36C25526Q0451_2.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Reverse Osmosis System | Columbia VAMC - Rolla CBOC

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 66048

SOLICITATION NUMBER* 36C25526Q0451

RESPONSE DATE/TIME/ZONE 07-01-2026 05:00pm CENTRAL TIME, CHICAGO, USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 4610

NAICS CODE* 339112

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048

POINT OF CONTACT*

Contract Specialist Ron Castle ronald.castle@va.gov

(913) 946-1107

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs Harry S. Truman VA Medical Center

800 Hospital Dr.

Columbia MO

POSTAL CODE 65201

COUNTRY USA

DESCRIPTION

Reverse Osmosis System

THIS IS A REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposals abstracts, or quotations. The purpose of this RFI/Sources Sought Notice is for market research purposes only, to obtain information in regards availability of specified products, services, or a combination of both products and services, and to identify potential sources capable of providing products or performing services in accordance with the requirements below. Responses to this notice will be used by the Government to make appropriate acquisition decisions.

DISCLAIMER: This RFI/Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI/Sources Sought Notice that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

Responders are solely responsible for all expenses associated with responding to this RFI.

If a solicitation is issued it shall be announced at a later date and all interested parties must respond to that solicitation announcement separately from the response to this RFI/Sources sought notice. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

Submission of price, delivery, other market information, or capabilities for planning purposes are authorized. However, responses to these notices are not offers and cannot be accepted by the Government to form a binding contract IAW FAR 15.201(e).

RESPONSES TO THIS NOTICE:

Responses to this notice must be submitted to Ronald Castle via email at ronald.castle@va.gov.

Telephone responses shall not be accepted.

Responses must be received no later than July 1st, 2026, at 05:00pm CST.

BASED ON THE BELOW REQUIREMENT PLEASE PROVIDE RESPONSES TO THE

FOLLOWING:

A. RESPONSES FOR ALL REQUIREMENT TYPES:

mailto:ronald.castle@va.gov

SOURCES SOUGHT NOTICE

REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT

1. Company Name:

2. Company Address:

3. SAMS UEI:

4. Company POC:

5. Phone Number:

6. EMAIL:

7. Is your company considered a small business IAW the NAICS identified in this RFI/Sources Sought Notice? If so, please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?

NAICS: 339112 NAICS SIZE STANDARD: 1000 Employees

8. If your company is considered a large business, does your company have any authorized small business distributors/suppliers, service providers, and/or does your company sub-contract to small business concerns?

a. If so, please provide the company name, company POC, and small business status (if available):

9. Does your company have the required staffing, equipment, licenses, certification, and/or authorization letters to provide the products and/or services for this sources sought?

10. Is your company an authorized distributor/supplier and/or service provider (or equivalent) of the products and/or services identified in this sources sought? NOTE: Please provide authorization letters and/or agreements from manufacturer.

11. Does your company currently hold a Federal Supply Schedule (FSS) contract with GSA, the VA National Acquisition Center (NAC), or NASA SEWP; or does your company hold a contract with the VA Strategic Acquisition Center (SAC); or have any other federal contract that can be utilized to procure the products and/or services identified in this sources sought?

a. If so, please provide the name of the agency, contract number, contract start date, and contract end date.

b. Are the products and/or services identified in this sources sought available on the contract/agreement schedule? Please explain if all or part of the deliverables of this sources sought are available by the contract/agreement schedule.

12. Please submit a capabilities statement that provides clear, compelling, and convincing evidence that your company can meet the requirements outlined in this sources sought.

13. COMMENTS: Please provide recommendations that may be pertinent to the improvement of the Statement of Requirements and potential solicitation.

B. RESPONSES FOR PRODUCTS (I.E. SUPPLIES AND EQUIPMENT)

1. Is your company the manufacturer of the product(s) identified in this sources sought?

IF NOT:

a. Is the manufacturer of the products identified in this sources sought considered to be a small business concern IAW the NAICS Size standard for this sources sought.

b. Is your company primarily engaged in retail or wholesale trade for the products identified in this sources sought?

c. Is your company an authorized distributor/supplier (or equivalent) of the products identified in this sources sought? NOTE: Please provide authorization letters and/or agreements from manufacturer.

d. Non-Manufacturer rule compliance: If Applicable, please confirm that your company complies with the Non-Manufacturer rule in that:

1. The products your company provides are manufactured by a small business.

2. The total number of employees at your company does not exceed 500.

3. Your company is primarily engaged in the retail or wholesale of the products identified in this sources sought.

4. Your company takes ownership/possession of the products in a manner consistent with industry standards.

2. Does your company offer comparable products other than the brand identified in this sources sought?

IF SO:

a. Do the products your company provide meet or exceed the salient characteristics of the brand identified in this sources sought in terms of functions to be performed;

performance requirements; and/or essential physical characteristics?

b. Please provide a factual comparison of your company’s alternate products and explain how those products can provide equal or better value to the Government when compared to the brand identified in this sources sought.

3. Are the products your company provides in response to this sources sought considered Commercial Off the Shelf (COTS) items IAW FAR 2.101 “Commercial Items”?

4. What is the delivery/lead time of the products your company provides?

5. Are there scaled delivery/lead times with greater quantities? Please elaborate.

6. What is the current life cycle of the products your company provides?

7. Are there any maintenance requirements/recommendations associated with the products your company provides in response to the sources sought? If so, please provide the recommended/required maintenance frequencies/schedule and estimated cost annual cost.

8. Does your company alter, modify, or change the products identified in this sources sought? If so, please identify how the products are altered, modified, or changed.

9. Are the products your company provides in response to this sources sought manufactured in the United States of America (USA) IAW FAR Part 25, FAR Clause 52.225.1, and FAR Provision 52.225-2?

If Not:

a. Please provide the name of the country where the products are manufactured.

b. Is the country where the product(s) are manufactured subject to any trade agreements with the United States of America IAW FAR Part 25?

SOURCES SOUGHT DISCRIPTION:

The Department of Veteran Affairs, Network Contracting Office 15 (NCO 15) is seeking sources that can provide dental furniture in accordance with (IAW) the below requirement and North American Industry Classification System (NAICS) code 339112 with a size standard of 1000 employees.

REQUIREMENT:

SCOPE OF WORK

1.0 Introduction

This Statement of Work (SOW) defines the requirements of the Harry S Truman VA Medical Center - Multi-Specialty CBOC – Rolla in establishing a fixed-price brand name or equal for a High Purity Water System (reverse osmosis). High purity water system must conform to the existing construction conditions listed in the attachment “Rolla-Drawings”.

1.1 Background

Harry S Truman VA Medical Center - Multi-Specialty CBOC – Rolla requires high purity water system (reverse osmosis) to outfit the new facility and provide services for the VA.

1.2 Scope

The scope of this purchase order is to provide Harry S Truman VA Medical Center - Multi- Specialty CBOC – Rolla with brand name or equal item for the products outlined for delivery to the Harry S Truman VA Medical Center - Multi-Specialty CBOC – Rolla location. Contractors shall furnish all requirements.

The initial delivery will be to an offsite warehouse to support installation timelines, if needed.

The warehouse location is 2701 Vandiver Dr. Columbia, MO 65202. The warehouse will be available June 1st, 2026 – May 31st,2027. Initial Outfitting Transition and Activation team will be responsible for delivery to Rolla Super CBOC with estimated delivery dates are November 2nd, 2026 – January 8th, 2027. Specific installation dates will be defined upon award.

The delivery schedule is based upon the current construction schedule, which is subject to change. The vendor shall not increase prices for a change in delivery date due to construction delays. The awardees’ actual delivery dates will be confirmed by VA upon award.

The Contractor shall provide services and support at the locations identified in this Scope of Work. The Government reserves the right to add, remove, or modify locations and facilities as mission requirements evolve across the current and future operational footprint. The Contractor shall accommodate these changes within the scope of the contract without disruption to services. Any adjustments to pricing, schedule, or resources resulting from such changes shall be addressed through the appropriate contractual modification process in accordance with the applicable Changes clause.

2.0 General Requirement

All equipment to be supplied under the specifications shall be the newest and the most current model of a standard product of a manufacturer of record. The products provided must meet or exceed the specifications laid out in the sections. A manufacturer of record is defined as a company whose main occupation is the manufacture for sale of the items of equipment and which:

a. Maintains a factory production line.

b. Maintains a stock of replacement parts for the item.

c. Maintains engineering drawings, specifications, operating manuals and maintenance manuals.

d. Has published and distributed descriptive literature and equipment specifications on the equipment.

e. Drawings will need to be provided to ensure compliance with the current mechanical, electrical, and plumbing set up and system capacity and requirements are sustained.

Any equipment or service as applicable must be in compliance with the Memorandum dated March 6th, 2025, Subject: Electronic Health Record Modernization Standardization (VIEWS 12862405).

Upon Award:

a. Field verification must be conducted and coordinated with the COR and Activations PM to ensure locations all items.

b. Activations PM will contact contractor in regards to specific delivery and installation dates to coordinate with other services.

Requirements:

Description/Part Number* Qty

High Purity Water System (Reverse Osmosis) 1

Specifications:

1. High Purity Water System

a. Includes Backwashing carbon filter

i. HE FC-9: service rate flow of 4gpm @ 2psi and 15lpm @ 14kPM

ii. Backwash flow 3.5 gpm 13 lpm

iii. Pipe size 1 / 25.4mm

b. G1-3L Reverse Osmosis System

i. A nominal capacity of 1.18gpm /4.47lpm

ii. Nominal system recovery at 50%

iii. Motor 3/4HP / .56KW

iv. No larger than 37”L x 10”W x 46.25”H

c. 100-gallon cone-bottom holding tank

i. Stand no larger than 19.75”W x 19.75”H x 23.25”H

d. CME 5 Pump

i. Fan-cooled

ii. Motor Efficiency is IE5

iii. Main Frequency: 60Hz

iv. Rated voltage: 1 x 200-240V

v. Rated current: 6.70-5.6

vi. Rated speed: 2900-4000 rpm

e. Portable Exchange DI tanks

f. Ultraviolet system

i. Flow rate 15 GPM

g. Natural Filter Housing with .2 micron Filtration

h. Resistivity Monitor

i. Automatic temperature control to 25 degrees Celsius

ii. Pressure temperature limits 100 psi

i. Backpressure Valve

3.0 Work Hours:

Normal business hours are 8:00AM to 4:30PM Monday thru Friday excluding Federal Holidays.

Work completed outside this time shall be requested through the Point of Contact.

The Government recognized US holidays are: New Year's Day, Martin Luther King, Jr. Day, Presidents Day, Juneteenth, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

4.0 Delivery and Receiving:

Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company.

Delivery shall be freight on board (FOB) – Destination.

Installation Address:

Harry S Truman VA Medical Center - Multi-Specialty CBOC – Rolla 13063 Old Wire Rd Rolla, MO 65401-000

Vendor Delivery paperwork requirements:

Vendors must provide packing slips with a line-by-line inventory for each item in the delivery to include description and serial number for each item so that items can be entered into the VA property book upon arrival to site or warehouse.

5.0 Period of Performance:

Period of performance will be from November 2nd, 2026 – January 31st, 2027 giving the vendor time deliver the product and install, to each listed location, after award.

6.0 Installation

The contractor shall be responsible for the installation, performance verification and validation of the equipment with a VA Activations member who will accept the equipment.

All requested products shall be completely manufactured as specified and delivered to the respective delivery locations as described above.

White glove installation shall be included for all products provided under this award.

Protection of Existing Structures, Equipment, Utilities, and Improvements:

a. The Contractor shall preserve and protect all structures and equipment on or adjacent to the work site. The contractor shall replace at his own expense damage to such items to the satisfaction of the Contracting Officer.

b. Contractor shall take all measures and provide all materials necessary for protecting and preserving existing equipment and property in affected areas of installation against dust, debris, and physical damage, so that equipment and affected areas to be used in clinical operations will not be hindered.

c. Any changes to current Mechanical, electrical, and plumbing rough ins to accommodate the equipment will be at cost to the contractor.

No onsite trash receptacles will be available. Trash removal is the responsibility of the vendor to remove waste from the site at time of installation. If installation requires multiple days, trash collection and removal shall occur at the end of each day.

7.0 Warranty and Support:

The contractor shall provide a manufacture’s two-year, free replacement warranty on units with normal wear and tear, including free return shipping, from date of delivery.

8.0 Use of Premises

If during the performance of this contract, work will be carried out on Harry S Truman VA Medical Center - Multi-Specialty CBOC – Rolla premises, the vendor shall perform all work in such a manner that will cause a minimum interference with operations and the operations of other contractors on the premises.

The vendor shall communicate through the VA POC any required coordination requirements with the General Construction contractor prior to and during delivery and installation activities.

The project may be an active construction site during delivery and installation. The vendor shall take all necessary precautions to protect the premises and all persons and property therein from damage or injury. The vendor shall assume responsibility for taking precautions for the vendor's (and associated subcontractors’) employees, agents, licensees, and permittees. The vendor shall abide by any safety requirements imposed by the GC (e.g. hard hats, safety vests).

9.0 GOVERNMENT AND CONTRACTOR RESPONSIBILITIES

VA shall provide the contractor with copies of documents that the VA is required to provide.

The contractor shall request other VA documentation deemed pertinent to the work accomplishment directly from the COR. The contractor is expected to use common knowledge and resourcefulness in securing all other reference materials, standard industry publications, and related materials that are pertinent to the work.

The contractor shall maintain frequent communications with the Program Office and the COR to conduct work in progress reviews if necessary. Progress reports shall be delivered electronically to the COR, with an electronic courtesy copy to the activations PM.

The contractor assumes full responsibility for the delivery of the goods and shall assume all the duties, responsibilities and obligations associated with the prime contractor.

The contractor assumes liability for its subcontractors and shall ensure that its subcontractors shall comply in all respect with the relevant terms of this agreement to the extent that it or they are retained by the Contractor.

The contractor shall deliver the goods to the Harry S Truman VA Medical Center - Multi- Specialty CBOC – Rolla locations listed in section 4.0 Delivery Requirements.