36C25527Q0014_1.docx

36C25527Q0014

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

657-27-1-1528-0001 PO To Be Determined 36C25527Q0014 10-21-2026 Aubrey Visocsky | Aubrey.Visocsky@va.gov

913-946-1962 10-27-2026 15:00

CDT

36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048 X X 238290 $22 Million NET 30 Days N/A X 36C657 St. Louis John Cochran (JC) 915 North Grand Blvd, St. Louis MO 63106 St. Louis - Jefferson Barracks (JB) 1 Jefferson Barracks St. Louis MO 63125-4181 36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048

36C255 Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp

Austin TX 877-353-9791 512-460-5429 See CONTINUATION Page The purpose of this solicitation is to establish a five (5) year firm-fixed price IDIQ with five (5) - one (1) year ordering periods for Elevator Maintenance at the St. Louis VAMC's (John Cochran & Jefferson Barracks).

JC located at 915 North Grand Blvd, St. Louis MO 63106 & JB located at 1 Jefferson Barracks, St. Louis MO 63125 This solicitation is 100% set-aside for SDVOSB.

See Schedule & Statement of Work (SOW) for more details.

Wage Determination 2015-5075, Revision 34, dated 8/22/2026 is applicable to this requirement.

WDOL Link:

https://sam.gov/wage-determination/2015-5075/34

In addition, review & complete the entire following package.

Responses to this RFQ are to be submitted electronically via email PDF attachment to: Aubrey.Visocsky@va.gov See CONTINUATION Page 657-3670162-1528-854100-2543 0100C1090 X X X one(1) Aubrey Visocsky Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C255 Aubrey Visocsky | Aubrey.Visocsky@va.gov Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly in Arrears.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp Austin TX

B.2 STATEMENT OF WORK (SOW)

Elevator Maintenance Contract

A. The Contractor shall provide full elevator maintenance service, in compliance with the ANSI/ASME Safety Code requirements, the manufacturer's recommendations, the Elevator Industry Field Employees’ Safety Handbook, National Electrical Code, and all other applicable laws, regulations, rules, ordinances, codes, etc. Full maintenance service is defined as all services, repairs and testing necessary to maintain all elevators, appurtenances, and accessories, in a fully operational mode at all times except for prescheduled downtime including all labor, parts and materials.

B. Measurements of elevator speed, door opening and closing times, performance time, door closing force, floor to floor performance times, mean times between service calls, ride quality, stopping accuracy, downtime, and review of preventive maintenance and inspection reports shall be the governing factors in determining the adequacy of the elevator maintenance. Any deviations shall be justified to and approved by the Contracting Officer Representative (COR). No deviations to the performance measures can be made until the contract is modified by the Contracting Officer (CO).

C. The Contractor shall be responsible for all costs associated with accomplishing repairs and replacements, including labor, equipment, and supplies for all equipment and systems specified or recommended by the installing contractor or system manufacturer. The Contractor shall furnish all labor and supplies, parts and materials necessary to regularly and systematically clean, examine, adjust, lubricate as required and if conditions warrant, repair or replace, as follows:

1. Machine worm gear, thrust bearings, drive sheave, drive sheave shaft bearings, brake pulley, brake coil, brake contact, brake linings and component parts.

2. Machine motor, motor generator, motor windings, rotating element, commutator, brushes, brush holders and bearings.

3. Controller, selector and dispatching equipment, all relays, solid state components, resistors, condensers, transformers, contacts, leads, dashpots, time devices, computer devices, CRT devices, selector tape or wire and mechanical and electrical driving equipment.

4. Governor, governor ropes, governor sheave and shaft assembly, bearings, contacts, and governor jaws.

5. Deflector or secondary sheave, bearings, car and counterweight buffers, car and counterweight guide rails, top and bottom limit switches, governor tension sheave assembly, compensating sheave assembly, counterweight guide shoes including rollers or gibs.

6. Hoist-way door interlocks, hoist-way door hangers, bottom door guides and auxiliary door closing devices.

7. Automatic power operated door operator, car door hanger, car door contact, door protective devices, load weighing equipment, car frame, car safety mechanism, platform, wood platform flooring, car guide shoes including gibs and rollers.

8. Car operating panel(s) and equipment, hall lanterns, hall buttons and signal devices.

9. Cab Lighting

10. Where applicable to hydraulic elevators include cylinder head, plunger exposed surfaces, plunger gland and packing, pumps, exposed piping, fittings and flexible pipe connections, operating controls, check and relief valves, valves, gages and tanks.

11. All parts and materials shall be of the original manufacturer’s design and specification, or equal thereto. All lubricants shall be as recommended by the manufacturer.

D. Work excluded: The following work is specifically excluded from this contract.

1. Repair or replacement made necessary due to negligence or misuse of the equipment by persons other than the Contractor, his representatives or his employees. The COR or designee must approve in advance any extra charge work attributed to vandalism or misuse. No invoice will be paid without prior approval. Any repairs due to misuse or negligence shall be billed separately according to the negotiated price with the contractor at the time of the incident.

2. Installation of new attachments, which may be required or recommended by insurance agencies or Government Authorities.

3. Repairs or replacement of cab enclosure, hoist-way enclosures, door frames and sills, machine room lighting, cab tile or carpet.

4. Replacement of underground hydraulic piping or hydraulic cylinder.

5. For the purpose of clarification, any item not specifically excluded shall be considered the Contractor’s responsibility.

6. All travel costs associated with the performance of this contract are the responsibility of the contractor and are provided at no additional cost to the Government as part of this contract. Travel costs are defined as but are not limited to time and vehicle costs for personnel in travel to and from job site for all duties outlined in this specification, normal shipping charges on any parts or materials covered by this contract, costs associated with the normal shipping of parts or equipment out for repair that are covered under this contract, etc.

E. The Contractor shall be fully responsible and accountable for the operation of all equipment beginning on the date specified in the Notice to Proceed.

F. These specifications are a statement of the minimum level of work and services that are to be provided in certain areas under this contract. They are not intended to be, nor shall they be construed as, limiting specifications or requirements. At a minimum, the contractor will be required to take all steps and measures which would be taken by a prudent building owner to maximize the life expectancy of the elevators and related systems and ensure safe and reliable elevator operation.

G. The Contractor shall develop and implement a Performance Requirement Summary of preventive maintenance (PM) schedule acceptable to the COR. All equipment shall be maintained in accordance with the manufacturer's recommendations, the best practices of the industry, and applicable codes, standards, and regulations. If a conflict arises between these standards, the most stringent will prevail. The contractor shall provide on-site elevator maintenance at a minimum of 1-hour per week for traction units, 1-hour every two weeks for hydraulic units and 1-hour per month for Dumbwaiter units. The weekly schedule shall be coordinated with the COR. A copy of the PM program will be provided to the COR for review and acceptance during the solicitation phase for approval. The PM program must be acceptable to the COR prior to the commencement of the contract period.

H. All scheduled work that requires an elevator to be taken out of service shall be coordinated with the COR and the contractor shall report to the COR the status of elevator equipment or systems not operating by the close of each workday. Any equipment or system not operational by the official start time of the occupants shall be reported to the COR by 7:00 a.m. that day. The contractor is responsible for the installation of signs and/or barricades as related to equipment and/or systems as deemed necessary by the COR. In the event an elevator is shutdown, an "Out of Service" sign must be placed at each call button on all floors when the elevator is the only one servicing that area.

I. The Contractor shall not change or alter the existing elevator equipment or any electrical circuits, wiring, controls, or sequencing without written authorization from the COR. If changes are authorized, the Contractor shall make appropriate revisions to the elevator drawings and/or specifications. All parts or components installed, or improvements made, by the Contractor during the term of this contract shall become and remain the property of the Government.

J. The Government reserves the right to require the Contractor to make such tests as and when deemed advisable to ascertain that the requirements of this contract are being fulfilled. All tests shall be scheduled through the COR and the Government reserves the right to witness all testing.

K. In order to provide for uninterrupted Government business and elevator service for the handicapped, unnecessary out-of-service periods for elevators cannot be tolerated. Therefore, it is essential that elevator repairs be affected immediately.

L. The Contractor shall maintain the machinery spaces, elevator pits, car tops, storage areas, etc.…in a clean and orderly manner. When work is performed in these areas, the Contractor's personnel shall clean up all debris and leave the area in a presentable condition. The machinery room floors and the equipment located within the machinery rooms shall be painted as necessary to repair damage done by the contractor to maintain the appearance of the room and equipment. When painting, the Contractor must comply with the ANSI color coding system outlined in the ANSI A13.1, Scheme for the Identification of Piping Systems, and maintain the identity (identification information) of the equipment. The Contractor must obtain the approval of the COR before storing anything in machinery spaces. Operating supplies such as lubricants, rags, cleaners, etc., shall be properly secured in containers approved by the COR. Storage shall not negatively impact the means of egress, fire protection systems, and emergency lighting; nor, shall it significantly increase the amount of combustible material in the machinery space. Clearances from electrical equipment shall be maintained as required by NFPA 70, the National Electrical Code.

M. REPORT OF SERVICES: Upon arriving on station, the Contractor’s Serviceman will report to the Engineering Office to sign-in (only during normal working hour 7:00AM to 4:30PM) before going to the work site. Upon completion of any inspection or service, including any call back work, the contractor or his representatives shall make a brief verbal report of what was accomplished before departure (only during normal working hours 7:00AM to 4:30PM) from the Medical Center premises. Such reports shall advise of any repairs or repair parts required that are necessary to maintain the equipment in perfect running condition. This report shall be made in person to the Engineering Officer or his designee on duty at the time. A brief written report shall be submitted to the COR prior to the 25th day of each month, certifying compliance with inspection and service requirements of the previous month and noting any exceptions and reasons for the exceptions. Negative reports are required to ensure that this contract requirement is met. Additionally, the Contractor shall make a written report to the Contracting Officer and to the COR of the VA Medical Center within five (5) working days from the time the Contractor encounters a need for repairs or repair parts, which, in the Contractor’s opinion, are required to maintain the equipment in perfect operating condition.

N. SPECIAL REQUIREMENTS VAMC, JOHN COCHRAN DIVISION: Contractor will report to the Boiler/Chiller plant during normal and off-duty hours for sign-in before going to the worksite.

O. LOG BOOK: The Contractor shall supply and maintain a current maintenance log book for each elevator documenting the Management Information Data. The log book shall remain in the equipment room for each elevator, or in a location designated by the COR at each medical center. The log book shall be annotated as service is rendered describing in detail problems and corrective action taken. A record of all call-backs and resulting repair shall be kept by the contractor and annotated in the maintenance log book indicating all services rendered, any difficult experiences and corrective measures that may improve service. All scheduled inspections and emergency call back service shall also include (1) Person (2) Date (3) Purpose (4) Problems/Difficult Experiences (5) Corrective Measures Taken and (6) Time started and time completed or stopped.

· Each month the Contractor shall subject all elevators provided with firefighters’ emergency operation to Phase I (maintenance and fire service personnel system verification checks) recall by use of the key switch, and a minimum of one-floor operation on Phase II.

· The Contractor shall correct all deficiencies. The Contractor shall maintain a record of findings and all details shall be annotated in the maintenance log book located in each elevator machine room and make it available to the COR and elevator inspection personnel.

P. Personnel The contractor shall have in its employ at all times, a sufficient number of capable and qualified employees to enable it to properly, adequately, and safely manage, operate, maintain and account for the elevator system.

a. Qualifications of the Contract Manager: The contract manager responsible for the management and scheduling of work to be performed under this contract shall possess at least 5 years of recent (within the past 7 years) experience in managing personnel responsible for the operation and maintenance of elevator equipment of the approximate size, supervisory control systems and other characteristics of the elevators to be operated and maintained under this contract. A detailed resume containing the information specified herein must be submitted to the CO or his/her designee for approval prior to assignment of the contract manager to the contract. Both new and replacement contract managers must meet these qualification standards.

i. The full name of the proposed contract manager.

ii. A detailed description of the employment history of the proposed contract manager for the past 7 years.

iii. The name(s) and address(es) of the companies for whom the proposed manager worked for the past 7 years along with the name(s) and telephone number(s) of his or her immediate supervisor(s).

iv. The certification documents shall be submitted with the proposal documents before award.

Q. Qualifications of the Supervisor: The supervisor responsible for directing the work to be accomplished under this contract shall possess at least 5 years of recent (within the past 7 years) experience in directing operation and maintenance of elevator equipment in a supervisory capacity for elevators of the approximate size, supervisory control systems and other characteristics of the elevators to be operated and maintained under this contract. A detailed resume containing the information specified herein must be submitted to the CO or his/her designee for approval prior to the assignment of any supervisor to the contract. Both new and replacement supervisors must meet these qualification standards.

i. The full name of the proposed supervisor.

ii. A detailed description of the employment history of the proposed supervisor for the past 7 years.

iii. The name(s) and address(es) of the companies for whom the proposed supervisor worked for the past 7 years, along with the name(s) and telephone number(s) of his or her immediate supervisor(s).

iv. The certification documents shall be submitted with the proposal documents before award.

R. Qualifications of Journeyman Elevator Mechanics: All elevator mechanics engaged in the contract activities specified herein must be of a journeyman status as recognized by the industry and be licensed by the state, local authority, and/or the city local authority in those trades, crafts or professions which require licensing by such jurisdictions. The license must be of a grade or other level consistent with the requirement of the work being performed and/or as established by the referenced jurisdictions. A copy of the license for each employee shall be furnished to the COR. Each mechanic must possess at least 3 years (within the past 5 years), experience in the maintenance, repair, installation and/or inspection of elevators and equipment of equal, specific make and type of elevator(s) being serviced or greater size, scope and complexity as those covered under this contract. A detailed resume containing the information specified herein must be submitted to the CO or his/her designee for approval prior to the assignment of any mechanic to the contract. Both new and replacement mechanics must meet these qualification standards.

i. The full name of the proposed mechanic.

ii. A detailed description of the employment history of the proposed mechanic for the past 5 years.

iii. The name(s) and address(es) of the companies for whom the proposed mechanic worked for the past 5 years, along with the name(s) and telephone number(s) of his or her immediate supervisor(s).

Elevator Mechanic Helpers may perform work and/or repairs for which they are qualified. Elevator Mechanic Helper qualifications are determined by state, local and/or city requirements. In the absence of any licensing requirement by state and local jurisdictions, the contractor shall certify, in writing, to the COR, that the elevator personnel involved in the performance of this contract is competent. The certification documents must be submitted with the proposal documents before award.

S. Items to be supplied by the Contractor

1. Parts installed on the elevators covered by this specification, shall be new and genuine parts supplied by the original equipment manufacturer, or its successor prior to the installation of the part. The Contractor shall maintain a stock of applicable replacement parts to reduce to a minimum the interruption of elevator service. When replacing existing parts or installing new parts, the Contractor shall install energy efficient parts to the maximum extent possible.

2. The Contractor shall provide a number that is available on a 24 hour a day, 7 days a week basis for emergency calls.

3. The Contractor shall provide approved metal waste containers for flammable and combustible waste associated with the performance of this contract. Flammable and combustible waste shall be removed from the premises daily. The Contractor shall provide approved metal storage cabinets for flammable materials associated with the performance of this contract. Storage of flammable and combustibles liquids shall be limited as much as possible and shall conform to the latest edition of NFPA 30, Flammable and Combustible Liquids Code.

4. Unscheduled/Emergency Requirements:

a. Unscheduled/emergency work—including work outside normal scheduled services—requires Governments approval and a separate quote and will be performed only when authorized by the Government through a task order.

b. Note: Quotes must be assessed as fair and reasonable. If we are unable to make that determination, the VA reserves the right to obtain the services through a separate solicitation.

c. Emergencies must be responded to within four (4) hours of COR contact, to include submission of contractor quote, unless otherwise specified. Work shall commence only after approval of quote and issuance of task order.

T. Inspection and Testing Services

1. Elevator Safety Inspections: The contractor shall be responsible for having the following inspections accomplished by the INDEPENDENT VA CONTRACT INSPECTOR in accordance with the requirements of the latest edition of ANSI/ASME QEI-1, Standard for the Qualification of Elevator Inspectors. The contractor shall provide personnel who are familiar with the equipment to perform tests and assist the inspector.

a. The contractor shall schedule and have performed the periodic inspections and tests of all elevators at the recommended intervals found in the effective edition of ANSI/ASME A17. The maintenance contractor must coordinate for the performance of the safety inspections with the INDEPENDENT VA CONTRACT Inspector’s organization. The contractor shall furnish a copy of the inspection schedule to the COR (this list shall be estimated for proposal submission and finalized before award of the contract. This schedule shall clearly indicate the edition of ANSI/ASME A17. The COR will be advised of any changes to the schedule and notified 5 working days in advance of the inspection date to afford the COR an opportunity to observe the inspection. The required semiannual inspection of the emergency signaling device (alarm) and the means of two-way conversation will be recorded on an approved form. Copies of this form will be provided to the contractor by the COR.

b. The contractor shall provide a qualified employee to accompany the inspector during the inspection.

c. The Independent VA Contract Inspector shall furnish a written report of each inspection to the COR and to the maintenance contractor. The report shall be submitted on the following checklists from the American Society of Mechanical Engineers (ASME): Checklist for Inspection of Electric Elevators, Checklist for Inspection of Hydraulic Elevators, as appropriate. The maintenance contractor shall be responsible for the correction of all listed deficiencies within the scope of the contract by the date specified by the COR. Any deficiencies marked "emergency" must be corrected immediately. When all listed deficiencies have been corrected the contractor shall sign and date the inspection report and return it to the COR. The contractor shall be responsible for obtaining the signed form from the Independent VA Contract elevator inspector. Copies of form will be provided to the COR.

2. Adjustments and Tests:

a. The contractor is responsible for the accomplishment of all tests required, at the intervals specified and in accordance with, the American National Standard Safety Code for Elevators and Escalators manual. Most current publication will be used at all times. Copies of all test results will be furnished to the COR.

b. The contractor shall maintain the elevators as stated in, Performance Standards and within the limits of the American National Standard Safety Code for Elevators and Escalators. Measurements of elevator speed, door opening and closing times, performance time, door closing force, floor to floor performance times, mean times between service calls, ride quality, stopping accuracy, downtime, and review of preventive maintenance and inspection reports shall be the governing factors in determining the adequacy of the elevator maintenance.

c. The fire alarm capturing device must be maintained and tested. This testing shall be conducted once each month of each contract year. Such tests shall not interfere with the normal operation of the building.

d. The contractor shall check the Group Automatic Operation system annually and make necessary tests to ensure that all circuits and time settings are properly adjusted and that the system performs as designed and installed by the manufacturer.

e. Except for group supervisory control system tests or other tests on elevators and emergency service herein provided for, all work shall be performed during regular working hours or regular working days, Monday through Friday, excluding Federal holidays. Only when so authorized by the COR, may any portion of the work other than emergency service be performed outside of regular working hours.

f. The Government reserves the right to require the contractor to make such tests as and when deemed advisable to ascertain that the requirements of this contract are being fulfilled. All tests shall be scheduled through the COR and the Government reserves the right to witness all testing.

3. Testing Schedule (All Elevators)

a. Safety Tests: The safety tests, as required by ANSI/ASME A17, shall be performed by the Contractor employees and Witnessed by the VA Contract Inspector.

b. Safety Inspection Schedule: The tests, as required by ANSI/ASME A17, shall be performed and witnessed by the VA Contract inspector. Maintenance contractor will coordinate with testing contractor and medical center(s) on times and dates of the testing of each medical center’s elevators, on the Semi-Annual and Five-Year Load Test as outlined on the proposal sheet.

U. WORK SCHEDULES

1. The Maintenance Performance Schedule shall be submitted with the proposal documents before award (See Performance Requirements Summary). The Contractor shall submit to the COR a work schedule for the maintenance of the elevators at the Medical Center. This schedule identifies the frequencies for elevator maintenance at the Medical Center.

2. Contractor may inspect all elevators within first 15 days of award of contract to ensure elevators are in proper working order and up to safety code and notify COR of any deficiencies.

V. SUPPLIES, MATERIALS, AND EQUIPMENT

The Contractor shall furnish the labor, supplies, materials, equipment (including vehicles) and employee training necessary for the performance of the work specified in the contract, unless otherwise specified herein.

W. GOVERNMENT FURNISHED PROPERTY

In accordance with the provisions for Government Furnished Property, the Government will furnish utilities to perform the requirement of this contract.

X. QUALITY CONTROL

The Contractor shall maintain a complete Quality Control (QC) Plan and administer a QC Program in accordance with its final QC plan after award of the contract. Contractor must ensure that the requirements of the contract are met, including the minimum performance requirements, as specified in the resultant SOW. The final Quality Control Plan shall address the following, at a minimum:

1. The Quality Performance Standard which includes: a) an inspection system covering all required performance tasks; b) a method of identifying deficiencies in the quality of services performed and c) list of corrective action or measures used to prevent deficient or unsatisfactory performance.

2. Contractors system for maintaining a record of all inspection reports and proposal for having them available or sending to the Government.

3. Strike prevention plan and Contractor emergency plan.

4. Contractors work schedule and the approach to provide performance based elevator maintenance and repair services at the medical center due to the high visibility and daily usage by staff and public.

5. Contractor must notify the Contracting Officer (CO) and Contracting Officers Representative (COR), in writing, of any proposed changes to the QC Program, and Plan. The final QC Plan shall be submitted in accordance with contract requirements. No change to the final QC Plan shall be implemented prior to the mutual agreement of parties.

Y. SUPERVISION OF CONTRACT WORK

1. The Contractor shall ensure that work required under any resultant contract is monitored by providing supervision (Supervisor/Alternate) to comply with the terms and conditions contained herein. The Supervisor/Alternate shall be the Contractor’s primary representative on-site, having full authority to act on matters pertaining to performance of services required. The Supervisor/Alternate shall be available while the contract work is in progress (including emergencies and at any time specified for after hour services). The Supervisor/Alternate will receive notices, reports, request or other communications from either the CO or COR.

2. The Contractor shall designate the On-Site Supervisor and Alternate in Contract Administration Section. The Alternate will have the same responsibilities and authorities as the supervisor in his/her absence.

3. The Contractor shall register all employees with the COR upon commencement of the contract. The Government will coordinate site access with contractor after award.

4. The Contractor shall immediately report to the COR, in writing, any termination of site Contractor personnel and the cause of such termination.

5. The Contractor shall report all damage to Government property, personal injuries, and/or hazardous conditions to the COR or designee immediately, after such occurrence.

Z. SERVICE CALLS/CALLBACK

1. Contractor shall respond to requests made by the COR/Alternate, or authorized designee, within one hour by telephone, within two hours to be on site, during normal working hours. The Government is not anticipated to make service call requests during other than normal working hours. The course of action to resolve a service call problem and to determine if overtime will be allowed will be determined after consultation between the CO/COR and the Contractor.

2. Contractor shall respond to emergency requests or callbacks made from the CO, COR by contacting the appropriate party within 30 minutes by phone. This is required 24 hours a day 7 days a week. The Government representative will identify these calls as emergencies and will coordinate with the Contractor resolution of the problem and if overtime shall be required complete repairs. From the time the appropriate party has been contacted, the contractor shall be on site within two hours to correct or repair the elevator. Trapped personnel calls require the contractor to be on site within one hour of notification.

AA. DELIVERIES & PERFORMANCE

PERIOD OF PERFORMANCE

The period of performance of this IDIQ shall be from Contract Award for a total of five (5) years with five (5) – one (1) year ordering periods. In any event, performance of this contract shall not extend beyond 5 years and six months.

DELIVERABLES AND TIMELINE/SCHEDULE

All reports by the contractor to the Government under this contract shall include the following information:

1. Contract number and title;

2. Type of report and period of performance being reported;

3. Authors;

4. Name and address of contractor; and

5. Date of report.

The contractor shall submit all paper-copy reports (PR) on 8-1/2" x 11" paper. At a minimum, the Government requires a monthly service report. The Contractor shall ensure that all reports, as specified in this section, are submitted to the Government on time. The report shall be submitted on or about the 25th day of each month.

AB. Deductions

1. General: It is the objective of the Government to obtain complete and satisfactory performance in accordance with the terms of the specifications and requirements in this contract. To this end, the Government is contracting for the complete performance of each task identified in the specifications, and deductions may therefore, be made as stipulated in this Section. Deductions for work performed improperly may be made as though the work has not been performed.

2. Calculation of Deductions: The deduction criteria in this Section will be used by the Government in determining monetary deductions for nonperformance of work under this contract or for deficiencies in the work performed, and supplements the “Default” clause contained in the contract, but does not reduce or limit the Government’s right there under.

3. Determination of Deduction Amounts: Inadequate performance is just as undesirable as nonperformance, and the cost of correcting inadequate performance may equal or exceed the cost of initial performance.

4. Withholding Monies for Non-submission of Reports: If the contractor fails to prepare and/or submit acceptable reports as called for within the required time frame, this may be construed to mean that the contract work has not been performed and the Government will withhold payments until the required reports are satisfactorily completed and/or submitted to the COR. The report shall be submitted on or about the 25th day of each month.

5. Withholding Monies for Failure to Maintain and/or Provide Parts: If the Contractor fails to provide the maintenance services specified in this solicitation, and restore service within 24 hours of establishment of the need for such parts, the contract will be reduced by $200 per day, per elevator until elevator(s) are restored to service and accepted by the VA.

6. Removal of Elevator(s) from Service: When the Government removes one or more elevators named in this contract from service in order to perform work on such elevators that is outside the scope of this contract, the monthly payments due the Contractor may be reduced. The Contractor shall be notified, in writing, by letter or contract modification, at least 3 full work days in advance of the elevator(s) being removed from, or returned to, service. If the elevator(s) is to be removed from service for 30 consecutive calendar days or less, the CO will negotiate an equitable adjustment with the Contractor and make the necessary adjustments on the monthly invoice when authorizing payment. If the elevator(s) is to be removed from service for more than 30 consecutive calendar days, the CO will issue a modification to the contract and negotiate an equitable adjustment in the contract price in accordance with the Changes clause. The period for reducing payments will begin on the effective date specified in the notice and will continue through the day before the elevator(s) is returned to service.

AC. Performance Requirements Summary (PRS)

1. General: The contractor agrees to maintain, at all times, the minimum performance requirements for the Vertical Transportation System (VTS). The maintenance performance measurements include, but are not limited to the following:

The hours below represent maintenance only “not call backs”.

Traction Elevator Maintenance: One (1) hour per week Hydraulic Elevator Maintenance: One (1) hour every two weeks Cart lift Elevator Maintenance: One (1) hour every two weeks Dumbwaiter Elevator Maintenance: One (1) hour per month

ADA = American Disability Act and VA Handicap Standards.

a. The mean time between service calls for each elevator, or bank of elevators, as computed for the previous year shall be the minimum performance standard for the following year. The “mean time between service calls shall increase or may remain level.

b. The performance time is measured from the start of door closing until the doors are ¾ open at the next successive floor regardless of travel.

c. The door closing force of each elevator shall be measured as recommended in the ASME A17.2 elevator inspectors’ manual.

d. Door opening time is measured from the start of motion until the doors are in the fully open position.

e. The door closing time is measured from the start of motion until the doors are in the fully closed position.

f. The no load running speed in the up and down direction of each elevator will be measured. The speed will be measured while the car is traveling from terminal floor to terminal floor.

2. Door Dwell Times: Door dwell times shall be maintained within the parameters which comply with the Americans with Disabilities Act. (Required Hall Call 7 sec, Car Call 5 sec)

3. Door Operation: Door operation shall be quiet and positive with smooth checking at the extremes of travel.

4. Ride Quality: The contractor shall maintain a comfortable elevator ride with smooth acceleration, deceleration and a soft stop.

5. Stopping Accuracy: The elevators shall stop within ADA code requirements. (Required 1/8 in floor level)

6. Service Calls: There shall be no more than two service calls per month per elevator. The occurrence of a third call in a month requires completion of a Contract Discrepancy Report by the COR. The maintenance contractor shall provide a written action plan within 24 hours of the third call delineating the problem and proposed steps to eliminate the problem. At the COR’s option, an on-site conference may be convened within 24 hours of receipt of the written action plan.

7. Downtime: An individual elevator shall not be out of service for more than THREE (3) consecutive workdays without the approval of the COR. No elevator shall be out of service for more than a total of 10 calendar days per year without the approval of the COR.

AD. Additional Locations and Facilities: The Contractor shall provide services and support at the locations identified in this Statement of Work. The Government reserves the right to add, remove, or modify locations and facilities as mission requirements evolve across the current and future operational footprint. The Contractor shall accommodate these changes within the scope of the contract without disruption to services. Any adjustments to pricing, schedule, or resources resulting from such changes shall be addressed through the appropriate contractual modification process in accordance with the applicable Changes clause.

Elevator Listing

Veterans Affairs Medical Center John Cochran Division St. Louis, MO 63106

ELEVATORS REQUIRING MONTHLY MAINTENANCE, SEMI-ANNUAL INSPECTION AND ANNUAL SAFETY TESTING AND FIVE-YEAR LOAD TEST.

Veterans Affairs Medical Center Jefferson Barracks Division St. Louis, MO 63125

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Minimum Guarantee: $500.00 Maximum Guarantee: $1,800,000.00 PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J059 - Maintenance, Repair, and Rebuilding of Equipment - Electrical and Electronic Equipment Components

Contract Period: Ordering Period 1 POP Begin: 11-01-2026 POP End: 10-31-2027

**Estimated and Not Guaranteed**

A SEPARATE QUOTE, APPROVAL AND TASK ORDER REQUIRED

Contract Period: Ordering Period 2 POP Begin: 11-01-2027 POP End: 10-31-2028

**Estimated and Not Guaranteed**

A SEPARATE QUOTE, APPROVAL AND TASK ORDER REQUIRED

Contract Period: Ordering Period 3 POP Begin: 11-01-2028 POP End: 10-31-2029

**Estimated and Not Guaranteed**

A SEPARATE QUOTE, APPROVAL AND TASK ORDER REQUIRED

Contract Period: Ordering Period 4 POP Begin: 11-01-2029 POP End: 10-31-2030

**Estimated and Not Guaranteed**

A SEPARATE QUOTE, APPROVAL AND TASK ORDER REQUIRED

Contract Period: Ordering Period 5 POP Begin: 11-01-2030 POP End: 10-31-2031

**Estimated and Not Guaranteed**

A SEPARATE QUOTE, APPROVAL AND TASK ORDER REQUIRED

B.3 DELIVERY SCHEDULE

915 North Grand Blvd St. Louis, MO 63106 1621

USA

St. Louis VAMC – Jefferson Barracks 1 Jefferson Barracks Dr.

St. Louis, MO 63125-4181

USA

36C25527Q0014

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SECTION C - CONTRACT CLAUSES

OCT 2025

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 http://www.va.gov/oal/library/vaar/index.asp

(End of Clause)