36C25526Q0264 - Sources Sought.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Automatic External Defibrillators Eastern Kansas VA Hospital Systems

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 66048

SOLICITATION NUMBER* 36C25526Q0264

RESPONSE DATE/TIME/ZONE 03-23-2026 8:00 CENTRAL TIME, CHICAGO,

USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6515

NAICS CODE* 334510

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Contract Specialist

Ron Castle ronald.castle@va.gov

(913) 946-1166

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs

Colmery O'Neal VA Medical Center

Dwight D. Eisenhower VA Medical Center

Topeka and Leavenworth Kansas

POSTAL CODE

COUNTRY USA

DESCRIPTION

Automatic External Defibrillators

THIS IS A REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposals abstracts, or quotations. The purpose of this RFI/Sources Sought Notice is for market research purposes only, to obtain information in regards availability of specified products, services, or a combination of both products and services, and to identify potential sources capable of providing products or performing services in accordance with the requirements below. Responses to this notice will be used by the Government to make appropriate acquisition decisions.

DISCLAIMER: This RFI/Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI/Sources Sought Notice that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

Responders are solely responsible for all expenses associated with responding to this RFI.

If a solicitation is issued it shall be announced at a later date and all interested parties must respond to that solicitation announcement separately from the response to this RFI/Sources sought notice. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

Submission of price, delivery, other market information, or capabilities for planning purposes are authorized. However, responses to these notices are not offers and cannot be accepted by the Government to form a binding contract IAW FAR 15.201(e).

RESPONSES TO THIS NOTICE:

Responses to this notice must be submitted to Ronald Castle via email at ronald.castle@va.gov.

Telephone responses shall not be accepted.

Responses must be received no later than March 23, 2026, at 08:00 CST.

BASED ON THE BELOW REQUIREMENT PLEASE PROVIDE RESPONSES TO THE

FOLLOWING:

A. RESPONSES FOR ALL REQUIREMENT TYPES:

1. Company Name:

2. Company Address:

3. SAMS UEI:

4. Company POC:

5. Phone Number:

mailto:ronald.castle@va.gov

SOURCES SOUGHT NOTICE

REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT

6. EMAIL:

7. Is your company considered a small business IAW the NAICS identified in this RFI/Sources Sought Notice? If so, please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?

NAICS: 334510 NAICS SIZE STANDARD: 1250 Employees

8. If your company is considered a large business, does your company have any authorized small business distributors/suppliers, service providers, and/or does your company sub-contract to small business concerns?

a. If so, please provide the company name, company POC, and small business status (if available):

9. Does your company have the required staffing, equipment, licenses, certification, and/or authorization letters to provide the products and/or services for this sources sought?

10. Is your company an authorized distributor/supplier and/or service provider (or equivalent) of the products and/or services identified in this sources sought? NOTE: Please provide authorization letters and/or agreements from manufacturer.

11. Does your company currently hold a Federal Supply Schedule (FSS) contract with GSA, the VA National Acquisition Center (NAC), or NASA SEWP; or does your company hold a contract with the VA Strategic Acquisition Center (SAC); or have any other federal contract that can be utilized to procure the products and/or services identified in this sources sought?

a. If so, please provide the name of the agency, contract number, contract start date, and contract end date.

b. Are the products and/or services identified in this sources sought available on the contract/agreement schedule? Please explain if all or part of the deliverables of this sources sought are available by the contract/agreement schedule.

12. Please submit a capabilities statement that provides clear, compelling, and convincing evidence that your company can meet the requirements outlined in this sources sought.

13. COMMENTS: Please provide recommendations that may be pertinent to the improvement of the Statement of Requirements and potential solicitation.

B. RESPONSES FOR PRODUCTS (I.E. SUPPLIES AND EQUIPMENT)

1. Is your company the manufacturer of the product(s) identified in this sources sought?

IF NOT:

a. Is the manufacturer of the products identified in this sources sought considered to be a small business concern IAW the NAICS Size standard for this sources sought.

b. Is your company primarily engaged in retail or wholesale trade for the products identified in this sources sought?

c. Is your company an authorized distributor/supplier (or equivalent) of the products identified in this sources sought? NOTE: Please provide authorization letters and/or agreements from manufacturer.

d. Non-Manufacturer rule compliance: If Applicable, please confirm that your company complies with the Non-Manufacturer rule in that:

1. The products your company provides are manufactured by a small business.

2. The total number of employees at your company does not exceed 500.

3. Your company is primarily engaged in the retail or wholesale of the products identified in this sources sought.

4. Your company takes ownership/possession of the products in a manner consistent with industry standards.

2. Does your company offer comparable products other than the brand identified in this sources sought?

IF SO:

a. Do the products your company provide meet or exceed the salient characteristics of the brand identified in this sources sought in terms of functions to be performed;

performance requirements; and/or essential physical characteristics?

b. Please provide a factual comparison of your company’s alternate products and explain how those products can provide equal or better value to the Government when compared to the brand identified in this sources sought.

3. Are the products your company provides in response to this sources sought considered Commercial Off the Shelf (COTS) items IAW FAR 2.101 “Commercial Items”?

4. What is the delivery/lead time of the products your company provides?

5. Are there scaled delivery/lead times with greater quantities? Please elaborate.

6. What is the current life cycle of the products your company provides?

7. Are there any maintenance requirements/recommendations associated with the products your company provides in response to the sources sought? If so, please provide the recommended/required maintenance frequencies/schedule and estimated cost annual cost.

8. Does your company alter, modify, or change the products identified in this sources sought? If so, please identify how the products are altered, modified, or changed.

9. Are the products your company provides in response to this sources sought manufactured in the United States of America (USA) IAW FAR Part 25, FAR Clause 52.225.1, and FAR Provision 52.225-2?

If Not:

a. Please provide the name of the country where the products are manufactured.

b. Is the country where the product(s) are manufactured subject to any trade agreements with the United States of America IAW FAR Part 25?

SOURCES SOUGHT DISCRIPTION:

The Department of Veteran Affairs, Network Contracting Office 15 (NCO 15) is seeking sources that can provide AED's in accordance with (IAW) the below requirement and North American Industry Classification System (NAICS) code 334510 with a size standard of 1250 employees.

REQUIREMENT:

SCOPE OF WORK

1. OBJECTIVE

1 The objective is to purchase 56 new automatic external defibrillators (AEDs), 2 AED Trainers, and

AED Wall cabinets. These AEDs are to replace the existing end-of-life AEDs at the EKHCS Topeka and Leavenworth campuses, (2200 SW gage blvd Topeka, Ks 66622, and 4101 South 4th St Leavenworth, Ks 66048).

2. SCOPE

The Contractor shall furnish all equipment detailed in Table 1, including AEDs, Trainers, batteries, cases, electrode pads, training, services, and any excess hardware required for the delivery and installation of the equipment.

The Contractor shall provide all labor, supervision, and all other resources required to deliver, assemble/install, and test all listed equipment. All products must meet all salient characteristics and functions defined in this section.

All equipment and installation must meet the manufacturers and VA specifications.

The Contractor is responsible for conducting in services and any missing parts and components not included in order to fully complete the installation.

Table 1-Description of Equipment and Services Provided

DESCRIPTION QUANTITY

Automatic External Defibrillator, Semi-Automatic, WIFI, English, minimum of 8-year warranty.

Includes 1 set of electrodes (minimum of 4-year life), 1 battery (minimum of 4 year life), 1 carrying case, USB cable, operating instructions

Extra AED Batteries 23

Extra AED electrodes, minimum of 4-year life.

Includes electrode cover, 1 set of adult/pediatric electrodes (same pads compatible for both adult and pediatric patients)

AED Trainer – provides realistic AED training with an identical appearance to the associated AED, English. Includes 1 carrying case and operating instructions

Clinical Training for nurses, providers, and all other clinical staff

N/A

Technical Training for biomedical equipment support specialists

N/A

SALIENT CHARACTERISTICS

Automatic External Defibrillator

Specification/ Salient Characteristics:

• Maximum dimensions: Height 4 in; Width 10 in; Depth 12 in

• Maximum weight: 5 lb

• Must be operational with AC or DC

• 1 Set of electrodes

• 1 Battery

• 1 Carrying Case

• USB Cable

• Minimum 8-year warranty

• WiFi

• Must have the following capabilities and able to operate in the following modes:

Controls:

• Integrated pediatric mode which allows operator to switch to pediatric specific mode with reduced energy and CPR guidance appropriate for children without requiring separate pediatric pads

• Power button: Controls device power

• Shock button, semi-automatic: Delivers energy when button pressed by the user

• Shock button, fully automatic: Gives indication prior to delivering shock without requiring user intervention

• Language button that allows operator to switch between the primary and secondary languages for a multi-language configuration.

• External indicator of AED functionality (light, LED screen, etc.) located on top half of AED and identifiable through AED cabinet window without opening the cabinet door

• Self-tests: Automated self-tests run each time the device is turned on, daily, weekly and monthly

Energy Default:

• Waveform: Biphasic Truncated Exponential with voltage duration compensation for patient impedance

• Ability to shock at a 360J output

• Escalating energy with three energy levels for both adult and pediatric settings o Adult setting- Multiple levels configurable from 150 joules to 360 joules

• Automatically analyzes the patient’s heart rhythm while CPR is being performed to detect if a shock is needed

• ECG analysis that advises whether a shock is appropriate

• Allows chest compressions during ECG rhythm analysis

CPR coaching and analysis:

• Instruction for the adult and the pediatric CPR, including feedback when no CPR is detected, rate and depth guidance, a metronome, and instructions on hand placement

Charge time:

• 0 seconds for initial shocks below 200J

• Time to shock at 360J:

Semi-automatic: < 7 seconds Fully automatic: < 13 seconds

User interface

• Includes voice prompts and audible tones

• Adaptive volume control automatically detects background noise and adjusts the volume of the voice and audio prompts for clear instruction in noisy environments

• Visual and audible indicators indicating system readiness for device, pads, and battery

Data Storage

• Memory type: Internal digital memory transferrable via USB

• ECG storage: Minimum 60 minutes of ECG stored for at least 2 patient episodes

Protection and Safety:

• Electrical protection: Input protected against high voltage defibrillator pulses per IEC

60601-1/EN 60601-1

• Safety classification: Internally powered equipment per IEC 60601-1/EN 60601-1

Trainer

Specification/ Salient Characteristics:

• Maximum Dimensions: Height (with handle) 12 in; Width 10 in; Depth 4 in

• Maximum Weight: 5 lb

• Resembles the provided AED in form and function

• Non-shocking AED training device

• Includes all batteries for each trainer unit, per manufacturer’s requirements o Batteries must be OEM or name brand

• Includes one pair of adult/child training electrodes per trainer

• Uses the same voice prompts and CPR coaching verbiage as the provided AED

• Simulates both semi-automatic and fully automatic options

• Provides live feedback for CPR rate, depth, and hand placement including a metronome

• Volume adjusts automatically depending on background noise

• Provides at least 2 fully configurable and customizable scenarios

AED batteries

Specification/ Salient Characteristics:

• Capacity: must provide at least 150 200 joule shocks and be able to deliver at least 100 360 joules shocks on a single charge

• Minimums of 800 minutes of operating time

• Maximum battery weight: 1lb

• New OEM batteries

• Standby Life: a new battery provides device power for a minimum of 4 years when not used

• Replace battery indication: At least 6 shocks and 30 minutes of operating time remain when first indicated.

Electrode pads https://www.heartsmart.com/physio-control-lifepak-cr2-aed-package-p

Specification/ Salient Characteristics:

• Usage: Same set of pads can be used on both adult patients and children--cannot have separate types of pads for adult patients and children

• Packaging: User intuitive, rapid access electrodes.

• Replacement: Replace every 4 years or after each patient use

Case

Quantity: Included with each of 56 AEDs, and 2 AED Trainers

Specification/ Salient Characteristics:

• Includes inside storage pocket

• Includes handle for carrying

• Semi-rigid material

• Allows for complete visibility of functionality indicator on AED

• Fits AED and AED Trainer

Manual

Quantity: 1 per AED and Trainer

Brand name only

Specification/ Salient Characteristics:

• Included for AED and AED Trainer

• Provided by manufacturer and includes manufacturer’s instructions