36C25526Q0443.pdf

36C25526Q0443

This is a SOURCES SOUGHT announcement only. It is neither a solicitation announcement nor a request for proposal or quote and does not obligate the Government to award a contract. Responses to this Sources Sought must be in writing.

The purpose of this Sources Sought Announcement is for market research, to make appropriate acquisition decisions, and to gain knowledge of potential qualified businesses capable of providing the following:

Audiology Sound Booth *** See Statement of Requirement below for details ***

If this is within your capability, please respond with the information below:

• Company Name

• Address

• Point of Contact

• Phone, Fax, and Email

• UEI number

• GSA Contract (as applicable)

• Capability Statement that clearly and convincingly identifies your ability to fulfill this requirement.

• References, with contract numbers, demonstrating the successful completion of work like the work required in this Sources Sought, performed in the past.

• Brochures of products being offered, to include specifications.

• Authorized provider letter from OEM

• Country of manufacture

Interested firms are reminded that in accordance with FAR 4.203, prospective contractors shall complete electronic annual representations and certifications to be considered for award. In addition, FAR 4.203-1(b) states that prospective contractors shall be registered in the System for Award Management (www.SAM.gov) database. All Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) shall be verified in Small Business Search at https://search.certifications.sba.gov/.

Please include reference number 36C25526Q0443 in all correspondence regarding this Sources Sought.

Point of Contact for this Sources Sought is:

amanda.williams16@va.gov Department of Veterans Affairs Network Contracting Office -15 3450 S. 4th Street Trafficway Leavenworth, KS. 66048 https://search.certifications.sba.gov/ mailto:amanda.williams16@va.gov

STATEMENT OF REQUIREMENT

Audiology Sound Booth

OBJECTIVE

The Kansas City VA Medical Center (KCVAMC) Audiology Clinic, in Kansas City, MO, requires a state-of-the-art Eckel CL-224 LP2 Prime Mod Audiology Sound Booth to restore essential clinical services after a breech in plumbing caused the existing Audiology Sound Booth in rooms V2.745 and V2.747 to sustain irreparable damage and contamination.

TECHNICAL REQUIREMENTS

1. Audiology Sound Booth

a. Fit the exact dimensions and configuration requirements of the designated clinical space, which are:

i. (L) 246 1/32”x (W) 144 1/32” x (H) 106 1/8”

b. Comply with American National Standards Institute (ANSI) standards for noise isolation and audiometric testing.

c. Adhere strictly to all design and technical specifications outlined in the VHA Audiology and Speech Pathology Service Design Guide.

d. Incorporate a plug-and-play electrical system, including a minimum of three duplex outlets.

e. Feature standard installation of energy-efficient LED lighting.

f. Clearly labeled light and fan switches.

DELIVERABLES

CLIN 0001 – Eckel CL-224 LP2 Prime Mod Audiology Sound Booth

QTY: 1 EA

• In accordance with Statement of Requirement – Technical Requirements

CLIN 0002 – Installation

QTY: 1JB

INFORMATION TECHNOLOGY REQUIREMENTS

• The contractor will not require access to VA IT systems.

• The contractor shall not be provided with access to VA sensitive information.

• No Certification & Accreditation (C&A) actions are required.

• A Security Accreditation Package is not required.

DELIVERY SCHEDULE

30 days after Receipt of Order (ARO)

DELIVERY LOCATION

Kansas City VA Medical Center 4801 E Linwood Blvd, Dept 126 Kansas City, MO 64128

RECORDS MANAGEMENT STATEMENT:

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. Kansas City VAMC and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [Agency] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to Kansas City VAMC. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to Kansas City VAMC control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts.

The Contractor (and any sub-contractor) is required to abide by Government and Kansas City VAMC guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with Kansas City VAMC policy.

8. The Contractor shall not create or maintain any records containing any non-public Kansas City VAMC information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The Kansas City VAMC owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which Kansas City VAMC shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take Kansas City VAMC-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

D. Flowdown of requirements to subcontractors

12. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor