-14186.pdf

VHAPM Part 819.7007/7008 Sole Source Awards to a Verified Service-Disabled Veteran-owned Small Business/Veteran-owned Small Business

Attachment 1: Request for SDVOSB/VOSB Sole Source Justification Format >SAT

VHAPM Part 819.7007/7008 Page 1 of 3 Original Date: 08/30/2017 Revision 01 Eff Date: 04/23/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID:__ 564-18-3-582-0019___________________

1. Contracting Activity: Department of Veterans Affairs, VISN 16, Veterans Healthcare System of the

Ozarks, Fayetteville, Arkansas. PO number is 564-18-3-582-0019.

2. Nature and/or Description of the Action Being Processed: This is a request to sole source to a SDVOSB a P25 compliant, digital trunked emergency radio system that must function with the current P25 compliant digital trunked system employed by the VHSO police at the main campus of the VHSO and the new digital P25 system that will be deployed at the Springfield, MO Community Based Outpatient Clinic. This requirement shall be executed as a sole source to VTS Group, LLC under the authorities cited in Para. 4 of this document. This will be awarded as a new, firm fixed price contract.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The Veterans Healthcare

System of the Ozarks requires P25 compliant radios, control stations, licenses, system keys, and associated equipment to allow the use of digital trunking for the VHSO police P25 radio system. The radios, consoles, base stations, licenses, keys, etc are required for the engineering service, environmental service, safety, and emergency response to have communications on the already installed digital trunk system. Estimated Price is $360,000.00.

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S.

Code § 8127, as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7007 or 819.7008 up to $5,000,000. Check the specific VAAR clause used below:

( X ) 819.7007 Sole source awards to a verified service-disabled veteran-owned small business;

or ( ) 819.7008 Sole source awards to a verified veteran-owned small business

5. Demonstration that the Contractor’s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): VTS Group, LLC was awarded the main campus P25 digital trunked radio contract FAV Contract # VA256-17-C-0227, and the Springfield CBOC contract # 36C25618P1672. This requirement bridges the existing system located at the VHSO Fayetteville main campus and the Springfield CBOC and is a required piece to ensure capabilities connect and work. VTS Group, LLC has intimate knowledge of the current radio system. Award to another contractor would nullify the service contract with VTS Group on the current radio system and configuration of the existing would require modification.

VHAPM Part 819.7007/7008 Page 2 of 3

Revision 01 Eff Date: 04/23/2018

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: A Sources Sought – Sole Source Intent Notice was posted to FBO to publicize our intent and test our assumptions. No responses were received.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: Historical prices on previously awarded contracts for similar items or services to this vendor and an the VTS quote for the current procurement show fair and reasonable pricing.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market research was conducted. It was determined that the incumbent would be the best source for the current procurement. A Sources Sought – Sole Source Intent Notice was posted to FBO to publicize our intent and test our assumptions. No responses were received.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: COs must provide an explanation for selection of the contractor, which will allow the approving official to make a reasonable determination regarding whether a non-competitive procurement is appropriate. The Console (BASE RADIO) components are part of a bigger and additional project that is already sole sourced VTS Group, LLC.. These components being part of this system would make it impossible for anyone else to provide. The consoles have to be configured and put into the system in such away that they will operate on the bigger system as a whole. If another vendor was awarded the contract and modified the current system in any way, including the new system being deployed in Springfield, the warranty for both the Fayetteville and Springfield radio system would be voided.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: A Sources Sought – Sole Source Intent Notice was posted to FBO to publicize our intent and test our assumptions. No responses were received.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: Efforts to overcome and remove any barriers of competition shall be addressed upon the next opportunity for VISN 16 Medical Centers to procure a COMPLETE digital trunked radio system.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona

Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

VHAPM Part 819.7007/7008 Page 3 of 3

Revision 01 Eff Date: 04/23/2018

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

_____________________________ _7/5/2018________________ PAUL FILHIOL Date Contracting Officer NCO 16 Div II Supply Team C

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

ARLENE BLADE Date Branch Chief NCO 16 Division II Supply Team C https://vaww.pclo.infoshare.va.gov/PMWeb/VHAPM_Part_806.3.aspx