36C25526Q0435_Sources Sought.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway CO: Greg McMillan Sr.

Leavenworth KS 66048

POINT OF CONTACT*

Contracting Officer Greg McMillan Sr.

Gregory.McMillan@va.gov 913-758-9919

PLACE OF PERFORMANCE

Marion VA Medical Center

Attn: TBD

2401 W. Main St.

Marion IL

ADDITIONAL INFORMATION

DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ANNOUNCEMENT FOR MARKET RESEARCH PURPOSES ONLY

1. The VHA Government intends to set-aside this requirement for SDVOSB. However, the Government is interested in other potential sources that can provide the required product and/or services. Interested parties are encouraged to respond to this source sought notice announcement.

2. The purpose of this SOURCES SOUGHT ANNOUNCEMENT is to gain knowledge of potential qualified sources and their size classification (HUBZone, 8(a), small, small disadvantage, service-disabled veteran owned small business, veteran owned small business, or large business) relative to NAICS 811310 and PSC J039. The Government is conducting market research to determine potential sources having the skills, capabilities, and experience to perform the described work. Responses to this SOURCES SOUGHT ANNOUCEMENT will be used by the Government to make appropriate acquisition decisions. After review of the responses to this SOURCES SOUGHT NOTICE, a solicitation announcement may be published on Contract Opportunities (Sam.gov) or other Electronic Governmentwide Point of Entry (EGPE). Responses to this SOURCES SOUGHT NOTICE are not considered adequate responses to any potential solicitation announcement.

3. This is a SOURCES SOUGHT NOTICE ANNOUCEMENT ONLY and is NOT a request for proposals or quotes. Information received as a result of this sources sought notice will be used solely for the purpose of determining whether to conduct a competitive procurement. This notice does not represent a commitment by the Government to pay for costs incurred in the preparation and submission of information or any other costs incurred as a response to this SOURCE SOUGHT NOTICE ANNOUNCEMENT.

4. Respondents will NOT be notified of the results or the Government’s determination on whether to conduct a competitive procurement and/or set-aside to limit competition among any specific socio-economic category.

5. All interested contractors should notify the Network Contracting Office 15 via email at Gregory.McMillan@va.gov by 11:00 a.m. Central Standard Time on Friday, 06/06/2026. Responses must include the sources sought notice announcement number and title in the subject line of their email response AND the below or attached Contractor Fillable Form.

6. In response to this SOURCES SOUGHT NOTICE ANNOUNCEMENT, please provide the information in the SOURCE SOUGHT_CONTRACTOR FORM.

Department of Veterans Affairs Statement of Work Dock Levelers Repair & Maintenance

1. Introduction / Background The Department of Veterans Affairs, Marion VA Health Care Center in Marion, IL, requires service to support Veteran care and ensure operational readiness. The dock leveler at the warehouse (Building 16) is currently malfunctioning due to a failed main cylinder. The warehouse serves as the primary hub for receiving and distributing medical supplies, medications, durable medical equipment, and other essential materials needed for patient care throughout the hospital and associated clinics. Immediate repair is necessary to prevent delays or disruptions in handling supply shipments, which could negatively affect patient care delivery. Inspection and maintenance are also required for the additional dock levelers located at the Marion VAMC. One unit is at the warehouse in Building 16, and the other is on the back dock of Building 42.

2. Scope of Work This SOW defines all tasks, services, deliverables, and requirements the Contractor must provide in support of this requirement. The Contractor shall furnish all labor, supervision, tools, materials, equipment, and transportation necessary to perform the require service unless otherwise specified as Government‑Furnished.

3. Performance Requirements / Tasks

· The Contractor shall complete a one-time service to install a new cylinder on one (1) warehouse dock leveler.

· Contractor shall inspect and provide maintenance to all other parts associated with each dock leveler located at the VAMC facility to verify functionality. Provide lubrication if required.

· (2) dock levelers at Bldg 16 Warehouse.

· The dock leveler located at the back dock of Bldg 42.

· The Contractor shall ensure all systems are in fully operational status. All items requiring replacement shall be preapproved by the COR prior to replacement.

4. Deliverables Vendor will provide all materials for the service and bring them at the time of the repairs.

· Provide maintenance and install replacement main cylinder on (1) dock leveler.

· Inspect parts and provide maintenance such as but not limited to lubrication to each dock leveler.

· (2) dock levelers at Bldg 16 Warehouse.

· The dock leveler located at the back dock of Bldg 42.

5. Period of Performance (POP) This repair will be completed as soon as possible. The contractor shall complete the work required under this Scope of Work within 60 days of the notice to proceed.

6. Hours of Operation

a. Work is to be performed during normal working hours (7:00 am to 4:30 pm, Monday-Friday) unless otherwise stated or required.

b. General Contractor’s employees shall not enter the project site without an appropriate badge or a government escort.

7. Federal Observed Holiday Work at the government site shall not take place on Federal holidays unless directed by the Contracting Officer.

Independence Day

8. Place of Performance Marion VAMC 2401 West Main St.

Marion Illinois Warehouse at Building 16 Back dock at Building 42

9. Safety Requirements Contractor shall ensure all tools and equipment are always secure.

· Tools and equipment must be removed from open areas or stored in secured location during breaks, lunch, and/or at the end of each workday.

· All debris must be removed from the facility upon completion of service each day.

10. Payment Schedule The procurement and payment of this requirement is expected to be paid upon completion of services rendered.

11. Inspection & Acceptance The work will be accepted after a final inspection is conducted with VA Campus representatives. The contractor is responsible for correcting any deficiencies identified during the inspection. The dock levelers must pass the post repair operational test and return to service in reliable working order.

12. Special Requirements No smoking on VAMC property.

13. Miscellaneous Any damage caused by the Contractor or their employees such as damage to walls, floors, ceilings, or any other government property will be the Contractor's responsibility to be repaired with approval from the VA Engineering Department.

14. Points of Contact (POCs) Matthew Rossin M&O Supervisor

COR

618-997-5311 ext. 154934

Mallory Bradley Deputy Chief, Engineering Alternate COR 618-997-5311 ext. 159115

SOURCES SOUGHT – CONTRACTOR INFORMATION FORM

for

NETWORK CONTRACTING OFFICE 15

Use this form to provide contractor’s general information. Please limit response to one page. The box at the bottom of this form may be used to clarify any requested information.

1. Contractor Information:

2. Type of Business: (check all that apply)

4. CAPABILITIES STATEMENT:

DOCK LEVELER REPAIRS SERVICES

Sources Sought Notice