36C25526Q0433_Sources Sought.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway CO: Greg McMillan Sr.

Leavenworth KS 66048

POINT OF CONTACT*

Contracting Officer Greg McMillan Sr.

Gregory.McMillan@va.gov 913-758-9919

PLACE OF PERFORMANCE

Robert J. Dole VA Medical Center

Attn: TBD

5500 E. Kellogg Avenue

Wichita KS

ADDITIONAL INFORMATION

DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ANNOUNCEMENT FOR MARKET RESEARCH PURPOSES ONLY

1. The VHA Government intends to set-aside this requirement for SDVOSB. However, the Government is interested in other potential sources that can provide the required product and/or services. Interested parties are encouraged to respond to this source sought notice announcement.

2. The purpose of this SOURCES SOUGHT ANNOUNCEMENT is to gain knowledge of potential qualified sources and their size classification (HUBZone, 8(a), small, small disadvantage, service-disabled veteran owned small business, veteran owned small business, or large business) relative to NAICS 541350 and PSC J065. The Government is conducting market research to determine potential sources having the skills, capabilities, and experience to perform the described work. Responses to this SOURCES SOUGHT ANNOUCEMENT will be used by the Government to make appropriate acquisition decisions. After review of the responses to this SOURCES SOUGHT NOTICE, a solicitation announcement may be published on Contract Opportunities (Sam.gov) or other Electronic Governmentwide Point of Entry (EGPE). Responses to this SOURCES SOUGHT NOTICE are not considered adequate responses to any potential solicitation announcement.

3. This is a SOURCES SOUGHT NOTICE ANNOUCEMENT ONLY and is NOT a request for proposals or quotes. Information received as a result of this sources sought notice will be used solely for the purpose of determining whether to conduct a competitive procurement. This notice does not represent a commitment by the Government to pay for costs incurred in the preparation and submission of information or any other costs incurred as a response to this SOURCE SOUGHT NOTICE ANNOUNCEMENT.

4. Respondents will NOT be notified of the results or the Government’s determination on whether to conduct a competitive procurement and/or set-aside to limit competition among any specific socio-economic category.

5. All interested contractors should notify the Network Contracting Office 15 via email at Gregory.McMillan@va.gov by 11:00 a.m. Central Standard Time on Friday, 06/06/2026. Responses must include the sources sought notice announcement number and title in the subject line of their email response AND the below or attached Contractor Fillable Form.

6. In response to this SOURCES SOUGHT NOTICE ANNOUNCEMENT, please provide the information in the SOURCE SOUGHT_CONTRACTOR FORM.

PERFORMANCE WORK STATEMENT (PWS) FOR MEDICAL GAS INSPECTIONS AT THE ROBERT J DOLE VA MEDICAL CENTER (RJDVAMC)

5500 EAST KELLOGG AVE. WICHITA, KANSAS

1. INTRODUCTION

The Robert J. Dole Veterans Affairs Medical Center (RJDVAMC) requires annual NFPA 99–compliant inspection and testing of medical gas and vacuum systems.

2. BACKGROUND

The RJDVAMC has an existing medical gas inspection contract that expires May 2, 2026. The intent is to award a follow‑on contract effective May 3, 2026, for annual, station‑wide inspections.

3. OBJECTIVE

Obtain comprehensive, NFPA 99–compliant inspection and testing of piped medical gases and vacuum systems to ensure safe, reliable operation, accurate labeling, and functional alarms and valves across all covered buildings at RJDVAMC.

4. SCOPE OF WORK

The Contractor shall furnish all labor, personnel, tools, equipment, materials, supervision, transportation, and incidental supplies necessary to inspect and test the existing piped medical gas & vacuum systems for compliance with NFPA 99 and CGA C‑9 (pipe marking), using personnel qualified under ASSE 6000 as specified in Section 8.

Systems/components covered include:

· Station outlets/inlets (pressure gases and vacuum),

· Master/area/local alarms, isolation/zone valves,

· Pipelines & labeling, and

· Source supply equipment (bulk oxygen, manifolds, compressors, dryers, filters)

Buildings/Quantity: Buildings 1, 1C, 2, 19, 26, 34, 60, and 62, totaling approximately 750 outlets.

Exclusions: Furnishing parts or performing corrective repairs is outside the scope; if deficiencies are discovered, the Contractor shall recommend corrective actions.

5. APPLICABLE LAWS, REGULATIONS AND STANDARDS

NFPA 99 – Health Care Facilities Code (inspection/testing coverage; alarm requirements; maintenance program elements).

CGA C‑9 / NFPA 99 pipe marking (color codes, legends, placement intervals).

ASSE/IAPMO/ANSI Series 6000 (2024) – medical gas personnel qualifications (Inspector 6020; Verifier 6030; alignment to NFPA 99‑2024).

VHA Directive 7515(1), Medical Gas & Vacuum Systems – VA policy for operation, testing, maintenance, alarm management, inventories.

FAR 52.246‑4, Inspection of Services—Fixed‑Price – Government inspection/acceptance, reperformance, price reduction.

FAR 52.204‑9 & VAAR 852.204‑70 – Personal Identity Verification (HSPD‑12) for routine physical access to VA facilities.

6. PLACE OF PERFORMANCE

All work will be performed onsite at RJDVAMC facilities in the buildings listed in Section 4. The Contractor shall report to the Engineering Office, Building 20, daily to sign in/out.

7. PERIOD OF PERFORMANCE

Base year (anticipated): May 3, 2026 – May 2, 2027; with four (4) one‑year option periods, if exercised by the Government. (Base effective date aligned to current contract expiry and intended start.)

8. HOURS OF OPERATION & SCHEDULING

Work is performed Monday–Friday, 0800–1600 (CST), excluding Federal holidays. The Contractor shall submit a three‑week look‑ahead schedule and obtain COR approval ≥5 business days prior to mobilization. Activities requiring zone valve closures or access to clinical areas require 48‑hour written notice and an outage plan.

9. CONTRACTOR PERSONNEL QUALIFICATIONS

Inspectors: Personnel performing inspection/testing shall hold ASSE 6020 (Inspector) certification.

Verifications (when applicable): Any verification testing (e.g., cross‑connection or standing pressure tests after repairs/cut‑ins) shall be performed by personnel holding ASSE 6030 (Verifier) and be independent of the installer, per NFPA 99.

Provide current certificates to the COR prior to mobilization.

10. SECURITY, ACCESS, IDENTIFICATION (PIV) & CONDUCT

Contractor employees requiring routine physical access must comply with FAR 52.204‑9 and VAAR 852.204‑70; account for all Government‑issued badges and return them when no longer needed, at employment end, or at contract completion; flow down to subcontractors.

Obtain contractor badges from Engineering (Building 20) and wear visibly at all times while on VA property; tool bags/containers are subject to search; firearms prohibited.

Smoking is prohibited on VA property; personal vehicles must park in designated areas; the VA will not reimburse parking violations.

11. SAFETY & VA/VHA POLICY

Plan and execute work in accordance with VHA Directive 7515(1) and applicable facility safety programs, including risk assessment, inventories, alarm management, and coordination of any valve closures/outages with clinical areas and the COR.

12. PERFORMANCE REQUIREMENTS SUMMARY (PRS)

Notes on acceptance criteria:

• Typical distribution pressures: O₂/Med Air/N₂O 50–55 psig; Vacuum 15–30 in HgV. Acceptance is based on measured values meeting facility design/OEM tolerances and NFPA program expectations.

• Representative outlet flow benchmarks by room type (e.g., OR ≈20 SCFM; ICU ≈10 SCFM; patient room ≈1 SCFM) are drawn from common NFPA 99 design references; the Contractor shall verify flows against facility design/OEM data and report measured values.

• Pipe marking shall meet CGA C‑9/NFPA 99 color/legend and placement intervals ≤20 ft, both sides of penetrations, once per room and story.

13. QUALITY ASSURANCE

The Government will conduct surveillance by 100% review of deliverables and random physical spot‑checks (5–10%) of outlets/alarms/valves across buildings. Acceptance is governed by FAR 52.246‑4; nonconforming services shall be reperformed at no price increase; defects not correctable by reperformance may result in required actions to ensure future compliance and price reductions to reflect diminished value; failure to promptly correct/reperform may result in Government performance at the Contractor’s expense or termination for default.

QASP Performance Requirement Table

REQUIRED SERVICE

STANDARD

PERFORMANCE

REQUIREMENT

METHOD OF

SURVEILLANCE

FACTORS TO

CONSIDER FOR

OPTION YEAR

RENEWAL

Contractor shall provide reports of all inspection activities, including bulk storage, distribution, and identification labeling.

Contractor shall provide detailed reports of medical gas system inspection.

Contractor shall provide a report that is legible and complete, including failed items and corrective suggestions.

COR documents if reports were not furnished in accordance with this PWS.

YES

14. DELIVERABLES (CONTENT & FORMAT)

Medical Gas Inspection Report (searchable PDF), due within 30 calendar days after completing inspections, containing at minimum:

1. Executive summary with total outlets tested and pass/fail counts; 2) Outlet/inlet inventory by building/room with pressure/flow/vacuum measured values; 3) Alarm test results/setpoints; 4) Zone valve inventory & status; 5) Source equipment readings (dew point, CO, changeover tests); 6) Labeling compliance log with photos; 7) Deficiency list with NFPA 99 references, risk ranking, and recommended corrective actions; 8) Personnel ASSE certificates (Sec. 8); 9) Schedule/log of work hours and site access; 10) Daily sign‑in/out verification from Engineering Office (Building 20).

15. PROPERTY DAMAGE

The Contractor shall prevent damage to Government property and notify the COR/POC immediately if damage occurs. At the CO’s direction, the Contractor shall replace damaged property within 10 business days or reimburse current replacement cost within 15 calendar days; repairs must use like materials at no additional cost to the Government.

16. GOVERNMENT-FURNISHED INFORMATION (GFI)

Upon request, the Government will provide facility contact information, access procedures, and any available system drawings/as‑builts necessary to perform inspections consistent with VHA Directive 7515(1) and NFPA 99 program expectations.

17. POINTS OF CONTACT & DELIVERIES

Report Delivery & Correspondence:

Submit to the COR and Facilities Management Service.

Deliveries (if required): Ship to:

Robert J. Dole VAMC, Building 34 – Logistics, Attn: Facilities Management Service, POC: David A. Miller 5500 East Kellogg Ave., Wichita, KS 67218.

18. DEFINITIONS & ACRONYMS

NFPA 99: Health Care Facilities Code (inspection/testing, alarms, valves, labeling program expectations).

CGA C‑9: Medical gas pipe color/legend standard (used with NFPA 99 for labeling).

ASSE 6000: Personnel qualification standards (e.g., 6020 Inspector; 6030 Verifier).

VHA Directive 7515(1): VA policy for medical gas & vacuum systems.

AQL: Acceptable Quality Level (thresholds in PRS).

COR: Contracting Officer’s Representative;

CO: Contracting Officer.

19. CERTIFICATION AND ACCEDITATION (C&A)

The C&A requirements do not apply to this acquisition. A Security Accreditation Package is not required.

SOURCES SOUGHT – CONTRACTOR INFORMATION FORM

for

NETWORK CONTRACTING OFFICE 15

Use this form to provide contractor’s general information. Please limit response to one page. The box at the bottom of this form may be used to clarify any requested information.

1. Contractor Information:

2. Type of Business: (check all that apply)

4. CAPABILITIES STATEMENT:

Sources Sought Notice