36C256-25-AP-2239 JA to SDV Omni Cabinets BC signed.pdf

Attachment 1: Request for SDVOSB/VOSB Sole Source Justification Format IAW VAAR 819.7008/9

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 1 of 5 Revision: 04 Effective Date: 11/15/2024

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition

Acquisition Plan Action ID:___36C256-25-AP-2239____________

1. Contracting Activity: Department of Veterans Affairs, Network/Program Contracting Office 16, in support of VISN 16 Alexandria VA Health Care System at 2495 Shreveport Hwy Pineville, LA 71360 2237 #502-25-2-084-0109

2. Nature and/or Description of the Action Being Approved: The Omnicell is a medication dispensing system necessary for security, storage and inventory control of medications. Microsoft will stop supporting its current operating system in October 2025 in VAMC existing Omnicell cabinets. The XT Extension will be updated to a new operating system that will be supported through the remainder of life for the automated dispensing cabinets and anesthesia carts. The purchase and installation of 6 Omnicell XT cabinets to replace G5 models that will no longer be supported and 7 XTE Consoles to upgrade older cabinets with the mandated and compatible updated windows version, as the current system with end-of-life equipment is no longer supported. Omnicell equipment is currently being utilized at Alexandria VA Healthcare System, with supportive and awarded contracts for the required plans, allowing proper equipment usage.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: Purchase and installation of

Omnicell XT cabinets and Omnicell XTE consoles. VAMC is required to update their Omnicell cabinets which is considered highly specialized equipment. Replacement of the current system would result in a substantial duplication of cost to the government that is not expected to be recovered through competition.

4.

Product Descriptio n

Qty

MED-DRW-

METAL

LOCKING

DRAWER

MED-FRM-

Med 1-Cell Cabinet (XTE 2.0)

MED-LIC-

SW LICENSE-

PROFILE

OPTION

MED-LIC-

SW LICENSE-

SCHEDULED

MEDS

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 2 of 5

Effective Date: 11/15/2024

MED-PCB-

XTEXTEND

CONSOLE,

FULL HEIGHT

MED-SCN-

XT

SCANNER,

WIRED 1,2,3

CELL

SRD-OPT-

XT

FLEXLOCK

WITH 50FT

CABLE,

INSTALLED

MED-PCB-

XTEXTEND

CONSOLE,

FULL HEIGHT

5. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S.

Code § 8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7008 (DEVIATION) or VAAR

819.7009 (DEVIATION)- up to $5,000,000. Check the specific VAAR clause used below:

( X ) 819.7008 Sole source awards to a certified service-disabled veteran-owned small business;

or ( ) 819.7009 Sole source awards to a certified veteran-owned small business

6. Demonstration that the Contractor’s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Contracting Officer is authorized to allow sole source awards to SDVOSB/VOSB based on 38 U.S.C.

8127(c) and that the SDVOSB/VOSB concern has been determined to be a responsible source with respect to performance. Additionally, COs shall ensure the business meets eligibility requirements in 819.7003(DEVIATION) IAW VAAR 819.7008 . CO has ensured that full authority is compliant with FAR 19.1406 (a).

7. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by FAR Subpart 5.2 and, if not, which exception under FAR 5.202 applies:

The contracting officer’s determination to make a sole source award is a business decision wholly within the discretion of the contracting officer. To ensure that opportunities are available to the broadest number of certified SDVOSBs, this authority is to be used judiciously and only when in the best interest of the Government.

Sources Sought Synopsis: The Contract Specialist posted a Special Notice on 07/03/25, clearly synopsizing the Government’s intent to sole-source the equipment needs due to proprietary

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 3 of 5

Effective Date: 11/15/2024 reasonings. The OEM, Omnicell, possesses full proprietary protection over the IT functionality of the requested equipment and has only authorized one SDVOSB, to be their business distributor.

Upon posting, the SDVOSB Authorized Distributor responded, provided their OEM letter and indicated that they were authorized to provide and install the proprietary request. Upon receipt of SDVOSB pricing, it was determined to be fair and reasonable, directly in line with the OEM pricing, separate from the acceptable SB profit margin.

No other responses were received.

8. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The required items are on the OEM’s NAC schedule, which has been formerly evaluated and determined to be fair and reasonable. Also, the current pricing from the OEM and their SDVOSB authorized distributor, is fully in line with the IGCE and historical award pricing that has been researched and validated via the FPDS and ADDsup websites.

Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

In accordance with FAR Part 10 the following details are the results of this market research:

Market research disclosed several awards posted within a 12-month period to contract opportunities on SAM. Potential vendors were researched but none met the specific criteria required by Physicians and Staff at Alexandria VAMC. Given the unique specifications of equipment, the medical center Program Team found only Omnicell and one authorized distributor.

Medical Surgical Prime Vendor (MSPV) Contracts: A search was conducted of prime vendor contracts. The MSPV does not show the required equipment under contract. MSPV is not a source.

GSA eLibrary: https: A search for Pharmaceutical Cabinets led to Omnicell Inc (OEM) GSA contract vehicle “36F79723D0073”. The category is 65 II A (Medical Equipment and Supplies) further searching “cabinet” provides subcategory A-84 and applying the SDVOSB and VOSB filters was conducted. There are no authorized distributors on GSA.

GSAXcess: A search for pharmacy dispensers and pharmacy cabinets produced zero results for this equipment. The conclusion of this search effort is that GSAXcess is not a source for acquiring this equipment.

ECAT: This requirement is not available on ECAT.

SDVOSB/VOSB Sources via SBA (vetcert): A search was conducted to locate Service-Disabled- Veteran-Owned-Small-Business (SDVOSB) and Veteran-Owned-Small Business (VOSB) concerns utilizing NAICS code 339112 (this search provided 667 results). According to the OEM there is only one authorized SDVOSB distributor- Trillamed, LLC.

Small Business Administration (SBA) – Dynamic Small Business Search (DSBS): SBA DSBS market research was conducted utilizing NAICS code 339112 and the keyword “pharmacy” and produced thirty (30) results. The requirement cannot be met.

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 4 of 5 Revision: 04 Effective Date: 11/15/2024

Omnicell Inc.: Omnicell Inc. was contacted via email to confirm any authorized distributors. The Omnicell POC confirmed Omnicell is the sole manufacturer, developer, and exclusive provider of Omnicell products. Omnicell does have one authorized distributor, which is the SDVOSB awardee, Trillamed, LLC. Trillamed, LLC. has been found to have received multiple Omnicell Cabinet sole-source awards. FPDS and SAM.gov were two awarding systems, of which, provided historical verifications of said awards.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None

Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Omnicell Inc. (OEM) TrillaMed LLC (SDVOSB)

10. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

The VA will ensure market research is performed in a timely manner to evaluate vendor capabilities with the intent of opening competition to all brands of pharmacy dispensers that can meet the Government’s requirements. The estimated lifecycle of the pharmacy dispenser system is approximately seven (7) years. At the end of the lifecycle, the market is evaluated to determine the best path for procurement whether it is system upgrade (if the system allows for upgrades) or, if upgrades are not possible, complete replacement of the platform.

11. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

09/10/2025 Christy Smith Date Pharmacy Technician Alexandria VAMC

12. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

T Miller

_____09/22/2025_________ Date

Contracting Officer NCO 16, Houston, CAT ALX/SHRV

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 5 of 5

Effective Date: 11/15/2024

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Le Kisha Douglas, MPA Date NCO 16 HOU/ Acting BC

CAT ALX/SHRV

LEKISHA

DOUGLAS

Digitally signed by

LEKISHA DOUGLAS

Date: 2025.09.22 01:05:06 -05'00'