36C25618Q0562-001.docx

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1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

598-18-2-784-0060 36C25618Q0562 04-27 -2018

HECTOR LOPEZ

05-25-2018

11:00 AM CST

Department of Veterans Affairs Veterans Health Administration Network Contracting Office 16 1500 E Woodrow Wilson Dr.

Jackson MS 39216 X X 339113 750 Employees X N/A X Department of Veterans Affairs Central Arkansas VA Healthcare System 4300 W 7th St.

Little Rock AR 72205 Department of Veterans Affairs Veterans Health Administration Network Contracting Office 16 1500 E Woodrow Wilson Dr.

Jackson MS 39216

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-8972 See CONTINUATION Page This solicitation is for Drug Accountability & Inventory Management Solution System in acordance with Statement of Need, with delivery, installation and debris removal to be performed at Central Arkansas VA Healthcare System, Little Rock, AR 72205.

This Solicitation is SDVOSB Set-Aside and interested vendors must be SDVOSB verified in VIP VetBiz website prior to submitting a quote and meet the advertised NAICS code Size Standard.

The solicitation is Open Market under FAR parts 12 & 13.

See CONTINUATION Page X X Clay K. Jones Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256 Hector M. Lopez, Contract Specialist Department of Veterans Affairs Veterans Health Administration Network Contracting Office 16 1500 E Woodrow Wilson Dr.

Jackson MS 39216

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-8972

B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes VAAR 852.219-10 Notice of Service-Disabled Veteran-Owned Small Business Concerns. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

B.3 STATEMENT OF NEED

Title of Project: Little Rock Drug Accountability and Inventory Management Solution

Definitions and Abbreviations:

Central Arkansas Veterans Healthcare System-CAVHS John L McClellan Memorial Hospital-JLM Customer- CAVHS Pharmacy Service Contracting Officer - CO Contracting Officer Representative - POC Current VA Hospitals Patient Records Software - VISTA Authority: CAVHS Pharmacy Service (119/LR) at JLM

Purpose: CAVHS is seeking to procure a VISTA compatible inventory control/drug accountability solution which integrates with a medication carousel for stock medication storage. The solution should allow the customer to complete pharmacy inventory at all times. It should integrate with a medication unit dose packager, a carousel, and other hardware devices. It should enable barcode driven pharmacist checks for patient safety and recordkeeping. It should also provide high-alert medication warnings and medication management.

Background: The customer currently uses the VISTA drug accountability package and open shelving in pharmacy stock room to store, control, and account for all medication within the pharmacy. The need has arisen for better inventory control and drug accountability within the stock medication storage area, as well as all satellite medication storage areas through the pharmacy area.

Methodology:

Delivery- All deliverables shall be delivered within 17 weeks after award. All items are to be shipped and delivered to John L McClellan VAMC at 4300 West 7th Street in Little Rock, AR 72205.

Installation- Vendor shall provide qualified technicians to install all deliverables identified in the chart below. Vendor shall work with the Pharmacy Project Manager or COR to enter a mutually agreeable project implementation plan to ensure proper scheduling, installation, and implementation of deliverables. The Vendor shall contact the COR within 4 weeks of the start of anticipated install date to establish the project implementation plan. The COR will coordinate with local staff to facilitate installation and implementation of the deliverables. Vendor shall provide enough technicians on-site to ensure that implementation is quick and seamless to not interrupt patient care. Vendor shall provide technicians with all necessary tools, equipment, and any personal protective equipment to perform the install safely, effectively, and timely. Vendor should not allow installation impact patient care. Vendor must make every reasonable effort to complete the installation of listed items in a timely manner in accordance with the project implementation plan. Vendor shall perform installation during normal business hours (Monday through Friday between the hours of 8 AM and 4:30 PM, excluding Federal holidays. Installation performed outside these hours must be done only if no other option is available or if patient care will be greatly affected when performed during regular hours, with the authorization of the COR. Changes to installation times may only be made with the approval of the COR.

Customer responsibilities- Customer will be solely responsible for procuring through the CO, and maintaining all equipment, telephone lines, communications interfaces, customer operating systems or support software and other hardware necessary to operate the deliverables after installation, as to be more fully described in the project implementation plan. All such Customer-provided equipment and software will meet the Vendor’s specifications to facilitate the operation of deliverables.

Acceptance- When each deliverable is successfully installed and is, in all material respects, up and running in accordance with its functional specifications, the Customer agrees to promptly sign an acknowledgement form confirming the foregoing. To facilitate Customer’s signature on an acknowledgement form, the Vendor will conduct a demonstration showing that the deliverables functionality as set forth in the previous sentence. After the demonstration, the Customer will within 10 days’ sign and return to the Vendor the acknowledgement form, or provide the CO with written notice detailing the material nonconformities between the deliverables and the applicable functional specifications.

Disposition- Vendor shall not retain hard drives or other storage devices. These items will be retained by the facility for sanitization/destruction per local information security protocols.

Training- Vendor will need to provide additional training as this is a new system.

Support services- The contractor shall furnish labor, parts, supplies and equipment necessary to provide scheduled and unscheduled maintenance, and periodic preventive maintenance inspections for a one year period after acceptance of the equipment properly installed. Services shall be performed in accordance with terms, conditions, and specifications contained below:

Support includes:

Support will be provided 24 hours a day, 7 days a week, and 365 days a year.

Vendor will provide technical assistance with respect to the Equipment and Software by telephone. Vendor may, in its sole discretion, provide support by remote access through dial-ins or high-speed access to all the equipment on which the Software is operating and/or on-site at the applicable Installation Site.

Customer will be responsible to first determine whether the Equipment requires any maintenance services. Vendor will, as soon as practicable after Customer’s service call in this respect, perform any repair or replacement it determines, in its sole discretion, is necessary or useful to restore the Equipment to good operating condition. All parts furnished about repairs and maintenance will become components of the Equipment.

Support calls will be responded to by Vendor by phone within four (4) hours; if the support call is determined to be mission-critical, Vendor will escalate and/or address within 24 hours (including, if appropriate, by providing on-site support within 24 hours).

Any bug fixes, patches, minor enhancements and minor updates and modifications to the Software for which Vendor does not typically charge a fee, on an as available basis are included in the support agreement On-site preventive maintenance visits for each item of Equipment every six (6) months.

Support Fees. Support Fees shall be included in the equipment final price.

Support Term. Support is provided for twelve (12) month terms.

Customer Responsibilities. Vendor’s provision of support services is subject to the following additional terms and conditions:

Customer will maintain the Equipment in accordance with the written maintenance instructions provided to Customer by Vendor from time to time, to keep the Equipment in good working condition (normal wear and tear excepted). Customer will use the Equipment and Software in compliance with the written guidelines of Vendor and/or its suppliers, as may be provided to Customer from time to time hereunder.

Customer will appoint at least two individuals per Installation Site who have been trained by Vendor in the operation of the Equipment and Software to serve as primary contacts between Customer and Vendor regarding any interaction they may have about any service call (“Customer Representatives”). Customer must have a Customer Representative available for all pharmacy shifts.

Customer will provide Vendor and its subcontractors with all assistance reasonably requested by Vendor for purposes of providing support, including without limitation, adequate access to the applicable Installation Site, Equipment and Software during or after Customer’s business hours and the ability to have high speed remote access to the all the equipment on which the Software is operating always. On-site visits required because of Customer’s lack of high speed remote access will be charged to Customer.

Customer will document and promptly report to Vendor all detected errors or malfunctions of the Equipment or Software with sufficient detail to enable Vendor to reproduce or recreate the nonconformance. Customer will take all necessary or recommended actions to correct or address such errors or malfunctions within a reasonable time after such actions have been communicated to Customer by Vendor.

Customer will be solely responsible for (i) providing appropriate supervision and management of the use of the Equipment and Software by its personnel and agents and (ii) the implementation of any backup facilities and/or plans for all computer programs and data in the event of errors or malfunction of the Software or Equipment. Support for Browser and Internet connections are Customer’s responsibility.

Vendor will provide Service Bulletins which may contain procedures to solve common problems, Customer agrees to comply with applicable items provide in Service Bulletins.

Support Limitations. It is understandable that Vendor will be under no obligation to provide any Support hereunder due to errors, malfunctions or defects arising from: (i) abuse, neglect or misuse; (ii) use of unauthorized parts or failure to maintain the Equipment in accordance with Vendor’s written instructions (including without limitation, any relevant user’s manuals and documentation and Support Bulletins); (iii) installation, configuration, relocation or re-installation of the Equipment or Software by anyone other than Vendor; (iv) unauthorized modifications, enhancements or additions made by anyone other than Vendor, (v) causes other than ordinary use under normal conditions, including without limitation, accident, fire or water damage, neglect, air conditioning failure or humidity control failure; (vi) failure by Customer to put in place and maintain the Site Requirements; (vii) use of the Equipment or Software with any equipment, accessories, components, consumables or software not provided by Vendor hereunder specifically for use therewith (unless previously approved in writing by Vendor); (viii) failure of Customer to install and use updates of the software provided by Vendor; (ix) user created reports; or, (x) use of a canister for any medication other than the manufacturer-specific medication for which the canister was built. Any services provided by Vendor with respect to any of the foregoing exclusions or for any other cause that is not attributable to Vendor will be billed to Customer at Vendor’s then current rates for such services. Support services are not provided for barcode scanners and UPS’s Warranty- If the media on which any licensed software is embodied contains material defects, the Vendor will replace such media. This will be the Vendor’s sole and exclusive obligation with respect to such warranty for the licensed software. Warranty provision begins 30 days after the date of Customer acceptance for at least one year period.

Payment-The Vendor is required to submit invoices via the Electronic Invoice Presentation and Payment System. The CO and the Customer will accept only a firm fixed price which is to be negotiated and agreed upon prior to acceptance of the contract by the CO.

TASKS AND ASSOCIATED DELIVERABLES

The Drug Accountability and Inventory Management Solution System must be equal or better to the salient characteristics listed in this section, and should include at least all the part listed, unless they are not applicable to the proposed system. In accordance with VAAR 852.211-73, brand names are mentioned for information/description purposes only and are not restrictive:

Description of Deliverables:

(Initial) or equal

Salient Characteristics: Automated Medication Dispensing and Inventory Control System Automated medication storage carousel Essential/significant physical, functional, or performance characteristics.

Compatibility:

The device must use software which is compatible with the Win OS 2012 R2 and Window 7 and support McAfee Anti-virus software. It must use a MSSQL 2014 based database.

The device must be able to access the database using web browser IE 11 and IIS for Web Services The device must use the National Medical Device Update Server for OS patches and provide routine OS and security system patches as they become available without prior vendor approval The device must be set up to have autorun for portable media disabled.

The device must allow VA to install host based security components such as firewall, host intrusion prevention systems, antimalware software, and/or, any other security software required to operate on the VA production network. If this is not an option, the exclusion list must be able to be provided for antivirus software The device must support the following information security features:

an administrator account which is required to operate the device individual user authentication auto logoff and/or session lock Password aging Strong user password Active Directory for user authentication Encryption module with FIPS 140-2 certification The device must allow storage of data elements such as:

Patients names Dates Room numbers Patient account numbers or medical record numbers

DOB

Medication Name

NDC

Medication Strength Medication Dosage Medication Dosage form Quantity The device must be set up to store back-up data on a hard drive which can be set-up to back-up if needed The device must be compatible with VISTA to allow Vista Batch files to be dropped for patient dispense fills.

The device must be configured to allow remote connectivity so device issues can be fixed remotely Dimensions:

The device must be easy-to-use, accurate, and designed in a VERTICAL design to ensure maximum storage in a compact footprint.

The device must not exceed 10 ft. in height The device must fit within a 60 sq. ft. footprint The device must include counter top space (preferably stainless steel) of at least 18 inches to allow for workspace by technical staff The device needs to have at least 28 shelves.

Shelves must be able to storage bins of different sizes. Each bin must be capable of being subdivided using compatible dividers.

Preferred bins sizes (approximate sizes based on current needs):

small (24”x5”x4”) large (24”x10”x4”) The device must be able to fit approximately 1900 different NDC items Weight: The device must be no more than 10,000 lbs. when unladen Industry Standard: The device must be computer based and compatible with at least Win OS 2012 R2 and Window 7.

Other characteristics:

The device must be UL listed and electrically powered by standard 110 voltage. It must contain a driveshaft which can be cranked by hand or without the use of AC power. The work surface should be at least 40” high to allow for working while standing. The device must be able to hold approximately 400 lbs. per shelf. Door to device must be lockable for increased security. Must be comparable in function and purpose to the Swisslog AutoCarousel model CC14S-24 Purpose – the device must be a medication storage device which provides heavy-duty, digitally secure, automated storage for all of your medications. It will be used to:

track, store, and check NDC numbers add, change, or remove drugs identify high alert medications view and update lot numbers and expiration dates add new storage devices such as static shelving and refrigerators separate returns and restock processes create a template of medication trays for crash carts and anesthesia carts, etc.

report expiring medications create on-demand pick without an electronic order create reports that provide a consolidate view of inventory across facilities provide pharmacist check reports

Automated unit dose medication packager Essential/significant physical, functional, or performance characteristics.

Compatibility:

The device must use software which is compatible with the Win OS 2012 R2 and Window 7 and support McAfee Anti-virus software. It must use a MSSQL 2014 based database.

The device must be able to access the database using web browser IE 11 and IIS for Web Services The device must use the National Medical Device Update Server for OS patches and provide routine OS and security system patches as they become available without prior vendor approval The device must be set up to have autorun for portable media disabled.

The device must allow VA to install host based security components such as firewall, host intrusion prevention systems, antimalware software, and/or, any other security software required to operate on the VA production network. If this is not an option, the exclusion list must be able to be provided for antivirus software The device must support the following information security features:

an administrator account which is required to operate the device individual user authentication auto logoff and/or session lock Password aging Strong user password Active Directory for user authentication Encryption module with FIPS 140-2 certification The device must allow storage of data elements such as:

Patients names Dates Room numbers Patient account numbers or medical record numbers

DOB

Medication Name

NDC

Medication Strength Medication Dosage Medication Dosage form Quantity The device must be set up to store back-up data on a hard drive which can be set-up to back-up if needed The device must be compatible with VISTA to allow Vista Batch files to be dropped for patient dispense fills.

The device must be configured to allow remote connectivity so device issues can be fixed remotely The device must interface in a way that allows unit dose packages to be packaged per patient per a “pick list” generated by VISTA.

Dimensions:

Footprint: Should not exceed 18 square feet Height: Should not exceed 8 feet Weight: Should not exceed 1000 lbs.

Industry Standard – The device must be computer based and compatible with at least Win OS 2012 R2 and Window 7 Other characteristics:

-The device must be able to package at least 60 packages per minute -The device must have at least 240 canisters for unit dose packaging -The device must also have a counting try for medications which cannot be placed in canisters. The tray must have at least 50 slots -The device must have a spare lower unit readily available if the primary lower unit ceases to function -The device must be comparable in function and purpose to the Swisslog AutoPack Model 244DO Purpose – the automated unit dose packager is needed for automated packaging of oral solid medications in unit dose packages.

Automated medication refrigerator Essential/significant physical, functional, or performance characteristics.

Compatibility: The device must be compatible with a computer workstation used to track inventory within the device.

Dimensions: Must be have at least 90 L of medication storage space Weight: must not exceed 600 lbs.

Capacity:

Number of Shelves: at least 7 shelves Must have containers or “totes” for storage of small items Must be able to store anywhere between 21 to 140 totes Total Capacity of device by volume: at least 90 liters Industry Standard – n/a Other characteristics:

The device must generate a uniform internal temperature: 2° to 10° A computer workstation must be provided with the device Workstation Operating System: must be at least Window 7 The device must use a NEMA 5-15R Hospital Grade cord The device must be lockable Purpose – the device will be used to store refrigerated medications and use barcode technology for tracking inventory. The device must be comparable in function and purpose to the Swisslog AutoCool+H refrigerator.

Automated medication dispensing workstations:

Essential/significant physical, functional, or performance characteristics.

Compatibility: The workstation must have at least Windows 7 Professional 32 bit. The device must be comparable in function and purpose to the Swisslog AutoPharm Workstation.

Processor: The workstation must have at least Intel Core i5, 2.5GHz Memory: The workstation must have at least 4 GB of memory Utilities: All utilities necessary to perform accurate drug accountability and automated dispensing should be loaded on the workstation. Software must interface with VA drug distributor (McKesson) software package to ensure seamless flow of information from receipt to dispense, to return.

Purpose – the automated dispensing system workstation should track, store, and check NDC numbers in the medication carousel, refrigerator, and unit dose packager; add, change, or remove drugs; identify high alert medications; view and update lot numbers and expiration dates; add new storage devices such as static shelving and refrigerators; separate returns and restock processes; create a template of medication trays for crash carts and anesthesia carts; report expiring medications; create on-demand pick without an electronic order; create reports that provide a consolidate view of inventory across facilities; and provide pharmacist check reports

Automated medication dispensing system server:

Essential/significant physical, functional, or performance characteristics.

The device must use software which is compatible with the Win OS 2012 R2 and Window 7 and support McAfee Anti-virus software. It must use a MSSQL 2014 based database.

The device must be able to access the database using web browser IE 11 and IIS for Web Services The device must use the National Medical Device Update Server for OS patches and provide routine OS and security system patches as they become available without prior vendor approval The device must be set up to have autorun for portable media disabled.

The device must allow VA to install host based security components such as firewall, host intrusion prevention systems, antimalware software, and/or, any other security software required to operate on the VA production network. If this is not an option, the exclusion list must be able to be provided for antivirus software The device must support the following information security features:

an administrator account which is required to operate the device individual user authentication auto logoff and/or session lock Password aging Strong user password Active Directory for user authentication Encryption module with FIPS 140-2 certification The device must allow storage of data elements such as:

Patients names Dates Room numbers Patient account numbers or medical record numbers

DOB

Medication Name

NDC

Medication Strength Medication Dosage Medication Dosage form Quantity The device must be set up to store back-up data on a hard drive which can be set-up to back-up if needed The device must be compatible with VISTA to allow Vista Batch files to be dropped for patient dispense fills.

The device must be configured to allow remote connectivity so device issues can be fixed remotely The device must interface and communicate with the carousel, refrigerator, and unit dose packager.

Compatibility: Windows server 2012 Processor: Intel 6-core Xeon processor Memory: at least 16GB Hard drive: at least Two (2) 300 Gb hot-swap SATA Optical Drive: Must have a CD/DVD-RW Combo drive Utilities: Must have automation and drug accountability software pre-installed along with printer drivers. The device must be comparable in function and purpose to a Swisslog AutoPharm Server.

Purpose – the device will be used to track, store, and check NDC numbers; add, change, or remove drugs; identify high alert medications; view and update lot numbers and expiration dates; add new storage devices such as static shelving and refrigerators; separate returns and restock processes; create a template of medication trays for crash carts and anesthesia carts; report expiring medications; create on-demand pick without an electronic order; create reports that provide a consolidate view of inventory across facilities; provide pharmacist check reports -End of Salient Characteristics-

C. OTHER PERTAINING INFORMATION:

REPORTING REQUIREMENTS: The CO is the only individual authorized to approve changes or modify any of the requirements under the contract to be awarded. The awarded vendor shall communicate with the COR on all matters pertaining to the work being performed. The foregoing is not to be construed as authorization to interpret or furnish advice and information to the awarded vendor relative to the financial or legal aspects of the contract. Enforcement of these segments is vested in and is the responsibility of the CO. Only the CO is authorized to make commitments or issue changes affecting price, quantity or performance of this contract. In the event the awarded vendor effects any such change at the direction of any person other than the CO, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in cost incurred thus thereof.

CONFIDENTIALITY AND NONDISCLOSURE: The Vendor understands and agrees that confidential information (patients, employee, or facility) must be secured and protected always. The Vendor and its personnel shall be held liable in the event a breach of confidentiality occurs because of the Vendor or its employees.

CONTRACTOR PERSONNEL SECURITY REQUIREMENTS: The C&A requirements do not apply, and that a Security Accreditation Package is not required.

INFORMATION SYSTEMS OFFICER, INFORMATION PROTECTION: The contractor will have access to VA Desktop computers or will have access to online resources belonging to the government while conducting services.

PRIVACY OFFICER: The contractor will have access to Patient Health Information (PHI) or they will have the capability of accessing patient information during the services provided to the VA.

RECORDS MANAGER: There will be federal records created, maintained, used, or disposed of with this contract; regardless of format or mode of transmission.

IDENTIFICATION, PARKING, SMOKING AND VA REGULATIONS:

The Contractor's employees shall wear visible identification at all times while on the premises of the VAHCS. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VAHCS will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any building at the VAHCS and only permitted in designated smoking shelters on the VA campus, which are properly identified. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

The Contractor shall be required to report to the COR to start working daily. This check in is mandatory. When the service is completed, the COR shall document services rendered. If the POC is unavailable, the Contractor must contract the CO immediately to find an alternate COR for that day.

PROTECTION OF EXISTING STRUCTURES, EQUIPMENT AND UTILITIES:

The Contractor shall preserve and protect all structures and equipment on or adjacent to the work site. The contractor shall replace at his own expense damage to such items to the satisfaction of the CO.

Contractor shall take all measures and provide all materials necessary for protecting and preserving existing equipment and property in affected areas of installation against dust, debris and physical damage, so that equipment and affected areas to be used in Medical Center operations will not be hindered. Contractor shall permit access to VA personnel through installation areas as required for maintenance and normal Medical Center operations.

MATERIAL SAFETY DATA SHEET (MSDS):

Contractor shall provide three (3) copies of each Material Safety Data Sheet for every product, chemical, etc. used on this project. MSDS sheets shall be provided for any material on the same day those materials arrive on VA property. At no time, shall the contractor have, or permit subcontractors to have, materials on station without MSDS sheets. All instructions for use shall be followed. Products will not be used until MSDS's are submitted to the COR.

-End of Statement of Need-

B.4 PRICE/COST SCHEDULE

ITEM INFORMATION

GRAND TOTAL

36C25618Q0562

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SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

C.2 VAAR 852.211-70 SERVICE DATA MANUALS, MECHANICAL EQUIPMENT (JAN 2008)

The contractor agrees to furnish two hard copies of a manual, handbook or brochure containing operating, installation, and maintenance instructions (including pictures or illustrations, schematics, and complete repair/test guides as necessary). Where applicable, it will include electrical data and connection diagrams for all utilities. The instructions shall also contain a complete list of all replaceable parts showing part number, name, and quantity required.

(End of Clause)

C.3 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: per occurrences.

(c) Automobile liability: per person; per occurrence and property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.4 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008)

The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor.

(End of Clause)

C.5 VAAR 852.211-73 BRAND NAME OR EQUAL (JAN 2008)

(Note: as used in this clause, the term "brand name" includes identification of products by make and model.)

(a) If items called for by this RFQ have been identified in the schedule by a "brand name or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics of products that will be satisfactory. Quotes offering "equal" products (including products of the brand name manufacturer other than the one described by brand name) will be considered for award if such products are clearly identified in the quotes and are determined by the Government to meet fully the salient characteristics requirements listed in the RFQ.

(b) Unless the vendor clearly indicates in the quote that is offering an "equal" product, the quote shall be considered as offering a brand name product referenced in the RFQ.

(c)(1) If the vendor proposes to furnish an "equal" product, the brand name, if any, of the product to be furnished shall be inserted in the space provided in the RFQ, or such product shall be otherwise clearly identified in the quote. The evaluation of quotes and the determination as to equality of the product offered shall be the responsibility of the Government and will be based on information furnished by the vendor or identified in his/her quote as well as other information reasonably available to the purchasing activity. CAUTION TO VENDORS: The purchasing activity is not responsible for locating or securing any information that is not identified in the quote and reasonably available to the purchasing activity. Accordingly, to insure that sufficient information is available, the vendor must furnish as a part of his/her quote all descriptive material (such as cuts, illustrations, drawings or other information) necessary for the purchasing activity to:

(i) Determine whether the product offered meets the salient characteristics requirement of the RFQ, and

(ii) Establish exactly what the vendor proposes to furnish and what the Government would be binding itself to purchase by making an award. The information furnished may include specific references to information previously furnished or to information otherwise available to the purchasing activity.

(2) If the vendor proposes to modify a product so as to make it conform to the requirements of the RFQ, he/she shall:

(i) Include in his/her quote a clear description of such proposed modifications, and

(ii) Clearly mark any descriptive material to show the proposed modifications.

(3) Modifications proposed after RFQ opening to make a product conform to a brand name product referenced in the RFQ will not be considered.

The clause entitled "Brand name or equal" applies only to the following line items:

All (End of Clause) C.6 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016)(DEVIATION)

(a) Definition. For the Department of Veterans Affairs, “Service-disabled veteran-owned small business concern or SDVSOB”:

(1) Means a small business concern:

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans or eligible surviving spouses (see VAAR 802.201 Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been verified for ownership and control pursuant to 38 CFR 74 and is so listed in the Vendor Information Pages database, (https://www.vip.vetbiz.gov); and

(v) The business will comply with subcontracting limitations in 13 CFR 125.6, as applicable

(2) “Service-disabled veteran” means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(b) General.

(1) Offers are solicited only from verified service-disabled veteran-owned small business concerns. Offers received from concerns that are not verified service-disabled veteran-owned small business concerns shall not be considered.

(2) Any award resulting from this solicitation shall be made to a verified service-disabled veteran-owned small business concern.

(c) Agreement. A service-disabled veteran-owned small business concern agrees that in the performance of the contract, the concern will comply with the limitation on subcontracting requirements in 13 CFR §125.6.

(d) A joint venture may be considered a service-disabled veteran owned small business concern if the joint venture complies with the requirements in 13 CFR 125.15, provided that any reference therein to SDVO SBC is to be construed to apply to a VA verified SDVOSB as appropriate.

(e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in FAR 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.

(End of Clause)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Designated agency office has the meaning given in 5 CFR 1315.2(m).

(3) Electronic form means an automated system transmitting information electronically according to the Accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.)

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats.

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for:

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.8 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of Arkansas.