36C25526R0160_1.docx
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- Solicitation number
- 36C25526R0160
About this file
This is a Presolicitation Notice for a construction project to prepare kitchen and food service spaces at the Robert J. Dole VA Medical Center in Wichita, Kansas for the installation of Choice Dining equipment. The Department of Veterans Affairs, Network Contracting Office (NCO) 15 seeks a Service-Disabled Veteran-Owned Small Business (SDVOSB) contractor to complete approximately 2,500 square feet of renovation work in Building 2. The project is estimated to cost between $500,000 and $1,000,000 and must be completed within 210 calendar days from the Notice to Proceed, including final inspection and cleanup.
The scope of work encompasses three phased construction sequences to maintain uninterrupted medical center operations: Phase 1 involves partial demolition of the hot production/tray line entry; Phase 2 addresses demolition and renovation of hot production, tray assembly, and cold food prep areas; and Phase 3 covers the Administration area. Work includes selective demolition, architectural and MEP renovations, equipment relocation and utility connections, HVAC modifications, electrical upgrades, fire protection system modifications, hazardous materials abatement (asbestos remediation expected), and site preparation for government-furnished equipment. The solicitation is a total set-aside for SDVOSB under NAICS code 236220 (Commercial and Institutional Building Construction) with a $45 million small business size standard. The contract type is Firm Fixed Price, with award using a Best Value Source Selection Process without discussions. The response deadline is August 4, 2026 at 10:00 a.m. Central Time. The solicitation package with specifications and drawings will be available approximately August 15, 2026, with proposals due around September 15, 2026. One organized site visit will be scheduled; all questions must be emailed to Jennifer.Hill@va.gov. Prospective contractors must be registered in SAM and the Veterans Small Business Certification database.
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Presolicitation Notice Presolicitation Notice
| SUBJECT* |
| 589A7-23-305, Prepare Site for Choice Dining Equipment FY27 NRM |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 66048 |
| SOLICITATION NUMBER* |
| 36C25526R0160 |
| RESPONSE DATE/TIME/ZONE |
| 08-04-2026 10:00 CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| Z2DA |
| NAICS CODE* |
| 236220 |
| PLACE OF PERFORMANCE |
| Robert J. Dole VA Medical Center |
5500 E Kellogg Dr
Wichita KS
| POSTAL CODE |
| 67218 |
COUNTRY
CONTACT INFORMATION
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway
Leavenworth KS 66048
POINT OF CONTACT*
Jennifer Hill Jennifer.Hill@va.gov
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
Project 589A7-23-305, Prepare Site for Choice Dining Equipment Robert J. Dole VA Medical Center
The Department of Veterans Affairs, Network Contracting Office (NCO) 15, has a requirement for Prepare Site for Choice Dining Equipment, project number 589A7-23-305, located at the U.S Department of Veterans Affairs, Robert J. Dole VA Medical Center 5500 E Kellogg Dr, Wichita, KS 67218 The following narrative is intended to provide an overview of the scope of work for the proposed project.
PROJECT DESCRIPTION AND SCOPE
1. Purpose of Project The Robert J. Dole VA Medical Center requires the construction and renovation of the existing kitchen spaces and supporting areas within Building 2 at the Robert J. Dole VA Medical Center campus. This project will prepare approximately 2,500 SF of existing food service space for the installation, relocation, and operation of Choice Dining production equipment and associated support areas as stated below. This project shall be executed in a phased manner, following the three-phase sequence defined in the design narrative, to maintain uninterrupted Nutrition & Food Services (NFS) operations and continuous medical center functionality throughout construction.
All construction work shall be performed in full compliance with the complete set of bidding documents, including all contract drawings, specifications, and design narratives associated with this solicitation. The general contractor shall furnish all labor, supervision, materials, tools, and equipment necessary to execute the required scope of work.
2. Scope of Work The work includes, but is not limited to, the following:
Work shall be sequenced according to the three defined phases:
| • | Phase 1: Partial demolition in the hot production/tray line entry |
| • | Phase 2: Demolition and renovation of hot production, tray assembly, and cold food prep |
| • | Phase 3: Demolition and renovation of Administration area |
Construction will consist of, but is not limited to, the following:
| • | Selective demolition and removal of existing systems, finishes, and food production equipment as identified on the demolition drawings, including tray assembly line components, wall and ceiling finishes, MEP elements, and other obsolete utilities. |
| • | Renovation and reconfiguration of architectural, mechanical, electrical, and plumbing elements, including installation of new partitions, ceilings, lighting, casework, and interior finishes to support the new Choice Dining production layout. |
| • | Relocation and reuse of existing kitchen equipment, including coordination with VA staff for disconnecting, moving, and reconnecting equipment per design documents. |
| • | Installation of new kitchen equipment utility connections, including new power, plumbing, floor sinks, domestic hot and cold water, gas piping extensions, steam-to-domestic hot water generator replacement, and waste connections. |
| • | HVAC modifications, including rebalancing and reconfiguring existing rooftop AHU supply and return, replacing terminal unit FPVAV‑2‑5, installing new diffusers and grilles, and integrating all HVAC controls into the existing Building Management System. |
| • | Electrical upgrades, including analysis and reuse of existing panels, installation of a new equipment panel, provision of new receptacles, shunt‑trip receptacles, power drops, lighting, and occupancy sensors. |
| • | Fire protection system modifications, including temporary upright sprinkler coverage during construction, removal of existing heads in active zones, and installation of new sprinklers. |
| • | Site preparation for installation of Government‑furnished food service equipment, including structural supports, utility connections, and required interfaces. |
| • | Hazardous materials abatement, including asbestos remediation in areas identified during construction; asbestos‑containing materials are expected in some work areas and must be removed or handled per applicable VA, EPA, OSHA, and state/local regulations. |
| • | All other items as described in the contract documents. |
This construction work is located in an occupied, operational clinical facility and must be performed in a manner that allows medical care services to continue uninterrupted throughout construction, This requires carefully phased construction, strict adherence to ICRA, infection control, noise/vibration limits, and daily coordination with the VA COR and end users.
Construction may also include the abatement of any asbestos as identified on the provided drawings. The construction of this project will take place in a very busy occupied building and is to be completed to allow medical care functions to be maintained uninterrupted throughout construction – necessitating carefully phased construction and coordination with VA COR/users, including strict adherence to ICRA requirements.
The estimated project cost range to complete this work is Between $500,000 and $1,000,000.
Pursuant to 38 USC 8127(d) and in accordance with Public Law 109-461, the Veterans Benefits, Health Care and Information Technology Act of 2006, this construction project will be solicited as a Total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The North American Industry Classification Code (NAICS) for this procurement is 236220 Commercial and Institutional Building Construction, with a small business size standard of $45.0 million. Contract Type: Firm Fixed. The duration of the project is estimated to be 210 calendar days from Notice to Proceed. This completion period includes final inspection and cleanup of the premises. Award will be made utilizing Best Value Source Selection Process in accordance with Federal Acquisition Regulation Part 15. Proposal submission instructions will be included in the solicitation package. The government plans to award without discussions. The offeror is responsible to monitor and download any amendments from the Contract Opportunities (https:// sam.gov) website, which may be issued to this solicitation.
In accordance with FAR 52.204-7, Required SAM, and in accordance with Veterans Affairs Acquisition Regulation (VAAR) 802.101, prospective contractors must be registered in SAM and in the Veteran Small Business Certification (sba.gov) databases under the applicable NAICS. Firms may obtain SAM information at http://www.sam.gov and Veteran Small Business Certification (sba.gov) information at https://veterans.certify.sba.gov The solicitation package with project specifications and drawings should be available for download on or about August 15, 2026 and the proposal due date will be on or about September 15, 2026. An organized site visit will be scheduled and specific date and time will be made available at time of solicitation issuance. Only one site visit will be scheduled and interested offerors are highly encouraged to attend. No hard copies of the solicitation or drawings will be provided; and telephone requests or questions will NOT be accepted.
Please email requests or questions to Jennifer.Hill@va.gov and ensure that the subject line reads " Prepare Site for Choice Dining Equipment, Project Number 589A7-23-305; Solicitation Number: 36C25526R0160.”
| *=Required Field |
| Presolicitation Notice |
Presolicitation Notice
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