RFQ - 36C25526Q0595.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25526Q0595 08-10-2026

Castle, Ron | ronald.castle@va.gov (913) 946-1166 08-17-2026

1100 CDT

36C255 Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

X 100

X

339112

1000 Employees

N/A

X

Department of Veterans Affiars Harry S. Truman VA Medical Center Rolla CBOC 13063 Old Wire Rd Rolla MO 65401

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255

Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp

Austin TX

877-353-9791 512-460-5429

See CONTINUATION Page

Wall System - Columbia VAMC - Rolla CBOC In Accordance with the Statement of Work

******** See Section B for details ********

This will result in a Firm Fixed Price, FOB Destination contract.

This is intended as Small Business Set Aside. The NMR "Exception" is applicable.

Vendor must be an authorized distributor, submit your Authorized Distributor Letter with your quote.

See CONTINUATION Page

X X

X 1

Ronald D. Castle Contracting Officer

36C25526Q0595

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

B.4 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS (NOV 2015)

C.4 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (NOV

2025) (DEVIATION)

C.5 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS

(DEVIATION APR 2026)

C.6 52.223-23 SUSTAINABLE PRODUCTS (NOV 2025) (DEVIATION)

C.7 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.8 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

E.2 ADDENDUM TO 52.252-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

ITEMS

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.4 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.5 52.225-2 BUY AMERICAN CERTIFICATE (OCT 2022)

E.5 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (OCT 2025) (DEVIATION)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: NAME: ___________________________________

UEI #: __________________________________

ADDRESS: ________________________________

City/State/Zip: _____________________________

POC: _____________________________________

CONTACT INFO: __________________________

b. GOVERNMENT: CONTRACTING OFFICER 36C255

DEPARTMENT OF VETERANS AFFAIRS

NETWORK CONTRACTING OFFICE (NCO) 15

3450 S 4th STREET

LEAVENWORTH, KS 66048

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System for Award Management

3. INVOICES: Invoices shall be submitted:

[X] Upon Acceptance [ ] Other

a. Quarterly [ ]

b. Semi-Annually [ ]

c. Annually [ ]

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

http://www.fsc.va.gov/einvoice.asp

AMENDMENT NO DATE

B.2 STATEMENT OF WORK

1.0 Introduction

This Statement of Work (SOW) defines the requirements of the Harry S Truman VA Medical Center - Multi-Specialty CBOC – Rolla in establishing a fixed-price brand name or equal order for Sphygmomanometer, wall and mobile, Otoscope, Ophthalmoscope, Retinoscope, and Trans-illuminator.

1.1 Background

Harry S Truman VA Medical Center - Multi-Specialty CBOC – Rolla requires Ophthalmic Tables, Refractor, Vestibular Chair & Portable Microscope to outfit the new facility and provide services for the VA.

1.2 Scope

The scope of this purchase order is to provide Harry S Truman VA Medical Center - Multi-Specialty CBOC – Rolla with brand name or equal item for delivery to the Harry S Truman VA Medical Center - Multi-Specialty CBOC – Rolla location. Contractors shall furnish all requirements. Estimated delivery dates are November 2nd, 2026 – January 8th, 2027. Specific installation dates will be defined upon award.

The delivery schedule is based upon the current construction schedule, which is subject to change. The vendor shall not increase prices for a change in delivery date due to construction delays. The awardees actual delivery dates will be confirmed by VA upon award.

2.0 General Requirement

All equipment to be supplied under the specifications shall be the newest and the most current model of a standard product of a manufacturer of record) made in America (MIA). A manufacturer of record is defined as a company whose main occupation is the manufacture for sale of the items of equipment and which:

a. Maintains a factory production line.

b. Maintains a stock of replacement parts for the item.

c. Maintains engineering drawings, specifications, operating manuals and maintenance manuals.

d. Has published and distributed descriptive literature and equipment specifications on the equipment.

Any equipment or service as applicable must be in compliance with the Memorandum dated March 6th 2025 Subject: Electronic Health Record Modernization Standardization

(VIEWS 12862405).

Requirements:

Description/Part Number* Qty

- Sphygmomanometer, Aneroid, Wall Mounted 29

- Sphygmomanometer, Aneroid, Mobile 2

- Otoscope Set, Wall Mounted 28

- Otoscope/Ophthalmoscope, Desktop 3

- Bracket 3

- Ophthalmoscope, Direct 6

- Retinoscope, Streak 6

- Trans-illuminator w/ Handle 6

Specifications:

1. 1 | Sphygmomanometer, Aneroid, Wall Mounted

a. Shall be a wall-mounted aneroid (non-mercury, non-electronic) blood pressure measurement system.

b. Improved ergonomics and a new modern design make for an easy-to-use blood pressure aneroid, developed with staff and facility workflow efficiency in mind.

c. Recessed, laser-engraved dial face with high-contrast pointer provides certified accuracy to reduce errors and improve patient care.

d. Measurement range: at least 0–300 mmHg.

e. Accuracy: ±3 mmHg or better over the full measurement range.

f. Must include a clearly visible pressure gauge suitable for clinical use.

g. Large, easy-to-read analog dial with high-contrast markings.

h. Gauge shall be shock-resistant to help maintain calibration accuracy.

i. Wall-mounted configuration suitable for permanent installation in exam rooms.

j. Must allow the gauge to pivot or rotate for clinician and patient visibility.

k. Must integrate with standard wall mounting hardware used in clinical environments.

l. Must include an inflation bulb with air release valve for manual pressure control.

m. Must include at least one reusable adult blood pressure cuff.

n. Tubing shall be latex-free and of sufficient length for clinical use.

o. Must be field-calibratable or verifiable in accordance with clinical standards.

p. Must maintain accuracy with routine clinical use.

q. Components shall be constructed of durable materials appropriate for healthcare environments.

r. Must be suitable for routine cleaning and disinfection using hospital-approved agents.

s. All patient-contact components shall be latex-free.

t. Must include at least one large adult cuff.

2. | Sphygmomanometer, Aneroid, Mobile

a. The mobile aneroid sphygmomanometer has a 5 leg mobile stand and built in cuff storage.

b. Measurement range: at least 0-300 mmHg.

c. Accuracy: ±3 mmHg or better over the full measurement range.

d. Must include a precision aneroid pressure gauge suitable for clinical use.

e. Large, easy-to-read analog dial with high-contrast markings.

f. Gauge shall be shock-resistant to help maintain calibration accuracy.

g. Gauge shall be mounted at a height and angle suitable for clinician visibility during patient measurement.

h. Mounted on a stable mobile stand designed for clinical environments.

i. Stand shall include casters to allow easy movement between patient care areas.

j. Casters shall be smooth-rolling and suitable for use on healthcare flooring.

k. Stand shall provide secure support for the gauge and inflation components during transport and use.

l. Must include a manual inflation bulb with air release valve for controlled pressurization.

m. Must include at least one reusable adult blood pressure cuff.

n. Tubing shall be latex-free and of sufficient length for bedside and chairside use.

o. Must be field-calibratable or verifiable in accordance with clinical standards.

p. Must maintain calibration accuracy under routine clinical use and transport.

q. Components shall be constructed of durable materials appropriate for healthcare environments.

r. Must be suitable for routine cleaning and disinfection using hospital-approved agents.

s. All patient-contact components shall be latex-free.

t. Must include at least one large adult cuff.

3. | Otoscope Set, Wall Mounted

a. Wall-mounted, integrated diagnostic system designed for outpatient exam rooms and clinical environments.

b. Centralized power system supplying power to all diagnostic instruments from a single wall-mounted transformer.

c. Instruments shall automatically power on when removed from the cradle and power off when returned.

d. System shall support simultaneous mounting and operation of multiple diagnostic instruments.

e. Construction shall be durable and suitable for repeated clinical use and cleaning.

f. The system shall include, at a minimum, the following components or equivalent:

i. Ophthalmoscope

1. Coaxial LED Ophthalmoscope

2. Coaxial illumination to reduce corneal glare and improve retinal visualization.

3. LED light source with long service life and consistent color temperature.

4. Adjustable diopter range suitable for adult and pediatric examinations.

5. Multiple aperture selections appropriate for routine eye exams.

ii. Otoscope

1. Wide-View LED Otoscope (MacroView-style or equivalent)

2. LED illumination providing bright, uniform light output.

3. Wide field of view for enhanced visualization of the ear canal and tympanic membrane.

4. Sealed optical system to reduce dust and debris intrusion.

5. Compatible with reusable and disposable ear specula.

iii. Ear Specula Management

1. Integrated Ear Specula Dispenser

2. Wall-mounted or system-mounted dispenser compatible with disposable ear specula.

3. Designed for one-handed access to support infection control workflows.

4. Compatible with commonly available disposable specula sizes.

iv. Power and Electrical

1. Operates on standard facility power (120 VAC, 60 Hz).

2. Central power supply shall eliminate the need for disposable batteries during normal operation.

g. Wall mounting plate and required hardware included.

h. Instrument handles shall be coiled or retractable to allow ease of use and organized storage.

i. System layout shall allow efficient, one-handed instrument removal and return.

j. Smooth, non-porous exterior surfaces suitable for hospital-approved disinfectants.

k. Instrument heads and handles designed to withstand repeated cleaning.

l. Disposable ear specula compatible with infection prevention standards.

m. Illumination levels adequate for routine diagnostic examinations in standard exam room lighting.

n. Minimal heat generation at the instrument head.

o. Quiet operation with no audible interference during use.

4. | Otoscope/Ophthalmoscope, Desktop

a. System shall include a wall-mounted diagnostic power transformer designed for continuous use in clinical exam rooms.

b. System shall include two rechargeable lithium-ion diagnostic power handle compatible with wall-mounted charging and standard diagnostic instrument heads.

c. Power handle shall utilize lithium-ion battery technology to provide consistent illumination output, rapid recharge capability, and reduced memory effect.

d. Wall transformer shall maintain the power handle in a charged state while docked and support rapid recharging to ensure clinical readiness.

e. System shall include a coaxial LED ophthalmoscope designed to reduce corneal glare and reflections while providing a clear view of the retina.

f. Ophthalmoscope shall provide long-life LED illumination suitable for routine and specialty eye examinations.

g. System shall include a wide-field LED otoscope designed to provide enhanced visualization of the ear canal and tympanic membrane.

h. Otoscope shall be compatible with disposable ear specula commonly used in clinical environments.

i. Diagnostic instrument heads shall be fully compatible with the provided lithium-ion power handle without adapters or modifications.

j. All components shall be constructed of materials suitable for frequent cleaning and disinfection in a healthcare environment.

k. Wall-mounted transformer shall operate on standard hospital electrical power and comply with applicable electrical safety requirements.

l. Wall-mounted design shall minimize countertop and floor space usage within exam rooms.

m. Must include wall mount bracket

5. | Ophthalmoscope, Direct

a. Ophthalmoscope with 3.5 V Halogen, head only.

b. Ophthalmoscope head shall utilize coaxial LED illumination to reduce corneal glare and reflections.

c. Shall provide clear visualization of retinal structures suitable for routine and specialty eye examinations.

d. LED light source shall be long-life and maintenance-free.

e. No adapters or modifications shall be required for operation.

f. Diagnostic heads shall be constructed of materials suitable for frequent cleaning and disinfection in a healthcare environment.

g. Diagnostic heads shall attach and detach easily from compatible handles to support efficient clinical workflow.

h. Power handle not included.

6. | Retinoscope, Streak

a. Requirement is for retinoscope instrument head only.

b. Power handles, chargers, wall transformers, or desk-mounted power supplies shall NOT be included.

c. Retinoscope head shall provide a streak retinoscopy function suitable for objective refraction and ophthalmic examinations.

d. Retinoscope head shall allow rotation of the streak to support accurate alignment during refraction procedures.

e. Retinoscope head shall allow adjustment of the streak focus from plane to converging and diverging beam patterns.

f. Retinoscope head shall provide bright, uniform illumination suitable for use in standard clinical lighting conditions.

g. No adapters or modifications shall be required.

h. Retinoscope head shall be constructed of materials suitable for frequent cleaning and disinfection in a healthcare environment.

i. Retinoscope head shall attach and detach easily from compatible handles to support efficient clinical workflow.

j. Power handle not included.

7. | Retinoscope, Streak

a. Requirement is for retinoscope instrument head only.

b. Power handles, chargers, wall transformers, or desk-mounted power supplies shall NOT be included.

c. Retinoscope head shall provide a streak retinoscopy function suitable for objective refraction and ophthalmic examinations.

d. Retinoscope head shall allow rotation of the streak to support accurate alignment during refraction procedures.

e. Retinoscope head shall allow adjustment of the streak focus from plane to converging and diverging beam patterns.

f. Retinoscope head shall provide bright, uniform illumination suitable for use in standard clinical lighting conditions.

g. No adapters or modifications shall be required.

h. Retinoscope head shall be constructed of materials suitable for frequent cleaning and disinfection in a healthcare environment.

i. Retinoscope head shall attach and detach easily from compatible handles to support efficient clinical workflow.

j. Power handle not included.

8. | Trans-illuminator

a. Requirement is for a Finnoff-style transilluminator instrument head only.

b. Power handles, chargers, wall transformers, or desk-mounted power supplies shall NOT be included.

c. Transilluminator head shall be suitable for transillumination examinations of sinuses, soft tissue, and vascular structures.

d. Transilluminator head shall provide bright, concentrated illumination appropriate for clinical diagnostic use.

e. Illumination shall be designed to minimize heat transfer to the patient during prolonged or repeated use.

f. Transilluminator head shall be compatible with standard 3.5-volt diagnostic power handles

g. Transilluminator head shall be constructed of materials suitable for frequent cleaning and disinfection in a healthcare environment.

h. Head shall have a compact profile to allow precise positioning during examinations.

i. Transilluminator head shall attach and detach easily from compatible handles to support efficient clinical workflow.

3.0 Work Hours:

Normal business hours are 8:00AM to 4:30PM Monday thru Friday excluding Federal Holidays. Work completed outside this time shall be requested through the Point of Contact.

The Government recognized US holidays are: New Year's Day, Martin Luther King, Jr.

Day, Presidents Day, Juneteenth, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

4.0 Delivery and Receiving:

Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated with VA Activations POC: prior to any attempts at delivery. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company.

Delivery shall be freight on board (FOB) – Destination.

Installation Address:

Harry S Truman VA Medical Center - Multi-Specialty CBOC – Rolla 13063 Old Wire Rd Rolla, MO 65401-000

Vendor Delivery paperwork requirements:

Vendors must provide packing slips with a line-by-line inventory for each item in the delivery to include description and serial number for each item so that items can be entered into the VA property book upon arrival to site or warehouse.

5.0 Period of Performance:

Period of performance will be from November 2nd, 2026 – January 31st, 2027 giving the vendor time deliver the product and install, to each listed location, after award.

6.0 Warranty and Support:

The contractor shall provide a manufacture’s two-year, free replacement warranty on units with normal wear and tear, including free return shipping, from date of delivery.

7.0 Use of Premises

If during the performance of this contract, work will be carried out on Harry S Truman VA Medical Center - Multi-Specialty CBOC – Rolla premises, the vendor shall perform all work in such a manner that will cause a minimum interference with operations and the operations of other contractors on the premises.

The vendor shall communicate through the VA POC any required coordination requirements with the General Construction contractor prior to and during delivery and installation activities.

The project may be an active construction site during delivery and installation. The vendor shall take all necessary precautions to protect the premises and all persons and property therein from damage or injury. The vendor shall assume responsibility for taking precautions for the vendor's (and associated subcontractors’) employees, agents, licensees, and permittees. The vendor shall abide by any safety requirements imposed by the GC (e.g. hard hats, safety vests).

8.0 GOVERNMENT AND CONTRACTOR RESPONSIBILITIES

VA shall provide the contractor with copies of documents that the VA is required to provide.

The contractor shall request other VA documentation deemed pertinent to the work accomplishment directly from the COR. The contractor is expected to use common knowledge and resourcefulness in securing all other reference materials, standard industry publications, and related materials that are pertinent to the work.

The contractor shall maintain frequent communications with the Program Office and the COR to conduct work in progress reviews if necessary. Progress reports shall be delivered electronically to the COR, with an electronic courtesy copy to the activations

PM.

The contractor assumes full responsibility for the delivery of the goods and shall assume all the duties, responsibilities and obligations associated with the prime contractor.

The contractor assumes liability for its subcontractors and shall ensure that its subcontractors shall comply in all respect with the relevant terms of this agreement to the extent that it or they are retained by the Contractor.

The contractor shall deliver the goods to the Harry S Truman VA Medical Center - Multi- Specialty CBOC – Rolla locations listed in section 4.0 Delivery Requirements.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVICES

QUANTIT

Y

UNI

T

UNIT

PRICE AMOUNT

Otoscope Set, Wall Mounted

PRINCIPAL NAICS CODE:

339112 - Surgical and Medical Instrument Manufacturing

PRODUCT/SERVICE CODE:

6515 - Medical and Surgical Instruments, Equipment, and Supplies

28 EA $________

Otoscope/Ophthalmoscope , Desktop

PRINCIPAL NAICS CODE:

339112 - Surgical and Medical Instrument Manufacturing

PRODUCT/SERVICE CODE:

6515 - Medical and Surgical Instruments, Equipment, and Supplies

3 EA $________

Bracket

PRINCIPAL NAICS CODE:

339112 - Surgical and Medical Instrument Manufacturing

PRODUCT/SERVICE CODE:

6515 - Medical and Surgical Instruments, Equipment, and Supplies

3 EA $________

Extra otoscope head

PRINCIPAL NAICS CODE:

339112 - Surgical and Medical Instrument Manufacturing

PRODUCT/SERVICE CODE:

6515 - Medical and Surgical Instruments, Equipment, and Supplies

3 EA $________

Ophthalmoscope, Direct

PRINCIPAL NAICS CODE:

339112 - Surgical and

6 EA $________

Medical Instrument Manufacturing

PRODUCT/SERVICE CODE:

6515 - Medical and Surgical Instruments, Equipment, and Supplies

Retinoscope, Streak

PRINCIPAL NAICS CODE:

339112 - Surgical and Medical Instrument Manufacturing

PRODUCT/SERVICE CODE:

6515 - Medical and Surgical Instruments, Equipment, and Supplies

6 EA $________

Trans-illuminator w/ Handle

PRINCIPAL NAICS CODE:

339112 - Surgical and Medical Instrument Manufacturing

PRODUCT/SERVICE CODE:

6515 - Medical and Surgical Instruments, Equipment, and Supplies

6 EA $________

3.5 V Lithium Ion

Rechargeable Handle

PRINCIPAL NAICS CODE:

339112 - Surgical and Medical Instrument Manufacturing

PRODUCT/SERVICE CODE:

6515 - Medical and Surgical Instruments, Equipment, and Supplies

12 EA $________

GRAND TOTAL $_________

B.4 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001-

SHIP TO:

Department of Veterans Affairs Harry S. Truman Memorial Veterans Hospital 800 Hospital Dr Columbia, MO 65201 5275

USA

ALL 30 Days ARO

MARK FOR: To Be Announced Upon Award

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C.

chapter 87, Kickbacks; 49 U.S.C. 40118, Government-financed air transportation; and 41 U.S.C.

chapter 21 relating to procurement integrity.

(r) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Disputes, Payments, Invoice, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) Other contract clauses incorporated in the solicitation or contract;

(4) Addenda to this solicitation or contract,

(5) Solicitation provisions incorporated in the solicitation.

(6) Other paragraphs of this clause.

(7) Other documents, exhibits, and attachments; and

(8) The specification.

(s) Unauthorized obligations.

(1) Except as stated in paragraph (s)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government-authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (s)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(t) Comptroller General examination of record. This paragraph applies if this contract was awarded using other than sealed bid procedures and is in excess of the simplified acquisition threshold on the date of award of this contract.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices, at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR part 4, longer period required by statute, or periods specified in other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This clause does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(u) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023

52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS OR STATEMENTS

JAN 2017

52.204-13 SYSTEM FOR AWARD MANAGEMENT—MAINTENANCE

(DEVIATION)

NOV 2025

52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE

NOV 2025

52.222-19 CHILD LABOR—COOPERATION WITH AUTHORITIES

AND REMEDIES (DEVIATION)

MAR 2026

52.222-50 COMBATING TRAFFICKING IN PERSONS (DEVIATION) NOV 2025

52.225-1 BUY AMERICAN—SUPPLIES (DEVIATION) NOV 2025

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN

TEXT MESSAGING WHILE DRIVING

MAY 2024

52.229-12 TAX ON CERTAIN FOREIGN PROCUREMENTS FEB 2021

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER—

SYSTEM FOR AWARD MANAGEMENT

OCT 2018

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

MAR 2023

52.233-3 PROTEST AFTER AWARD AUG 1996

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM OCT 2004

852.203-70 COMMERCIAL ADVERTISING MAY 2018

852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-

OWNED SMALL BUSINESS EVALUATION FACTORS

JAN 2023

852.215-71 EVALUATION FACTOR COMMITMENTS OCT 2019

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS NOV 2018

852.242-71 ADMINISTRATIVE CONTRACTING OFFICER OCT 2020

852.246-71 REJECTED GOODS OCT 2018

C.3 52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED

DOMESTIC CORPORATIONS (NOV 2015)

(a) Definitions. As used in this clause—

Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Subsidiary means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

(b) If the contractor reorganizes as an inverted domestic corporation or becomes a subsidiary of an inverted domestic corporation at any time during the period of performance of this contract, the Government may be prohibited from paying for Contractor activities performed after the date when it becomes an inverted domestic corporation or subsidiary. The Government may seek any available remedies in the event the Contractor fails to perform in accordance with the terms and conditions of the contract as a result of Government action under this clause.

(c) Exceptions to this prohibition are located at 9.108-2.

(d) In the event the Contractor becomes either an inverted domestic corporation, or a subsidiary of an inverted domestic corporation during contract performance, the Contractor shall give written notice to the Contracting Officer within five business days from the date of the inversion event.

C.4 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES

(NOV 2025) (DEVIATION)

(a) Equal opportunity clause. The Contractor must abide by the requirements of the equal opportunity clause at 41 CFR 60-741.5(a), as of March 24, 2014. This clause prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by the Contractor to employ and advance in employment qualified individuals with disabilities.

(b) Subcontracts. The Contractor must include the terms of this clause in every subcontract or purchase order in excess of the threshold specified in Federal Acquisition Regulation (FAR) 22.1401-2(a)(1) on the date of subcontract award, unless exempted by rules, regulations, or orders of the Secretary, so that such provisions will be binding upon each subcontractor or vendor. The Contractor must act as specified by the Director, Office of Federal Contract Compliance Programs of the U.S. Department of Labor, to enforce the terms, including action for noncompliance. Such necessary changes in language may be made as shall be appropriate to identify properly the parties and their undertakings.

(End of Clause)

C.5 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL

CONTRACTORS (DEVIATION APR 2026)

(a)Definitions. As used in this clause—

Program participation means membership or participation in, or access or admission to:

training, mentoring, or leadership development programs; educational opportunities; clubs;

associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

(End of Clause)

C.6 52.223-23 SUSTAINABLE PRODUCTS (NOV 2025) (DEVIATION)

(a) Definitions. As used in this clause—

Sustainable products means—

(1) A product that contains recovered material designated by the EPA under the Comprehensive Procurement Guidelines (42 U.S.C. 6962) (40 CFR part 247) (https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products).

(2) An energy-efficient product or low standby power device (42 U.S.C. 8259b) (10 CFR part 436, subpart C) (https://www.energy.gov/femp/search-energy-efficient-products, https://www.energystar.gov/products?s=mega, and https://www.energy.gov/femp/low-standby-power-product-list).

(3) A biobased product that meets the content requirements of the USDA under the BioPreferred® program (7 U.S.C. 8102) (7 CFR Part 4270) (https://www.biopreferred.gov/)

(4) A substance identified in the EPA’s Significant New Alternatives Policy (SNAP) program as a safe alternative to an ozone-depleting substance (42 U.S.C. 7671l) (40 CFR part 82, subpart G) (https://www.epa.gov/snap/unacceptable-and-acceptable-substitutes-tables).

(b) Requirements. The Government has identified in the statement of work or elsewhere in the contract the sustainable products that are required during the performance of this contract. The Contractor shall ensure that it provides sustainable products as required by this contract, when the products are—

(1) Delivered to the Government;

(2)Furnished for use by the Government;

(3) Incorporated into the construction of a public building or public work; or

(c) Furnished for use in performing services under this contract, where the cost of the products is a direct cost to this contract.

https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products https://www.energy.gov/femp/search-energy-efficient-products https://www.energystar.gov/products?s=mega https://www.energy.gov/femp/low-standby-power-product-list https://www.energy.gov/femp/low-standby-power-product-list https://www.biopreferred.gov/ https://www.epa.gov/snap/unacceptable-and-acceptable-substitutes-tables

C.7 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

(a) Definitions. As used in this clause—

American Security Drone Act-covered foreign entity means an entity included on a list that the Federal Acquisition Security Council (FASC) develops and maintains and publishes in the System for Award Management (SAM) at https://www.sam.gov (section 1822 of Pub. L. 118-31, 41 U.S.C. 3901 note prec.).

Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered application means the social networking service TikTok or…