36C25526R0085_1.docx

Presolicitation Notice Presolicitation Notice

GENERAL INFORMATION

800 Hospital Drive

Columbia Missouri

CONTACT INFORMATION

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Contracting Officer Jeanette Mathena jeanette.mathena@va.gov 913-946-1129

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

PRE-SOLICITATION NOTICE

Request for Architect Services (A/E) 330 submission Solicitation: 36C25526R0085 Relocate Behavioral Health Phase 3 Project No. 589A4-27-103

CONTRACT INFORMATION

This A-E Services requirement is being procured in accordance with the Brooks Act (Public Law (PL0582) and implemented in accordance with the Federal Acquisition Regulation (FAR) Subpart 36. Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work.

This procurement is restricted to Service-Disabled Veteran Owned Small Business (SDVOSB) firms. This requirement is being procured in accordance with VAAR 836.606-71 as implemented in FAR Subpart 36.6.

This is not a Request for Proposal, and an award will not be made with this announcement. This announcement is a request for SF 330 from qualified Architectural and Engineer (A&E) contractors that meet the professional requirements.

The selection criteria for this acquisition will be in accordance with FAR 36.602-1, evaluation factors are listed below. The completed SF 330 will be evaluated by the Columbia VAMC Evaluation Board in accordance with FAR 36.202-1 (b.) and the selection report shall serve as the final selection list, which will be provided directly to the Contracting Officer. Interviews will be held with the most qualified firms. After evaluations of interviews. Negotiations will be conducted beginning with the most highly qualified firm. The Government will not pay nor reimburse any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. The contract is anticipated to be awarded no later than July 2026.

Award of any resultant contract is contingent upon the availability of funds.

No solicitation document is available and no other information pertaining to project scope, etc. is available at this time. Any request for assistance with submission or other procedural matters shall be submitted to Jeanette Mathena and Kelsey Eagle via e-mail to: jeanette.mathena@va.gov and kelsey.eagle@va.gov.

Personal visits to discuss this announcement will not be allowed.

The NAICS Code for this procurement is 541310 A/E Services and the small business size standard of $12.5 Million. Award of a Firm Fixed Price contract is anticipated. Anticipated time for completion of design is estimated at 365 calendar days including time for VA reviews. The A/E firm shall also be required to perform construction services if award of a construction project contract is made.

DATABASE REGISTRATION INFORMATION:

VERIFICATION OF STATUS OF APPARENTLY SUCCESSFUL OFFEROR THIS ACQUISITION IS 100% SET-ASID FOR QUALIFIED SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS AE FIRMS INCOMPLIANCE WITH FAR 52.219-14 and VAAR 852.219-73. ONLY BUSINESSES VERIFIED AND LISTED IN THE VENDOR INFORMATION PAGES DATABASE, https://sam.gov/content/home SHALL BE CONSIDERED.

SYSTEM FOR AWARD MANAGEMENT (SAM):

Federal Acquisition Registrations require that federal contractors register in the System for Award Management (SAM) database at https://sam.gov/ and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their qualifications package.

THE EXCLUDED PARTIES LIST SYSTEM (EPLS):

To ensure that the individuals providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at https://sam.gov/ for each person providing services under this contract. Further the contractor is required to certify that all persons listed in the qualifications package have been compared against the EPLS list and are NOT listed. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

E-VERIFY SYSTEM:

Companies awarded a contract with the federal government shall be required to enroll in E-Verify within 30 days of the contract award date. They shall also need to begin using the E-Verify system to confirm that all of their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54)

Qualified A-E firms are required to respond if interested by submitting one (1) original completed Standard Form 330 qualification package Parts I and II to include all consultants (form available on-line at: : http://www.gsa.gov/portal/forms/download/116486). Must include in Part I Section H an organizational chart of the firm (excludes consultants) and a design quality management plan. Submission information incorporated by reference is not allowed. All submissions must be in pdf and emailed.

Completed package shall be delivered on or before May 1, 2026, by 2:00PM CDT to the following email address: jeanette.mathena@va.gov and Kelsey.eagle@va.gov.

Email subject line shall clearly identify Solicitation number:36C25526R0085 and project name Renovate Behavioral Health Phase 3, Project No. 589A4-27-103. The 330 submission must be a pdf document and must be below 10 MG and not exceed (70) pages.

PROJECT INFORMATION

This project will design the third phase of the behavioral health clinic remodel. Intent is to create a state-of-the-art out-patient Behavioral Health Clinic that promotes healing and calmness while reducing anxiety and confusion. This phase will design a recently vacated area of approximately 15,000 square feet. This area will be joined to the recently completed phase 1, and future phase 2 areas, immediately adjacent to the clinic check-in/waiting room. This will include (but not limited to) group rooms; administrative offices; clinical offices which double as counseling rooms; public restrooms, and a staff break room.

The Architect or architect/engineer firm shall be capable of preparing all design and construction documentation including, but not limited to, advance planning, design, and construction oversite (including final as-built drawings) at the Harry S Truman Veterans' Memorial Hospital (HSTVMH) in Columbia, MO. Prime contractor shall have, at least, the following licensed/registered specialty disciplines be members of the firm, or team, with demonstrable expertise in their respective fields: Architect, Medical Planner; Structural Engineer, Mechanical Engineer, Fire Protection Engineer, Life Safety Personnel, Plumbing Engineer, Interior Designer; Communication (voice & data), Electrical Engineer, and Cost Estimator with experience on projects of similar size and complexity.

EVALUATION FACTORS:

Selection criteria are in accordance with Federal Acquisition Regulation (FAR) Part 36.602-5. Prospective firms are required to address all selection criteria within submitted SF330 packages. Each page cannot exceed 8 1/2 x 11 in size. Prospective firms are required to address all selection criteria within submitted SF 330 packages using additional pages as required and SF 330 submissions including any additional pages are not to exceed seventy (70) pages. SF 330 must be submitted as a PDF(s) and cannot exceed 10MB.

Qualifications (SF330) submitted by each firm for Project: Renovate Behavioral Health Phase 3 Project No. 589A4-27-103 will be reviewed and evaluated based on the following evaluation criteria listed below all factors are equally important:

1. Professional Qualifications:

The qualifications of the individuals which will be used for these services will be examined for experience and education.

The Architectural firm capable of preparing all design and construction documentation including, but not limited to advance planning, design, and construction oversite (including final as-built drawings) at the Harry S Truman Veterans' Memorial Hospital (HSTVMH) in Columbia MO. Prime contractor shall have, at least, the following licensed/registered specialty disciplines are mandatory for this project to be members of the firm, or team, with demonstrable expertise in their respective fields: Architect, Medical Planner; Structural Engineer, Mechanical Engineer, Fire Protection Engineer, Life Safety Engineer, Plumbing Engineer, Interior Designer; Communication (voice & data), Electrical Engineer, and Cost Estimator. License / registration numbers and states shall be provided. The government reserves the right to perform due diligence searches to verify information and ensure they are current.

2. Specialized Experience and Technical Competence:

Specific experience and technical skill in the type and scope of work for behavioral health areas, medical renovations in an active medical facility with demonstrated experience on projects of similar size and complexity.

Experience of personnel proposed for assignment and their record of working together as a team.

The effectiveness of proposed project team (including management structure, coordination of disciplines, subcontractors, and prior working relationships) will be examined.

The experience for Architect, Medical Planner; Structural Engineer, Mechanical Engineer, Fire Protection Engineer, Life Safety Engineer, Plumbing Engineer, Interior Designer; Communication (voice & data), Electrical Engineer, and Cost Estimator shall include a summary of at least five similar completed (design and construction) projects that demonstrate technical capabilities.

3. Capacity to Accomplish the Work:

The prime contractor will be evaluated to determine if it has the general workload and staffing capacity within its design office / design team which will be responsible for the design to accomplish the work in the required design time.

Prime contractor must include its certification of compliance with the limitations on subcontracting specified in 852.219-75 with its 330 submissions for SF330 proposal to be considered.

4. Past Performance:

The past performance of projects that are complete (design and construction) that the firm has designed relevant in scope to the advertised project that were accomplished with the Department of Veterans Affairs, other Government agencies, and private industry in terms of cost control, quality of work, and compliance with performance schedules will be examined. Project past performances that are older than 5 years will receive a lesser rating than those references for projects accomplished within the past 5 years. Projects that are submitted and not constructed will not be considered.

5. Location of Design Firm:

The geographic proximity of each firm to the location of the VA Medical Center will be evaluated. The mileage restriction is in compliance with FAR 36.602-1. This factor will apply to the office from which the prime contractor’s business office is established. Firms within 450 miles of the medical center will receive a maximum rating. Firms more distant than 450 miles will receive a lower rating for this factor. Firms may use Google Maps, MapQuest, Yahoo Maps, or Rand McNally to determine and report the distance of the office where the Prime Contractor is established. Prime contractors shall not use a subcontractor office, consultant office, or any office other than Prime Contractor’s physical location established prior to publication of this notice to determine distance to the Columbia, VA.

6. Claims and Terminations:

Records of significant claims against the firm or terminated contracts because of improper or incomplete architectural and engineering services will be examined.

7. Reputation in A-E Community:

Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness.

8. Experience in Construction Period Services:

Include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates shall be included as an evaluation criterion when construction period services is included in the statement of work for A-E services.

9. Knowledge of locality:

Include knowledge of geological features, climatic conditions, or local construction methods that are unusual or unique to Harry S Truman VAMC, Columbia, Missouri as they pertain to this project.

See attached document: P09-Supplement B - Renovate Behavioral Health Phase 3.

PRE-Solicitation Notice- Request for SF 330, Renovate Behavioral Health Phase 3, Harry S Truman VAMC, Columbia, MO 65201

Presolicitation Notice