AMENDMENT 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 8

0001 09-10-2026

657-26-3-8543-0261

N/A

36C255

Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255

Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

To all Offerors/Bidders

36C25526Q0648

09-03-2026

X

X X

X 1

Dental Chairs Replacement | St. Louis VA Health Care System

The purpose of this Amendment is to provide the Questions and Answers and changes to document as follows:

1. See continuations pages for all Questions and Answers and revised Statement of Requirements.

2. The PRICE/COST SCHEDULE has changed and is provided on the continuation pages. Your quote should use this revised PRICE/COST SCHEDULE and no other for quote submission.

3. The quote due date remains the same, on or before September 16, 2026, by 11:00 a.m. Central.

Teresa Cabanting

Contracting Officer

CONTINUATION PAGE

Questions & Answers

1. The Statement of Requirements identifies:

77.1876.00 – Unit MT Module, 300PRO on 511B and CLIN 0006 requests:

1 EA – Brand Name or Equal to Unit MT Module 300PRO on 511B.

Our supplier has advised that item 77.1876.00 appears to be the mounting module/system for a 300PRO unit rather than the complete 300PRO unit itself.

Could you please confirm whether the VA requires:

• Only the Unit MT Module, 300PRO on 511B (Item 77.1876.00) as stated in CLIN 0006;

or

• The complete 300PRO unit/system in addition to the mounting module?

Answer: CLIN 0006 removes the product and CLIN 0002 has increased from a quantity of 8 each to a quantity of 9 each. Additionally, CLIN 0007 has been changed to CLIN 0006 1

Job – Installation. (see revised COST/PRICE SCHEDULE on next page)

2. I do not see any requirements for dental operatory lights, either chair-mounted or track-mounted. Can you confirm whether lights are required as part of this procurement, and if so, which configuration is needed?

Answer: There are overhead track-mounted lights installed and will NOT be replaced.

3. In addition, I do not see an assistant instrumentation/package identified with the dental delivery systems. Is the assistant instrumentation intended to be incorporated into the cabinetry, such as a 12 o’clock rear cabinet configuration, or is a separate chair-mounted/rear-mounted assistant package required?

Answer: No assistant instrumentation/package.

STATEMENT OF REQUIREMENTS

Objective

The Department of Veteran’s Affairs, Saint Louis Health Care System, has a need for ADEC 511 Dental Chairs, ADEC 521 Doctor’s Stools, Asst. stools, 482-ADEC monitors, 532 TRAD systems, and auxiliary equipment to replace the existing chairs. This document highlights the technical specifications and incidental services that must be compatible with the current installed equipment.

Equipment Specifications:

• V0195.0264 Foundation Price,511 B Chair, No Upholstery

• V0075.0014 Seamless Upholstery

• V0040.0001 Floor Box, Contoured,511/311B

• V0037.0002 Duplex, Duplex Air/WTR QD

• V0195.0266 Foundation Price,532B Radius, Deluxe Plus Touch

• V0070.0016 Tray HLDR, Side MT, STD

• V0573.0001 1 Medium SS Tray

• 6 Position Delivery Unit:

➢ V0267.005 Autoclavable Syringe

➢ V0267.0102 KL703 Tubing Kit, Electric Motor, Medium, Integrate

➢ V0267.0006 Positions [0],5 Hole FBR OPT W/Bulb Tubing

➢ V0267.0001 Positions,6‐Pin Tubing

➢ V0267.0106 Cav66 with Sterimate 360 CAN,66in

➢ 6th position is Empty

• V0053.0009 EMC‐703 Control Module Kit, Integrated

• V0300.0002 Handle, Handle

• V0195.0094 Foundation Pric, 482 Monitor MT, Radius MT

• V0118.0015 Lower Rigid Arm, Monitor Mount

• 77.1876.00 - Unit MT Module,300PRO on 511B

• De-installation and Removal

• Installation and Training

• Blanket Wrap Service

Technical Specifications:

• Seat Height Range: at a minimum of 13.5 (343 mm) to a maximum of 31.5″ (800 mm)

• Lift System: Hydraulic cantilever mechanism

• Seat Tilt: Hydraulic system, adjustable

• Weight Capacity: at a minimum of 400 lbs. (181.4 kg) to a maximum of 500 lbs.

(227 kg)

• Input Voltage: 100–240 V, 50/60 Hz

• Chair’s electric motor will have full Compatibility with StarDental, Dentsply

Sirona, and KaVo brand handpieces and motors (List Below):

o StarDental Handpieces:

▪ Torque Flex High Speed Lube-Free Handpiece, Model 430SWL

▪ 45° Torque Flex High Speed Lube-Free Handpiece, Model 430SWL45

▪ Prophy Star3 Lube Free Handpiece, Model 264422

▪ Titan Dental Drill Heads, Model ACLF2 & ALLF

▪ 2000 RPM Motor Adapter, Model D7022639410

▪ Straight Nose Cone Motor Adapter, Model D7022639420

▪ Titan Motor Adapter, Model D7022639700

Installation and Assembly:

• Contractor will be responsible for assembly and installation of systems after notification from VA Saint Louis Biomedical Engineering that it has been delivered to station.

- Installation will include implementation and testing of all purchased interfaces to

VA electronic systems in coordination with Clinical Staff, Biomedical Engineering staff, O&IT staff, and others identified as needed.

- Installation will include verification and alteration of utilities hookups, such as Air, Water, Electric, Drain, and Vacuum, as needed, in coordination with Facilities Engineering staff, Clinical staff, and Biomedical Engineering staff.

- Installation will be completed in phases due to the full fleet replacement.

• Install will include unboxing, debris removal.

• Transportation of equipment to final use location with complete installation with all connections completed and tested.

• Contractor will Assemble and install within 60 days of delivery to station and all final staging locations/individual exam rooms.

• Contractor will provide all necessary accessories, cables, adaptors, etc. to deliver a fully functional clinical device.

Training:

• Contractor will provide on-site clinical/applications training for relevant VA Saint Louis staff members.

• Contractor will provide introductory system/maintenance training to VA Saint Louis Biomedical Engineering staff during installation.

• Contractor will include all costs for travel to provide this training in their proposal.

• Contractor will coordinate all installation and training dates with VA Saint Louis specified Biomedical Engineering POC who will communicate internally with clinical staff.

Warranty and Service

• Service and Operator Manuals – The Contractor will provide the following documentation for the proposed system:

- Two (2) copies of operator's instruction manuals per unit purchased

- Two (2) copies of complete technical service manuals including detailed troubleshooting guides, necessary diagnostic software, service keys, schematic diagrams, parts lists, and any other resources available to the manufacturer’s service technicians.

- Two (2) copies of a system manager’s manual outlining back-up procedures, managing privilege group limits, routine tasks, etc.

• Warranty – The system, all accessories, and all software will be covered under the manufacturer’s warranty and will include all parts and labor for at least one year following acceptance by the Government.

- A manufacturer’s factory-trained Field Service Engineer will perform installation and maintenance during the warranty period.

- The warranty period will not begin until after the VA Saint Louis Biomedical

Engineering POC has accepted the products delivery, installation, and functionality.

- The warranty will include all manufacturers recommended Preventive Maintenance procedures for its duration.

- All available software updates and security patches will be made available to the VA Saint Louis during the warranty period.

- Contractor will provide responses to applications and technical calls within 8 hours.

- Contractor will ship replacement parts within 48 hours of identifying necessity by VA Saint Louis Biomedical Engineering staff.

Other Features

Value added features that may be considered include but are not limited to:

• Options for Trade-in of existing equipment,

• Extended Warranty options,

• Service and Biomedical training options:

- Options for this training should include all registration, travel, and lodging costs.

Hours of Operation

• Normal hours of coverage are Monday through Friday, 7:00 AM to 3:30 PM Central Standard Time excluding national holidays.

• Contractor on-site visits will be coordinated with the VA Saint Louis Biomedical Engineering POC before being scheduled or conducted.

• Contractor representatives will check in with the VA Saint Louis Biomedical Engineering POC when they arrive on-site and check out upon completion of work each day.

• All services will be performed during normal hours unless otherwise scheduled with the VA Saint Louis Biomedical Engineering POC.

• Contractor staff will always be professional and will take all necessary precautions to maintain a safe environment for the occupants. This includes, as necessary, coordinating access and closures for sensitive areas of the Medical Center.

• Contractor will be responsible for cleaning all work areas after completion of tasks.

This includes removal of packaging and a clean sweep/mop of the area as required by work type.

• Contractor staff will minimize noise as much as possible while working in all buildings.

• Contractor is responsible for providing all Personal Protective Equipment necessary for their work.

Note: Hardware/software update/upgrade installations, where applicable, may be scheduled and performed outside normal hours of coverage at no additional charge to the Government (unless it would be detrimental to equipment up-time; to be determined by the VA Saint Louis Biomedical Engineering POC).

Federal Holidays observed by VA Saint Louis are:

New Year’s Day Labor Day

Martin Luther King Day Columbus Day

President’s Day Veterans’ Day

Memorial Day Thanksgiving Day

Juneteenth Christmas Day

Independence Day

Delivery

• Contractor will deliver purchased equipment within 75 business days of receiving completed contract from the VISN 15 Contracting Officer.

NOTE: If delivery delays occur the Contractor will notify the Contracting Officer and the VA Saint Louis Biomedical Engineering POC.

Contractor will provide full blanket wrap service for protective measures during transit.

• Delivery will be to the John Cochran VA Saint Louis Health Care System main campus. Contractor will coordinate exact delivery location with the VA Saint Louis Biomedical Engineering POC.

• Contractor will ensure that equipment is sent to the Attention of Biomedical Engineering and will include the VA Saint Louis obligation PO Number, on the shipping label.

• Delivery of oversized, palletized orders or orders that contain a large number of components will be coordinated with VA Saint Louis Biomedical Engineering POC, who will communicate internally with Warehouse Staff.

END OF STATEMENT OF REQUIREMENTS

PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

9.00 EA __________________ __________________

BRAND NAME OR EQUAL to A-DEC 511 CHAIR - in accordance with the Statement of Requirements.

Delivery: 75 Days ARO PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing PRODUCT/SERVICE CODE: 6520 - Dental Instruments, Equipment, and Supplies

BRAND NAME OR EQUAL to A-DEC 532 TRAD DELIVERY SYSTEM - in accordance with the Statement of Requirements.

Delivery: 75 Days ARO PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing

BRAND NAME OR EQUAL to A-DEC MONITOR MT 482.

Delivery: 75 Days ARO PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing

BRAND NAME OR EQUAL to A-DEC 521 DOCTOR STOOL

Delivery: 75 Days ARO PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing

3.00 EA __________________ __________________

BRAND NAME OR EQUAL to A-DEC 522 AAST STOOL.

Delivery 75 Days ARO PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing

1.00 EA __________________ __________________

INSTALLATION.

PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing

GRAND TOTAL __________________