36C25526Q0661.pdf

36C25526Q0661

This is a SOURCES SOUGHT announcement only. It is neither a solicitation announcement nor a request for proposal or quote and does not obligate the Government to award a contract. Responses to this Sources Sought must be in writing.

The purpose of this Sources Sought Announcement is for market research, to make appropriate acquisition decisions, and to gain knowledge of potentially qualified businesses capable of providing the following:

Biomed Analyzers and Testers *** See Statement of Requirement below for details ***

If this is within your capability, please respond with the information below:

• Company Name

• Address

• Point of Contact

• Phone, Fax, and Email

• UEI number

• GSA Contract (as applicable)

• Capability Statement that clearly and convincingly identifies your ability to fulfill this requirement.

• References, with contract numbers, demonstrating the successful completion of work like the work required in this Sources Sought, performed in the past.

• Brochures of products being offered, to include specifications.

• Authorized service provider letter from OEM.

• Country of manufacture for each piece of equipment.

Interested firms are reminded that in accordance with FAR 4.203, prospective contractors shall complete electronic annual representations and certifications to be considered for award. In addition, FAR 4.203-1(b) states that prospective contractors shall be registered in the System for Award Management (www.SAM.gov) database. All Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) shall be verified in Small Business Search at https://search.certifications.sba.gov/.

Please include reference number 36C25526Q00661 in all correspondence regarding this Sources Sought.

Point of Contact for this Sources Sought is:

amanda.williams16@va.gov Department of Veterans Affairs Network Contracting Office -15 3450 S. 4th Street Trafficway Leavenworth, KS. 66048 https://search.certifications.sba.gov/ mailto:amanda.williams16@va.gov

Statement of Requirement Biomed Analyzers and Testers

OBJECTIVE

The Harry S Truman VA Medical Center - Multi-Specialty CBOC – in Rolla, MO requires the Biomed Analyzers and Testers for the new Multi-Specialty CBOC facility. The following analyzers and testers are required: one (1) ECG Analyzer; one (1) Radiation- Light Field Analyzer; one (1) Electrosurgery Analyzer; one (1) Defib Analyzer and AED Tester; and one (1) Digital Multimeter.

TECHNICAL REQUIREMENTS

All equipment to be supplied under these specifications shall be new and the most current model of a standard product of a manufacturer of record. The products provided must meet or exceed the specifications laid out below.

Any equipment must be in compliance with the Electronic Health Record Modernization Standardization Memorandum dated March 6, 2025.

The Contractor shall also provide a manufacturer’s two-year, free replacement warranty on units with normal wear and tear, to include free return shipping, from date of delivery, on all equipment.

1. ECG Analyzer

a. The contractor shall provide a portable cardiac and arrhythmia simulator used for testing, verifying, and troubleshooting patient monitoring equipment, including ECG monitors, defibrillators (monitor mode), and telemetry systems. The unit shall simulate a variety of normal and pathological cardiac waveforms.

b. Performance Requirements

i. Shall generate standard 12-lead ECG signals (minimum 3-lead simulation required, with selectable lead configurations)

ii. Shall provide normal sinus rhythms and a comprehensive library of arrhythmias, including at a minimum:

iii. Atrial fibrillation

iv. Ventricular tachycardia

v. Ventricular fibrillation

vi. Bradycardia and tachycardia conditions

vii. Shall support heart rate adjustment range from at least 30 to

300 beats per minute (bpm)

viii. Shall provide ST segment elevation and depression simulation

ix. Shall support pacemaker simulation, including:

x. Fixed pacer

xi. Demand pacer

xii. Shall include amplitude adjustment for ECG signals (minimum range 0.05 mV to 5.5 mV)

c. Signal Output and Accuracy

i. Shall provide high-accuracy ECG waveform output suitable for calibration and verification

ii. Shall maintain signal amplitude accuracy within ±5% or better

iii. Shall maintain timing/heart rate accuracy within ±1% or better

iv. Shall provide low-noise signal output appropriate for diagnostic testing environments

d. User Interface and Controls

i. Shall include an intuitive user interface with clearly labeled controls or digital display

ii. Shall allow quick selection of rhythms and test conditions

iii. Shall include visual indication of selected waveform and settings

e. Physical Characteristics

i. Shall be portable and lightweight, not exceeding approximately

5 lbs

ii. Shall be handheld or bench-top compatible

iii. Shall include durable housing suitable for clinical and biomedical environments

f. Power Requirements

i. Shall operate on battery power (internal replaceable or rechargeable batteries)

ii. Shall provide minimum 8 hours of continuous operation on battery

iii. Shall include low battery indicator

g. Connectivity and Compatibility

i. Shall include standard ECG lead connectors compatible with commonly used patient monitors

ii. Shall be compatible with major patient monitoring systems used in hospital and clinical environments

2. Radiation-Light Field Analyzer

a. A modular, multi-parameter radiation measurement system designed for use in diagnostic radiology, fluoroscopy, mammography, CT, and general X-ray environments. The system shall be capable of accurately measuring radiation dose and related parameters for equipment performance verification, quality assurance (QA), and compliance testing.

b. System Configuration

i. Shall consist of a base unit/display module and interchangeable wireless or wired sensors

ii. Shall support multiple detector types, including at a minimum:

1. General radiography sensor

2. CT sensor

3. Mammography sensor

4. Light and field alignment sensor (if applicable)

iii. Shall allow simultaneous or rapid interchange of sensors without recalibration delays

c. Measurement Capabilities

i. The system shall measure, at a minimum:

1. Dose (air kerma)

2. Dose rate

3. kVp (kilovolt peak)

4. Exposure time

5. Total filtration / HVL (Half-Value Layer)

6. Pulse and waveform analysis

d. Performance Requirements

i. Shall provide high-accuracy measurements suitable for diagnostic QA:

1. Dose accuracy: ±5% or better

2. kVp accuracy: ±2% or better

ii. Shall support wide kVp range, minimum:

1. 40 kVp to 150 kVp (general radiography)

2. Extended ranges for CT and fluoroscopy applications

iii. Shall support high dose rate environments, including CT scanners

iv. Shall provide real-time measurement display

e. Sensor Technology

i. Sensors shall be solid-state detectors with no need for external ion chambers

ii. Sensors shall be automatically recognized by the base unit

iii. Shall support wireless communication between sensors and base unit

f. User Interface and Software

i. Shall include a high-resolution color display with intuitive user interface

ii. Shall provide graphical waveform display for pulse and exposure analysis

iii. Shall include PC-compatible software for:

1. Data storage

2. Report generation

3. Trend analysis

iv. Shall allow USB or equivalent connectivity for data transfer

g. Physical Characteristics

i. Shall be portable and lightweight, suitable for field and clinical use

ii. Shall include rugged construction for repeated use in radiology environments

iii. Sensors shall be compact and easy to position in the X-ray beam

h. Power Requirements

i. Shall operate on rechargeable batteries

ii. Shall provide minimum 6-8 hours of operation on a full charge

iii. Shall include battery status indicators

3. Electrosurgery Analyzer

a. Electrosurgery analyzer. This is a power analyzing system that verifies electrosurgical specifications such as output power, radio frequency leakage and output waveforms. This is necessary because electrosurgical units should provide safe controlled power output at RF with a predetermined physiological load so that burns and electrical shocks are avoided.

b. Analyzer shall be able to collect measurements in a single continuous mode

c. Wireless connectivity

d. Automatic power distribution measurement including power, current, peak to peak voltage and crest factor

e. Measures RF leakage current from both grounded and isolated equipment

f. Shall provide continuous measurement of power, current, peak to peak voltage and crest factor.

g. All in one tool- contains all hardware and software needed to complete preventative maintenance and troubleshooting

h. LDC screen

i. Unit shall be constructed out of metal/steel

j. Current accuracy shall be within 2.5% of reading

k. Voltage accuracy shall be with in 10% of reading

l. Vessel sealing measurement accuracy whall be within 2.5% of reading

m. Load resistance accuracy shall be within 2.5% of reading

4. Defib Analyzer and AED Tester

a. Portable defibrillator and pacemaker analyzer designed to test, verify, and calibrate defibrillators, external pacemakers, and AEDs. The system shall measure delivered energy, synchronize timing, and pacing parameters to support preventive maintenance, performance verification, and regulatory compliance.

b. Measurement Capabilities

i. The analyzer shall measure, at a minimum:

1. Delivered energy (joules)

2. Voltage (peak and waveform)

3. Current (if applicable)

4. Charge time

5. Sync delay (R-wave to shock timing)

6. Heart rate (simulated ECG signal)

7. Pacemaker pulse characteristics, including:

8. Pulse amplitude

9. Pulse width (duration)

10. Pacing rate (ppm)

c. Performance Requirements

i. Shall measure defibrillator energy range from at least 1 to 360 joules

ii. Shall provide energy measurement accuracy of ±5% or better

iii. Shall support charge time measurement with high resolution

iv. Shall provide pacing rate simulation range of approximately 30 to 300 ppm

v. Shall measure pulse width in milliseconds with clinical accuracy

vi. Shall support testing of monophasic and biphasic defibrillation waveforms

d. ECG Simulation

i. Shall provide integrated ECG simulation for:

1. Normal sinus rhythm

2. Arrhythmias (minimum: VF, VT, asystole)

3. Shall support R-wave synchronization testing

4. Shall allow adjustable heart rate and waveform selection

e. Load Simulation

i. Shall include internal defibrillator test loads, minimum:

1. 50 ohm standard load

2. Additional selectable loads (e.g., 25, 75, 100 ohms or equivalent) preferred

3. Shall support high-energy discharge handling without external loads

f. User Interface and Controls

i. Shall include a digital display showing measured parameters clearly

ii. Shall provide simple, menu-driven or direct-access controls

iii. Shall allow real-time display of waveform and test results

iv. Shall include status indicators and error notifications

g. Data Management and Connectivity

i. Shall support data storage and/or transfer capability

ii. Shall include USB or equivalent interface for exporting test data

h. Physical Characteristics

i. Shall be portable and suitable for field service use

ii. Shall have a durable enclosure for biomedical environments

iii. Shall be suitable for bench-top or handheld operation

i. Power Requirements

i. Shall operate on rechargeable battery and/or AC power

ii. Battery shall provide minimum 4-6 hours of operation

iii. Shall include battery status indicator

j. Safety Features

i. Shall include overvoltage and overload protection

ii. Shall safely dissipate high-energy defibrillator discharges

iii. Shall include proper grounding and electrical isolation

5. Digital Multimeter

a. Portable digital multimeter (DMM) designed for field service technicians to measure electrical parameters including voltage, current, and resistance. The unit shall support troubleshooting and maintenance of electrical and electronic systems in clinical and biomedical environments.

b. The multimeter shall measure, at a minimum:

i. AC voltage (True RMS)

ii. DC voltage

iii. AC current

iv. DC current

v. Resistance (ohms)

vi. Continuity (audible)

vii. Capacitance

viii. Frequency (Hz)

ix. Diode test function

c. Performance Requirements

i. Shall provide True RMS measurement for accurate readings on non-linear loads

ii. Shall measure AC/DC voltage up to at least 600 volts

iii. Shall measure current up to at least 10 amps (fused input)

iv. Shall measure resistance up to at least 40 megaohms

v. Shall provide basic accuracy of ±1% or better for DC voltage

vi. Shall include auto-ranging capability

vii. Shall provide minimum 6,000 count display resolution

d. User Interface and Display

i. Shall include a digital LCD display with clear, easy-to-read measurements

ii. Shall include backlight for low-light environments

iii. Shall provide data hold function

iv. Shall include min/max recording capability (preferred)

v. Shall include simple rotary selector or equivalent control interface

e. Safety Requirements

i. Shall meet CAT III 600V safety rating minimum

ii. Shall include input protection with replaceable fuses

iii. Shall comply with:

1. IEC 61010-1 safety standard

2. Shall include overload protection and warning indicators

f. Physical Characteristics

i. Shall be portable and handheld

ii. Shall weigh approximately 1 lb or less

iii. Shall include a durable, impact-resistant housing

iv. Shall include protective holster or integrated case

g. Power Requirements

i. Shall operate on standard replaceable batteries (e.g., 9V or AA)

ii. Shall provide minimum 200 hours battery life under normal use

iii. Shall include low battery indicator

DELIVERABLES

CLIN 0001 – ECG Analyzer

QTY: 1 EA

• In accordance with Statement of Requirement – Technical Requirements

CLIN 0002 – Radiation-Light Field Analyzer

QTY: 1 EA

• In accordance with Statement of Requirement – Technical Requirements CLIN 0003 – Electrosurgery Analyzer

QTY: 1 EA

• In accordance with Statement of Requirement – Technical Requirements

CLIN 0004 – Defib Analyzer and AED Tester

QTY: 1 EA

• In accordance with Statement of Requirement – Technical Requirements

CLIN 0005 – Digital Multimeter

QTY: 1 EA

• In accordance with Statement of Requirement – Technical Requirements

DELIVERY SCHEDULE

60 days after receipt of order (ARO)

DELIVERY LOCATION

Department of Veterans Affairs Harry S. Truman VA Medical Center – Multi-Specialty CBOC – Rolla 2701 Vandiver Dr.

Columbia, MO 65202

Contractors must provide packing slips with a line-by-line inventory for each item in the delivery to include description and serial number for each item so that items can be entered into the VA property book upon arrival to site or warehouse.