36C25526Q0536.docx

Statement of Work Cable / Satellite TV Service VA St. Louis Health Care System VASTLHCS

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Contracting Officer Laura Ferguson Laura.Ferguson@va.gov 913-946-1993

PLACE OF PERFORMANCE

John Cochran

Jefferson Barracks

1 Jefferson Barracks Dr.

St. Louis MO

ADDITIONAL INFORMATION

DESCRIPTION

THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT

DISCLAIMER

1. This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

2. The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this RFI In Accordance With (IAW) FAR Part 15.201(e).

SOURCES SOUGHT DESCRIPTION: See attached Statement of Work.

3. This is NOT a solicitation announcement. This is an RFI/sources sought only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 541330. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After reviewing the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.

4. The Department of Veterans Affairs (VA), VISN 15 Network Contracting Office, is seeking sources that can provide the following:

Contractor shall provide the Jefferson Barracks (JB) and John Cochran (JC) divisions of Saint Louis VA Healthcare System with a monthly bulk television service.

The Contractor will provide service to approximately 200 drops at JB and 155 drops at JC. All equipment must interface with existing wiring and TV equipment and be capable of producing High Definition (HD) signals. Any satellite or cable equipment needed must be provided by the contractor and interface with existing equipment and wiring.

Contractor will be responsible for providing all technical support required to maintain the TV signals at optimum efficiency and will assist in any resolutions deemed necessary to resolve such signal outages and/or deficiencies. This TV signal will be provided twenty-four (24) hours per day, seven (7) days per week, and three-hundred-sixty-five (365) days per year.

Programming must be comparable to existing packages to include all Saint Louis local network channels. Minimum channel/station requirements; Fox News Channel, History Channel, TMC, TBS, TNT, USA Network, TV Land, Discovery Channel, Animal Planet, Cartoon Network, CNN, AMC, Family, TLC, Fox Sports Midwest, The Weather Channel, ESPN, ESPN2, ESPN News and the internally provided VNN.

5. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the services that fulfill the requirement. If you are interested and are capable of providing the sought-out services, please provide the requested information as well as the information indicated below. Failure to respond to all questions in this sources sought will determine the interested party as non-responsive which may affect a set-aside decision for a resulting solicitation. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

a. Please provide your UEI number.

b. Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?

c. Is your company considered small under the NAICS code identified under this RFI?

d. If you are identified as a SDVOSB/VOSB or SB, identify how you intend to meet the requirements found in the limitations on subcontracting FAR or VAAR clauses. (providing 51% of the work outlined in section 4 above): Fill out attached Self Performance Worksheet.

e. Please submit your capabilities that show clear, compelling, and convincing evidence that you can meet the requirement described above.

6. Responses to this notice shall be submitted via email to Laura Ferguson at Laura.Ferguson@va.gov. Telephone responses shall not be accepted. Responses must be received no later than Wednesday, July 29, 2026, at 1630 CST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

The Saint Louis Veterans Affairs Healthcare (STLVAHCS) System is requesting a digital satellite or cable system to deliver informational and entertainment content to Veterans throughout the STLVAHCS facilities.

1. GENERAL:

Contractor shall provide the Jefferson Barracks (JB) and John Cochran (JC) divisions of Saint Louis VA Healthcare System with a monthly bulk television service. A representative of the contractor and the VA COR may survey the site for an audit of the end points the cabling infrastructure Drops if it is deemed by the contractor and COR to be necessary.

The Contractor will provide service to approximately 200 drops at JB and 155 drops at JC. All equipment must interface with existing wiring and TV equipment and be capable of producing High Definition (HD) signals. Any satellite or cable equipment needed must be provided by the contractor and interface with existing equipment and wiring.

Contractor will be responsible for providing all technical support required to maintain the TV signals at optimum efficiency and will assist in any resolutions deemed necessary to resolve such signal outages and/or deficiencies. This TV signal will be provided twenty-four (24) hours per day, seven (7) days per week, and three-hundred-sixty-five (365) days per year.

Programming must be comparable to existing packages to include all Saint Louis local network channels. Minimum channel/station requirements; Fox News Channel, History Channel, TMC, TBS, TNT, USA Network, TV Land, Discovery Channel, Animal Planet, Cartoon Network, CNN, AMC, Family, TLC, Fox Sports Midwest, The Weather Channel, ESPN, ESPN2, ESPN News and the internally provided VNN.

The contract shall consist of one (1) base year and four (4) optional one-year periods. Contract period of performance will commence on October 1, 2026, and annually thereafter if option year(s) are exercised. The contract will extend through September 30, 2031, if all option years are executed.

All services are to be provided in accordance with the guidelines established by Federal, State, and local ordinances, with Manufacturer’s Service Manual and Quality Control Manual, and with all terms, conditions, provisions, schedules and specifications provided herein.

2. EQUIPMENT:

Contractor may install, maintain, service, operate and upgrade onto the premises all equipment necessary for the services. The equipment will at all times be owned by, and remain the property of the contractors, whether or not attached to or incorporated in the premises, and the Government will not have or obtain any right, title or interest therein.

The equipment does not constitute a fixture on the premises. The Government will not and will not permit any third party to attach to or use in any manner the equipment or any portion thereof. The Government will have no obligation to service or maintain the equipment. Contractor shall have the right to use other telecommunications equipment and cabling on the premises regardless of ownership for the delivery of the services. The Government shall provide without charge adequate space and electricity for the equipment. Contractor shall place equipment only at Government approved sites.

3. DAMAGE:

Contractor shall repair any damage to the premises caused by the contractor; it’s employees or agents. Contractors shall hold harmless and indemnify the Government from and against any and all losses or damage resulting from contractor’s installation, maintenance, service, removal or operation of equipment except loss or damage arising from negligent or intentional act or omission of the Government.

Government will repair any damage to the equipment caused by the Government, its agents, or any patients on the premises. The Government will hold harmless and indemnify the contractor from and against any and all losses or damage arising from or with respect to:

a. Any negligence or intentional act or omission of Government or its agents or employees or any patients on the premises.

b. Any claim, demand, legal proceeding or similar action instituted by any person or entity providing multi-channel video programming or other services similar in nature to the services provided to the premises as of or prior to the date of the contract or its successor or assign.

4. INSURANCE:

Contractor shall maintain general liability and property damage liability insurance relating to its activities hereunder.

5. PAYMENT:

Billing is to be monthly. Invoices are to be fully itemized listing date of service, origin and destination points, individual St. Louis VAMC is an integrated healthcare system comprised of Medical Centers, and many community-based outpatient clinics.

Services will be performed at the St. Louis Veterans Affairs Health Care System (VASTLHCS) and may include locations listed below. Any travel costs associated with the provision of services are the responsibility of the contractor.

6. PERIOD OF PERFORMANCE:

The period of performance for this Contract shall include a base year plus four (4) option years (to be exercised at the Contracting Officers discretion). The period of performance shall commence on 10/01/2026 through 09/30/2031.

7. PLACE OF PERFORMANCE:

Cable TV Service is to be provided at the following locations:

8. REFERENCE/REQUIREMENTS:

Contractor will have significant experience in providing similar services for a large medical center or a major office complex. Contractor will provide past performance information for at least 3 contracts completed within the last 2 years. Please provide a point of contact (name, company name, phone number and e-mail), contract number, contract type, dollar value, date of award and a brief narrative of the work performed.

9. CONTRACTOR PERSONNEL:

The contractor shall provide a contract manager who is responsible for the performance/coordination of work defined in this contract. The name and phone numbers (during and after hours) of this person and alternate(s), who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer. This person may perform services under this contract in addition to contract management duties. The contract manager or alternate shall have full authority to act for the contractor in all contractual matters relating to daily operation of this contract. All changes must be provided in writing to the Contracting Officer no later than forty-eight (48) hours prior to the implementation of such changes.

Contractor shall provide their employees with appropriate protective clothing, equipment, and apparel as prescribed by the Occupational Safety & Health Administration (OSHA). The technician should wear an identification badge at all times when servicing at the VA facility.

Contractor shall provide details of what training their employees undergo.

The contractor shall provide all training necessary to perform the work as defined in this contract. Training shall not hamper the quantity, quality, or timeliness of work requirements of the contract.

10. PERSONNEL POLICY:

The Contractor shall assume full responsibility for protection of the personnel furnishing services under this contract.

11. PERMITS AND RESPONSIBILITIES:

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, State, and Municipal laws, codes, and regulations in connection with the prosecution of the work. This includes acquiring any installation listed in this contract. He shall be similarly responsible for all damages to persons or property. He shall take proper safety and health precautions to protect the work, the workers, the public and the property of others. He shall also be responsible for all materials delivered and work per-formed until completion and acceptance of the entire work.

12. COMMUNICATION:

The contractor shall explain the communication plan for employees and subcontractors. Highly functional and efficient data and voice communications are critical for successfully performing the contract requirements. The Contractor must be capable of sending and receiving e-mails and faxes, communicate with the project manager.

13. CAPABILITIES AND RELEVANT CORPORATE EXPERIENCE:

The contractor shall describe the abilities of the contractor and any subcontractors to perform this work plus relevant experience. References to current or previous clients to whom similar services were or are being provided shall be included. Experience most relevant to this solicitation would be managing and providing a comprehensive service program, including the required training and compliance services, similar to this requirement.

14. CONTRACTING OFFICER REPRESENTATIVE (COR):

Gregory Nausley Maintenance Mechanic Supervisor gregory.nausley@va.gov 314-652-4100 ext. 66569 (JB); 56361 (JC) Cell: (314) 473-0267