36C25618Q0405-00001000.docx

Questions for Southeast Louisiana HSC Solicitation 36C25618Q0405

1. What is the file size limitation for emailing the proposal to kacy.johnson@va.gov ?

9MB

2. In section, 4.4.7 Participation in quarterly onsite review (4 meetings per year) of the technical QA program for all modalities. The review shall include a trend analysis of the QA data. Any trends that identify problems shall be discussed in the quarterly quality control meeting and included in the report along with recommended corrective actions.

The quarterly quality control meeting will include a review of CT protocol optimization.

Can you give an estimated time the QA program review will take? Also, can you further define the scope of work for review of CT protocol optimization?

Actual meeting time will be set at 1 hour. The amount of time required for the review will vary based on activities that have occurred during the previous quarter and on the depth in which the consultant physicist believes they need to go in order to perform an adequate review.

Initially and annually thereafter the physicist will review and sign off on all CT protocols in accordance with The Joint Commission (TJC) Standard PC.01.03.01 “The hospital plans the patient’s care. 26. Diagnostic computed tomography (CT) imaging protocols are reviewed and kept current with input from an interpreting physician, medical physicist, and lead imaging technologist to make certain that they adhere to current standards of practice and account for changes in CT imaging equipment”.

During quarterly meetings the physicist would review and sign off on updated protocols. It is expected that the physicist would also review and make recommendations for protocol updates for any procedures with noted DRL (CTDIvol) values above ACR/AAPM levels. As the facility continues to optimize protocols, participation in identification of methods/techniques to further decrease patient exposure while maintaining image quality would also be expected.

3. In section, 4.4.8 Participation in quarterly Radiation Safety Committee meetings (4 meetings per year) in support of the Radiation Safety Officer as a qualified radiation safety expert. How many hours per meeting?

Meetings are set for 1 hour each.

4. Are safety committee meetings allowed to be attended via conference call?

Onsite attendance is required to allow for increased interaction with committee members and the opportunity for additional discussions prior to or after the scheduled meetings.

5. On page 11 of B.6 Schedule of Services of the price/cost schedule, line item 0012, Initial Survey of new equipment: Please define and identify type of equipment, i.e EX-CT, x-ray, Dental.

Equipment would include any new diagnostic imaging equipment types listed in Section 4.4 as well as any other new yet to be determined diagnostic imaging equipment purchased by the facility.

6. On page 11 of B.6 Schedule of Services the price/cost schedule, line item 0013, 90-day follow up Survey: Please define and identify type of equipment/survey.

Equipment would include any diagnostic imaging equipment types listed in Section 4.4. The level of required survey would depend on the nature of the initial inspection failure and the type of repair required on the equipment. A partial survey of a single testing parameter may suffice in some instances where others may require a complete re-survey/inspection of the equipment.

7. If partnering with sub-contractors that will perform the services at the facility, will you accept their past performance data as well as the primary vendor’s?

Yes, the facility will accept the past performance data for sub-contractors as well as primary vendor.