36C25526Q0322.pdf
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- Solicitation number
- 36C25526Q0322
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This is a Sources Sought Notice issued by the Department of Veterans Affairs, Network Contracting Office (NCO) 15 for high-definition medical-grade video borescope units. The solicitation number is 36C25526Q0322, with responses due by April 22, 2026 at 11:00 AM Central Time. The contracting office is located in Leavenworth, Kansas (zip code 66048), and the point of contact is Contracting Officer Jon Lutmer at Jonathan.lutmer@va.gov or 913-946-1118. The product service code is 6515 and NAICS code is 334510.
Marion VA Medical Center seeks to procure four complete medical-grade video borescope units—two for the Marion campus (Marion, IL) and two for the Evansville campus (Evansville, IN)—for one-time purchase. The units will be used by Sterile Processing departments to inspect surgical instruments with lumens prior to cleaning and reuse. Specifications require a minimum monitor size of 11.6 inches with 400 × 400 pixel High Definition imaging to meet AAMI ST91:2021 standards, 1.2 m × 1.0 mm video borescopes suitable for colonoscopes and gastroscopes, water-resistant design enabling full cleaning and disinfection, and stand-alone operation requiring no network connection. All necessary HDMI cables, connections, plugs, wall mounts, and switches must be included with no installation required. The vendor must provide a repair guarantee with accredited staff for support, setup, education, and troubleshooting; full-service maintenance through a service agreement with preventive and recurring maintenance; temporary solutions within 24 hours of equipment failure and permanent solutions within 5 business days; and support for future purchases of additional borescopes in different sizes. The vendor must also supply manufacturer's recommended performance and maintenance schedules and equipment lifespan documentation to the Marion VA Medical Center Biomedical Engineering Department. The notice requests that respondents identify the country of manufacture for all parts and specify whether this requirement falls under an FSS contract.
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Sources Sought Notice
*= Required Field Sources Sought Notice
SUBJECT* High-Definition medical-grade video borescope units
GENERAL INFORMATION
CONTRACTING OFFICE’S ZIP CODE* 66048
SOLICITATION NUMBER* 36C25526Q0322
RESPONSE DATE/TIME/ZONE 04-22-2026 11AM CENTRAL TIME, CHICAGO,
USA
ARCHIVE 60 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS N
SET-ASIDE
PRODUCT SERVICE CODE* 6515
NAICS CODE* 334510
CONTRACTING OFFICE ADDRESS Department of Veterans Affairs
Network Contracting Office (NCO) 15
3450 S 4th Street Trafficway
Leavenworth KS 66048
POINT OF CONTACT*
Contracting Officer
Jon Lutmer
Jonathan.lutmer@va.gov
913-946-1118
PLACE OF PERFORMANCE
ADDRESS Marion VA Medical Center
2401 W Main St
Marion IL
POSTAL CODE 62959
COUNTRY
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
*** Please include what country all parts are manufactured in. Is this requirement under an FSS contract? ***
1. STATEMENT OF WORK
Marion VA Medical Center is seeking to procure two complete, medical-grade video borescope units for the Marion campus and two complete, medical-grade video borescope units for the Evansville campus. These units will be a one-time purchase. These units will be used in the Sterile Processing department to thoroughly inspect surgical instruments with lumens prior to cleaning and use of reusable medical devices. The borescopes shall be medical-grade digital video scopes and long enough to allow staff in Sterile Processing to adequately visualize and inspect lumens that are not accessible with the naked eye, using appropriately sized borescopes to best visualize narrow and delicate lumens. The device shall be a stand-alone unit requiring no network connection to operate and shall include a borescope, a high-definition monitor, all necessary HDMI cables for connection to the monitor, and any plugs or switches required for use. Sterile Processing staff shall be able to clean and disinfect the video borescope, as exposure to water and contaminants is possible.
2. SPECIFICATIONS
Minimum of two (2) video borescope units for the Marion campus and two (2) video borescope units for the Evansville campus.
Monitor size shall be at least 11.6 inches to provide High Definition images (400 × 400 pixels) helpful in identifying any abnormalities or damage to reusable medical devices that contain lumens (necessary to meet AAMI ST91:2021 standard best practice).
No internet or data connection is required for operation.
Video borescopes shall arrive with all HDMI connections, cables, plugs, wall mounts, and switches necessary for immediate use.
1.2 m × 1.0 mm video borescopes for both units (minimum size acceptable for use on colonoscopes, gastroscopes, and other instruments with delicate lumens).
No installation required.
Sterile Processing staff shall be able to fully clean and disinfect the unit and all parts.
Capable of withstanding potential exposure to water during inspection; the unit shall be water-resistant.
3. REQUIREMENTS
The vendor shall offer a repair guarantee, with fully accredited staff available for support, setup, education, and troubleshooting.
The vendor shall also support the future purchase of additional video borescopes in other sizes, if needed, in the case of new intraluminal instruments with specific requirements different from
1.2 m × 1.0 mm.
4. EQUIPMENT MAINTENANCE & RESPONSE TIMES
The vendor shall provide full-service maintenance through a service agreement and shall provide all recurring and preventive maintenance activities.
If a permanent solution cannot be implemented within 24 hours of initial failure, a temporary solution shall be operational within 24 hours. A permanent solution shall be planned, and replacements ordered within five (5) business days of initial failure.
5. SAFETY
The vendor shall ensure that all units provided comply with all local, state, and federal rules and regulations pertaining to workplace safety. The units should be water resistant to prevent any harm to the end user during use.
6. DOCUMENTATION
The contractor shall furnish to the Marion VA Medical Center Biomedical Engineering Department the manufacturer’s recommended performance and maintenance schedules and the projected lifespan of the equipment.
7. PLACES OF PERFORMANCE
Marion VA Medical Center, 2401 W Main St, Marion, IL 62959
Evansville VA Health Care Center, 6211 Waterford BLVD, Evansville, IN 47715
8. PERFORMANCE MONITORING
Performance of the equipment will be monitored by the end user, and any variances in performance will be reported to the vendor. Service representatives shall be available to address concerns related to performance.
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