36C25526Q0538.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Contracting Officer Laura Ferguson Laura.Ferguson@va.gov

PLACE OF PERFORMANCE

1500 N. Westwood Blvd

Poplar Bluff MO

ADDITIONAL INFORMATION

DESCRIPTION

THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT

DISCLAIMER

1. This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

2. The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this RFI In Accordance With (IAW) FAR Part 15.201(e).

SOURCES SOUGHT DESCRIPTION: See attached Statement of Work.

3. This is NOT a solicitation announcement. This is an RFI/sources sought only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 516210. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After reviewing the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.

4. The Department of Veterans Affairs (VA), VISN 15 Network Contracting Office, is seeking sources that can provide the following:

Contractor shall provide the John J. Pershing VA Medical Center division with a monthly bulk television service.

The contractor shall upgrade the existing satellite television system by installing new style receivers capable of supporting additional channels and providing clearer signal quality.

The contractor shall provide continuous television programming services to 81 outlets located throughout the John J. Pershing VAMC. Programming shall be distributed for use in the community living center, infusion stations, recovery areas, and waiting rooms.

The following services are covered under this agreement:

· Installation of CAT6a cabling to all designated outlets,

· Installation of upgraded satellite receivers,

· Configuration of system for maximum channel lineup and signal fidelity,

· Provision of ongoing television programming service to 81 outlets,

· Maintenance support for all installed equipment during the contract period,

· Technical support and troubleshooting as required.

· New equipment and wiring will be covered by a one-year warranty.

5. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the services that fulfill the requirement. If you are interested and are capable of providing the sought-out services, please provide the requested information as well as the information indicated below. Failure to respond to all questions in this sources sought will determine the interested party as non-responsive which may affect a set-aside decision for a resulting solicitation. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

a. Please provide your UEI number.

b. Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?

c. Is your company considered small under the NAICS code identified under this RFI?

d. If you are identified as a SDVOSB/VOSB or SB, identify how you intend to meet the requirements found in the limitations on subcontracting FAR or VAAR clauses. (providing 51% of the work outlined in section 4 above): Fill out attached Self Performance Worksheet.

e. Please submit your capabilities that show clear, compelling, and convincing evidence that you can meet the requirement described above.

6. Responses to this notice shall be submitted via email to Laura Ferguson at Laura.Ferguson@va.gov. Telephone responses shall not be accepted. Responses must be received no later than Monday, August 03, 2026, at 1630 CST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

MARKET RESEARCH

SELF-PERFORMANCE WORKSHEET

This requirement is for Satellite Television System Upgrade and Services. Please complete this worksheet in its entirety. Failure to provide all requested information may result in your firm being deemed a non-viable source. The Contracting Officer may request additional market research information based on your responses.

Provide the company name, address, and SBA Socioeconomic Status of the business that will perform this requirement:

Name Address SBA Socioeconomic Status

Will a subcontractor be used: _______________________

Is the subcontracted owned by an SDVOSB or other small business entity and if so, which type of entity (SDVOSB, VOSB, WOSB,): ____________________

Provide a list of any intended subcontractors for this requirement, along with their corresponding addresses. Also indicate any SBA socioeconomic certifications held by each subcontractor (e.g., SDVOSB, VOSB, 8(a), WOSB, HUBZone):

Company UEI Address SBA Socioeconomic Status

STATEMENT OF WORK (SOW)

Satellite Television System Upgrade and Programming Services John J. Pershing VA Medical Center, 1500 North Westwood Blvd, Poplar Bluff, MO

1. PERIOD OF PERFORMANCE

The period of performance for this contract shall be one (1) base year, beginning October 1, 2026, through September 30, 2027, with four (4) option periods. The total potential contract period is October 1, 2026, through September 30, 2031.

2. REQUIRED SERVICES

2.1 Satellite System Upgrade

The contractor shall upgrade the existing satellite television system by installing new style receivers capable of supporting additional channels and providing clearer signal quality.

2.2 Cabling Replacement

All television cabling shall be replaced. Existing RG6 cabling will be removed and replaced with CAT6a cabling throughout the facility.

2.3 Television Programming Service

The contractor shall provide continuous television programming services to 81 outlets located throughout the John J. Pershing VAMC. Programming shall be distributed for use in the community living center, infusion stations, recovery areas, and waiting rooms.

2.4 Invoicing and Payment

Monthly invoices shall be submitted for payment. Invoices must reference the contract number and/or purchase order number and specify the period for which payment is due. Payment shall be made upon receipt of a properly prepared invoice.

2.5 Covered Services

The following services are covered under this agreement:

· Installation of CAT6a cabling to all designated outlets,

· Installation of upgraded satellite receivers,

· Configuration of system for maximum channel lineup and signal fidelity,

· Provision of ongoing television programming service to 81 outlets,

· Maintenance support for all installed equipment during the contract period,

· Technical support and troubleshooting as required.

· New equipment and wiring will be covered by a one-year warranty.

3. PERFORMANCE WORK STATEMENT

The contractor shall provide all labor, materials, equipment, and supervision necessary to perform a comprehensive upgrade of the current satellite television system at John J. Pershing VAMC. The scope includes installation of modern satellite receivers and CAT6a cabling to enhance television reception quality and channel availability for Veterans, staff, and visitors in all designated areas. VA staff will be responsible for the removal of old RG6 cabling.

Installation Areas:

· Community Living Center

· Infusion Stations

· Recovery Areas

· Waiting Rooms Work shall be completed with minimal disruption to facility operations. Contractor staff must adhere to all VA regulations regarding safety, infection control, and patient privacy while on site. Upon completion, all systems shall be fully operational and tested for performance.

This equipment and installation costs will be on the base year. There will also be a monthly programming/content charge for 48 channels, and service/support charge for a total monthly charge added to the base year. The monthly programming/content and service/support charge will be carried over to all following option periods.

VA staff will be responsible for the removal of old RG6 cabling after the completion of the installation of the new system.

4. REGULATORY STANDARDS AND COMPLIANCE

The Contractor shall comply with, but is not limited to, the following specific regulatory standards and requirements:

4.1 Federal Occupational Safety and Health Standards

· OSHA General Industry Standards: 29 CFR Part 1910 (OSHA 29 CFR §1910)

· OSHA Construction Standards: 29 CFR Part 1926 (OSHA 29 CFR §1926)

4.2 VA Directives, Handbooks, and Information Security

· VA Handbook 6500: Risk Management Framework for VA Information Systems – Tier 3: VA Information Security Program (VA Handbook 6500)

· VA Directive 6550: Pre-Procurement Assessment of Medical Devices and Systems (VA Directive 6550)

· VA Directive 0735: Personal Identity Verification (PIV) and VA Credentialing (VA Directive 0735)

· VA Information and Information System Security/Privacy Requirements for IT contracts (VA 6500.6 Appendix C)

4.3 Telecommunications, Cabling, and Electrical Code

· ANSI/TIA-568.2-D: Balanced Twisted-Pair Telecommunications Cabling and Components Standard (ANSI/TIA-568.2-D)

· ANSI/TIA-570-D: Residential Telecommunications Infrastructure Standard (ANSI/TIA-570-D)

· NFPA 70 – National Electrical Code (NEC) 2023, especially Articles 725 (Class 1, 2, and 3 Remote-Control, Signaling, and Power-Limited Circuits), Article 800 (Communication Circuits), and Article 820 (Community Antenna Television and Radio Distribution Systems)

4.4 Communications & Signal Distribution

· Federal Communications Commission (FCC) Rules: 47 CFR Part 15 (Radio Frequency Devices), Part 76 (Multichannel Video and Cable Television Service), and related telecommunications signal distribution rules (FCC Rules)

4.5 Privacy, Security, and Patient Rights

· Health Insurance Portability and Accountability Act (HIPAA): Public Law 104-191; 45 CFR Parts 160, 162, and 164 (HIPAA Regulatory Text)

· Privacy Act of 1974, as amended: 5 U.S.C. §552a

· Section 508, Rehabilitation Act of 1973: 29 U.S.C. §794d, and 36 CFR Part 1194 (Section 508 Tools)

· Americans with Disabilities Act (ADA), Titles II & III (ADA Regulations)

4.6 Environmental and Recycling Requirements

· Resource Conservation and Recovery Act (RCRA) of 1976: 42 U.S.C. §6901 et seq.

· EPA Universal Waste Rule: 40 CFR Part 273 (EPA Universal Waste Rule)

4.7 Infection Control and Facility Regulations

· VA Memorandum 00-06-01: Infection Control During Construction (VA ICRA Guidance)

· CDC Guidelines for Environmental Infection Control in Health-Care Facilities (CDC Infection Control)

4.8 Required Personnel Clearances and Training

· VA Directive 0710: Personnel Suitability and Security Program (VA Directive 0710)

· Homeland Security Presidential Directive-12 (HSPD-12) for federal credentialing

5. ACCEPTANCE CRITERIA

The system upgrade shall be considered complete when:

· All new receivers and cable are installed and operational per regulations,

· Television programming is available on all 81 outlets and operational,

· Signal quality and channel availability meet or exceed current standards,

· System functionality is confirmed by designated VA staff, Maintenance Supervisor and Electronics Mechanic.

· All documentation, warranties, and training of the system are provided to VA upon completion of the installation.

Schedule of Work The Contractor will discuss work hours with the Contracting Officer’s Representative prior to the commencement of work. Normal working hours will be from 8:00 am to 4:30 pm. The Contractor and Contracting Officer’s Representative will agree on the hours of operations for this scope of work. The Contractor is responsible for notifying VA Police of the time, location, and work to be performed before every off-hour engagement. Work that emits excessive amounts of noise or vibrations will be executed outside of regular business hours and will be coordinated with the Contracting Officers Representative.

Federal Holidays Observed by the VA Medical Center

President’s Day (Washington’s birthday), Memorial Day , Juneteenth Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, and any other day specifically designated by the President of the United States.

Safety/Infection Control/Security The Contractor is wholly responsible for work site safety. The Contractor will implement a safety program that protects the lives and health of personnel inside and immediately surrounding the work area, prevents damage to property, and avoids normal work or patient flow interruptions. To accomplish this end, the Contractor will provide an OSHA certified Competent Person to be onsite at all times while work is being performed, erect appropriate safety barricades, signs, signal lights, etc. as well as comply with the requirements of all Federal, State, and Local safety laws, rules, and regulations. The Contractor must submit copies of certifications for safety training of the Competent Person stationed onsite to the COR before work begins.

All Infection Control procedures and requirements will be followed. Equipment required may include, but not be limited to tact mats, negative pressure air machines with HEPA filtering, vacuuming debris, etc. The Contractor will follow the requirements of the Infection Control Risk Assessment (ICRA 2.0).

Privacy & safety training will be completed by all contractor personnel prior to the commencement of work.

The Contractor is responsible for meeting with VA Police at the John J. Pershing VAMC to acquire the proper badges for personnel prior to starting work. The Contractor is required to assure that all personnel have their issued badges on their person before entering the facility, and to safeguard the badges from possible theft or damage. Work to be performed after normal working hours will require approval from the project COR and notification with the VA Police prior to beginning work.

Definitions/Acronyms

a. CO – Contracting Officer, Network Contracting Office (NCO) 15.

b. COR – Contracting Officer’s Representative appointed under the contract.

c. ESR - Engineering Service Report - Documentation provided by the vendor of the services rendered for each incidence of work performance under the terms and conditions of the contract.

d. FSE - Field Service Engineer - A person who is authorized by the contractor to perform maintenance (corrective and/or preventive) services on the AVAHCS premises.

e. NFPA - National Fire Protection Association.

f. OEM – Original Equipment Manufacturer.

g. OSHA – Occupational Safety and Health Administration.

h. PM - Preventive Maintenance Inspection. Services which are periodic in nature and are required to maintain the equipment in such condition that it may be operated in accordance with its intended design and functional capacity with minimal incidence of malfunction or inoperative conditions.

i. Unscheduled repairs – emergency services required to restore equipment to working condition outside normal hours of coverage.

j. UL – Underwriter’s Laboratories

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