36C25526Q0281_2.docx
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- H912--NOTICE OF INTENT TO SOLE SOURCE FIRE ALARM TESTING AND MAINTENANCE AT THE JOHN COCHRAN VAMC
- Solicitation number
- 36C25526Q0281
About this file
This is a Notice of Intent to Sole Source for fire alarm testing and maintenance services at the John Cochran VA Medical Center. The Department of Veterans Affairs, Network Contracting Office 15, located in Leavenworth, Kansas, intends to award a sole-source contract to Tech Electronics for fire alarm testing and maintenance services under FAR 6.103-1 and FAR 12.102(a). The solicitation number is 36C25526Q0281, with a response deadline of September 11, 2026, at 3:00 PM Central Time. The NAICS code is 561621 (Janitorial Services), and the Product Service Code is H912. No competitive solicitation will be posted; this notice is for interested parties to demonstrate capability and authorization.
The requirement centers on maintaining and testing a Notifier ONYX works fire alarm system workstation located in Building 1's Electric Shop, which is proprietary to Notifier and requires specialized expertise. Interested contractors must provide: (1) an OEM Authorization Letter from Notifier demonstrating authorization as a factory-authorized supplier; (2) documentation that technicians are OEM-trained and authorized by Notifier to perform services and repairs, with all replacement parts being OEM-supplied to maintain warranty compliance; and (3) evidence of prior successful performance providing Notifier/Premier repair services of similar scope and complexity, including contract numbers, points of contact, performance periods, and outcomes. Services must comply with applicable NFPA standards including NFPA 13, 14, 17A, 20, 25, 70, 72, 90A, 96, and 101. All responses must be submitted via email to Contract Specialist James Horne at James.horne@va.gov by the specified deadline.
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Special Notice
DESCRIPTION
| *= Required Field |
| Special Notice |
Special Notice
| SUBJECT* |
| NOTICE OF INTENT TO SOLE SOURCE FIRE ALARM TESTING AND MAINTENANCE AT THE JOHN COCHRAN VAMC |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 66048 |
| SOLICITATION NUMBER* |
| 36C25526Q0281 |
| RESPONSE DATE/TIME/ZONE |
| 09-11-2026 3pm CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 10 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| H912 |
| NAICS CODE* |
| 561621 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway
Leavenworth KS 66048
POINT OF CONTACT*
Contract Specialist James Horne James.horne@va.gov
DESCRIPTION
| *= Required Field |
| Special Notice |
Page 1 of
Special Notice
This is an INTENT TO SOLE SOURCE NOTICE only.
THIS NOTICE IS NOT ARE QUEST FOR COMPETITIVE PROPOSAL FOR QUOTATIONS. A SOLICITATION WILL NOT BE POSTED.
The Department of Veterans Affairs, Network Contracting Office 15 intends to award a sole contract to Tech Electronics procurement for the Fire Alarm Testing under the authority of FAR6.103-1/ FAR Overhaul 12.102(a) Only one responsible source and no other supplies or services will satisfy agency requirements.
The North American Industrial Classification System (NAICS) code for this procurement is 561621,and the FSC/PSC is H912.
Per Notifier Tech electronics sole-source/proprietary letter, Tech electronics “is the sole factory-authorized supplier of parts and service for the equipment manufacture, including products under the brand names of Notifier and Premier “does not utilize a distributor model.”
GENERALREQUIREMENTS:
-NFS2-3030-NFS-640-NCA-2-NFPA 17A and 96-5.1 National Fire Protection Association (NFPA) NFPA 13 Installation of Sprinkler Systems-NFPA 14 Installation of Standpipe and Hose Systems NFPA 17A Wet Chemical Extinguishing System NFPA 20 Installation of Centrifugal Fire Pumps NFPA 25 Water Based Fire Protection Systems NFPA 70 National Electric Code-NFPA 72 National Fire Alarm Code-NFPA 90A Installation of Air Conditioning and Ventilation Systems-NFPA 96 Ventilation Control and Fire Protection of Commercial Cooking Operations NFPA 101Life Safety Code. The computer workstation is in the Electric Shop in Building 1 and is the ONYX works workstation by Notifier. Besides ONYX works the workstation is also using “Verifier Tools” software as an integral part of the Notifier fire alarm system. These systems are proprietary to Notifier and the contractor must be able to work on this system to: make changes in the software after devices are added, deleted or relocated; make changes to the graphics as needed to accommodate device or system changes; import new AutoCAD floor plans into the graphics system; and other tasks as necessary for a fully functioning and up to date system.
Interested persons may identify their interest and capability by providing the below requested Information no later than September 11th, 2026, at 03:00 CT to James Horne, Contract Specialist, via email at James.horne@va.gov. Verbal responses are not acceptable and will not be considered.
1. Provide an OEM Authorization Letter.
2. Provide document evidence that technicians are OEM-trained and authorized by Notifier to perform services/repairs on Tech Electronics equipment, and that all replacement parts will be OEM, to maintain compliance with manufacturer specifications and warranty.
Special Notice
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3. Provide evidence of prior, successful performance providing Notifier/Premier repair services of similar scope and complexity (e.g., contract numbers, POCs, performance periods, and outcomes).
All responses received by the closing date specified herein will be considered by the Government, any response to this notice must show clear and convincing evidence that the responding company can provide the same services by the required date. However, a determination by the Government to not compete is solely within the discretion of the Government.
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