36C25526Q0474_Sources Sought Notice.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Powered Sit to Stand Patient Lifts | Marion VAMC

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 66048

SOLICITATION NUMBER* 36C25526Q0474

RESPONSE DATE/TIME/ZONE 06-26-2026 11:00 AM CENTRAL TIME,

CHICAGO, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6515

NAICS CODE* 339113

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Cory Rosene cory.rosene@va.gov

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs

Marion VA Medical Center

2401 West Main Street

Marion IL

POSTAL CODE 62959

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Powered Sit to Stand Patient Lifts

THIS IS A REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposals abstracts, or quotations. The purpose of this RFI/Sources Sought Notice is for market research purposes only, to obtain information in regards availability of specified products, services, or a combination of both products and services, and to identify potential sources capable of providing products or performing services in accordance with the below requirement. Responses to this notice will be used by the Government to make appropriate acquisition decisions.

DISCLAIMER: This RFI/Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI/Sources Sought Notice that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

If a solicitation is issued it shall be announced at a later date and all interested parties must respond to that solicitation announcement separately from the response to this RFI/Sources sought notice.

Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

Submission of price, delivery, other market information, or capabilities for planning purposes are authorized. However, responses to these notices are not offers and cannot be accepted by the Government to form a binding contract IAW FAR 15.201(e).

RESPONSES TO THIS NOTICE:

Responses to this notice must be submitted to Cory Rosene via email at cory.rosene@va.gov.

Telephone responses shall not be accepted.

Responses must be received no later than June 26, at 11:00 AM Central Time.

BASED ON THE BELOW REQUIREMENT PLEASE PROVIDE RESPONSES TO THE FOLLOWING:

A. RESPONSES FOR ALL REQUIREMENT TYPES:

1. Company Name:

2. Company Address:

3. SAMS UEI:

4. Company POC:

5. Phone Number:

6. EMAIL:

mailto:cory.rosene@va.gov

7. Is your company considered a small business IAW the NAICS identified in this RFI/Sources Sought Notice? If so, please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?

NAICS: 339113 NAICS SIZE STANDARD: 800 Employees

8. If your company is considered a large business, does your company have any authorized small business distributors/suppliers, service providers, and/or does your company sub-contract to small business concerns?

a. If so, please provide the company name, company POC, and small business status (if available):

9. Does your company have the required staffing, equipment, licenses, certification, and/or authorization letters to provide the products and/or services for this sources sought?

10. Is your company an authorized distributor/supplier and/or service provider (or equivalent) of the products and/or services identified in this sources sought? NOTE: Please provide authorization letters and/or agreements from manufacturer.

11. Does your company currently hold a Federal Supply Schedule (FSS) contract with GSA, the VA National Acquisition Center (NAC), or NASA SEWP; or does your company hold a contract with the VA Strategic Acquisition Center (SAC) or have any other federal contract that can be utilized to procure the products and/or services identified in this sources sought?

a. If so, please provide the name of the agency, contract number, contract start date, and contract end date.

b. Are the products or services identified in this sources sought available on the contract/agreement schedule? Please explain if all or part of the deliverables of this sources sought are available by the contract/agreement schedule.

12. Please submit a capabilities statement that provides clear, compelling, and convincing evidence that your company can meet the requirements outlined in this sources sought.

13. COMMENTS: Please provide recommendations that may be pertinent to the improvement of the Statement of Requirements and potential solicitation.

B. RESPONSES FOR PRODUCTS (I.E. SUPPLIES AND EQUIPMENT)

1. Is your company the manufacturer of the product(s) identified in this sources sought?

IF NOT:

a. Is the manufacturer of the products identified in this sources sought considered to be a small business concern IAW the NAICS Size standard for this sources sought.

b. Is your company primarily engaged in retail or wholesale trade for the products identified in this sources sought?

c. Is your company an authorized distributor/supplier (or equivalent) of the products identified in this sources sought? NOTE: Please provide authorization letters and/or agreements from manufacturer.

d. Non-Manufacturer rule compliance: If Applicable, please confirm that your company complies with the Non-Manufacturer rule in that:

1. The products your company provides are manufactured by a small business.

2. The total number of employees at your company does not exceed 500.

3. Your company is primarily engaged in the retail or wholesale of the products identified in this sources sought.

4. Your company takes ownership/possession of the products in a manner consistent with industry standards.

2. Does your company offer comparable products other than the brand identified in this sources sought?

IF SO:

a. Do the products your company provides meet or exceed the salient characteristics of the brand identified in this sources sought in terms of functions to be performed; performance requirements; and/or essential physical characteristics?

b. Please provide a factual comparison of your company’s alternate products and explain how those products can provide equal or better value to the Government when compared to the brand identified in this sources sought.

3. Are the products your company provides in response to this sources sought considered Commercial Off the Shelf (COTS) items IAW FAR 2.101 “Commercial Items”?

4. What is the delivery/lead time of the products your company provides?

5. Are there scaled delivery/lead times with greater quantities? Please elaborate.

6. What is the current life cycle of the products your company provides?

7. Are there any maintenance requirements/recommendations associated with the products your company provides in response to the sources sought? If so, please provide the recommended/required maintenance frequencies and estimated cost.

8. Does your company alter, modify, or change the products identified in this sources sought? If so, please identify how the products are altered, modified, or changed.

9. Are the products your company provides in response to this sources sought manufactured in the United States of America (USA) IAW FAR Part 25, FAR Clause 52.225.1, and FAR Provision 52.225-2?

If Not:

a. Please provide the name of the country where the products are manufactured.

b. Is the country where the product(s) are manufactured subject to any trade agreements with the United States of America IAW FAR Part 25?

SOURCES SOUGHT DISCRIPTION:

The Department of Veteran Affairs, Network Contracting Office 15 (NCO 15) is seeking sources that can provide the Powered Sit to Stand Patient Lifts in accordance with (IAW) the below requirement and North American Industry Classification System (NAICS) code 339113 with a size standard of 800 employees.

STATEMENT OF REQUIREMENT

Background

The Marion VA Health Care System Department requires the acquisition of powered sit-to-stand lifts to support patient care, early mobility initiatives, and staff safety. These devices will be used in conjunction with the Mobility Screening and Solutions Tool (MSST), which identifies appropriate mobility equipment based on each patient’s functional level. Powered sit-to-stand lifts facilitate safe standing, reduce fall risk for Veterans, and mitigate lifting-related injuries among clinical staff. Procuring updated equipment aligns with the goals and standards outlined in VHA Directive 1611, supporting a safe patient handling and mobility (SPHM) environment.

Scope of Work

The contractor shall provide powered sit-to-stand lifts that meet all minimum technical specifications listed in this SOW. The contractor shall furnish all equipment, materials, shipping, and related warranties required to deliver fully functional units to the VA. All equipment must be new, compliant with the specifications below, and suitable for clinical, daily-use environments.

Deliverables

Line Item Description Qty

0001 Powered Sit to Stand Patient Lift 7

0002 Patient Lift Charger 7

0003 Patient Lift Batteries 14

0004 Standard Standing Wipeable Sling – Medium 7

0005 Standard Standing Wipeable Sling – Large 7

0006 Standard Standing Wipeable Sling – X Large 7

Technical Specifications

All supplied powered sit-to-stand lifts must meet or exceed the following requirements:

• Maximum width may not exceed 27” with legs in the closed position.

• Legs must widen to a minimum of 40”.

• Must support a minimum lifting capacity of 440 lbs.

• Must be fully motorized.

• Must include one charger and two rechargeable batteries, allowing uninterrupted use through battery replacement.

• Must be compatible with clip-based slings, including the Arjo MFA3000 disposable slings.

• Must include a single, wipeable belt to secure the patient’s legs in place.

• Must include an integrated scale capable of functioning at the lift’s full weight capacity.

• Leg support must be flexible and adjustable to accommodate differences in positioning and leg anatomy.

• Design must allow patients to bear weight on at least one leg and hold with at least one hand.

• Leg width adjustment must be controlled electronically.

• Patient handle must raise and lower via electronic controls.

• Weight scale readout must appear on the hand control and must not require separate batteries.

• Must include emergency stop and emergency lowering functions.

Warranty Requirements

Manufacturer’s warranty for all equipment supplied and details must cover defects in materials and workmanship. Warranty coverage details are to be provided upon delivery.

Delivery to:

Marion VA Medical Center 2401 West Main Street Marion, IL 62959

Acceptance Criteria

Equipment will be inspected upon arrival to verify compliance with all technical specifications. Any unit that does not meet the stated requirements will be rejected and must be replaced at no cost to the Government.

(End of Statement of Requirement)