractor shall provide the physical movement of the equipment from the storage point at final destination, to the area of installation, and the uncrating of the equipment.

Rigging and special handling costs, if required, to move the equipment from dock area to the installation site within the consignee's premises, shall be borne by the equipment contractor.

TRAINING (Device familiarization) Contractor shall provide On-site demonstration of crash cart use.

Pharmacy Service Training:

USER AND SERVICE MANUALS

The contractor shall provide, at no charge, (2) complete and unabridged sets of operator manuals, service manuals, electronic schematics, troubleshooting guides and parts lists for each piece of equipment purchased to each medical center. These manuals will include all components and subassemblies, including those not manufactured by the vendor. These manuals and documentation shall be identical to the ones supplied to the manufacturer’s service representatives and shall contain the diagnostic codes, commands, and passwords utilized in maintenance, repair and calibration of the equipment. The contractor shall disclose at the time of quoting of this equipment any post warranty charges such as remote service or application access charges, telephone technical or application support charges, or any fees associated with supporting this equipment including the hourly rate for onsite maintenance service, and the cost and description of the various maintenance coverage products.

SERVICE BULLETINS

Two (2) copies of each service bulletin affecting safety or maintenance of equipment furnished under this contract will be forwarded to the receiving activity for a period of ten (10) years after date of delivery.

PAYMENT

Invoice must include the following information: Contract No., Purchase Order No., and itemized listing of all equipment installed by unit. Invoices can be issued per unit after full-functionality of system has been achieved and proven.

IDENTIFICATION, PARKING, SMOKING, AND VA REGULATIONS

The Contractor's FSEs shall wear visible identification at all times while on the premises of the VAMC. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police. The VAMC will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings at the VAMC and only permitted in designated smoking shelters on the VA campus. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

The Contractor shall be required to report to Pharmacy to log in. This check in is mandatory. When the service is completed, the FSE shall document services rendered on a legible ESR(s). The FSE shall be required to log out with Pharmacy and submit the ESR(s) to the COR. ALL ESRs shall be submitted to the equipment user for an "acceptance signature" and to the COR for an "authorization signature". If the COR is unavailable, a signed, authorized copy of the ESR will be sent to the Contractor after the work can be reviewed (if requested or noted on the ESR).

B.4 PRICE/COST SCHEDULE

ITEM INFORMATION

See Statement of Work for specific information Price shall include delivery, setup, old cart removal, training and warranty

10 Back boards 10 Replacement tops 5 defib trays 5 IV poles 5 accessory brackets of each kind

B.5 DELIVERY SCHEDULE

Michael E. DeBakey VA Medical Center 2002 Holcombe BLVD BLDG 100 Houston, TX 77030 4298

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