36C25526Q0263.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* 36C255-26-AP-1487 Bed Rental VISN 15

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 66048

SOLICITATION NUMBER* 36C25526Q0263

RESPONSE DATE/TIME/ZONE 03-23-2026 11AM CENTRAL TIME, CHICAGO,

USA

ARCHIVE 10 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* W065

NAICS CODE* 532490

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT* Contracting Officer

Jon Lutmer

Jonathan.lutmer@va.gov

913-946-1118

PLACE OF PERFORMANCE

ADDRESS Please see Statement of work for a list of facilities

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

** Please provide a response to the following statement of work for Bed rental for the VISN 15 VA Medical Centers **

Statement of Requirements

The Department of Veterans Affairs (VA), VISN 15 VA Hospital Medical Centers (VAMCs), has a requirement for the rental of inpatient beds, mattresses, and accessories (See List Below) The requirement will include all inpatient requirements of the facility along with; Spinal Cord Injury Units, and Community Living Centers located at the facilities only. Under the contract the contractor shall provide delivery, set-up, maintenance/service/repair, and pick-up of all items. Key Operator Training will also be needed for all rental items.

VISN 15 FACILITY LOCATIONS ARE:

VAMC Marion IL: 2401 W Main St. Marion IL 62959

VAMC Kansas City: 4801 Linwood Blvd, Kansas City MO 64128

VAMC St. Louis- John Cochran Division: 915 North Grand Blvd, St. Louis MO 63106

VAMC St. Louis-Jefferson Barracks Division: 1 Jefferson Barracks Drive, St. Louis MO 63125

VAMC Columbia: 800 Hospital Drive, Columbia MO 65201

VAMC Poplar Bluff: 1500 N. Westwood, Poplar Bluff MO 63901

VAMC Wichita: Dole VAMC 5500 E Kellogg, Wichita KS 67218

VAMC Topeka: 2200 Gage Blvd, Topeka KS 66622

VAMC Leavenworth: 4101 S. 4th. St. Trafficway, Leavenworth KS 66048

DESCRIPTION OF NEED: HOSPITAL/ SPECIALTY RENTAL BEDS

Standard Bed/Unit Rental per day

Bariatric Size Bed/Unit Rental per day

Bariatric Size Bed/Unit for Intensive Care Unit Rental per day

Critical Care Bed for Intensive Care Unit Rental per day

Air Fluidized Therapy Bed Rental per day

Low Air Loss Therapy Surface Rental per day

Foam Type Pressure Redistributing Surface/Mattress Rental per day

Low Bed Rentals per day

For all rental beds:

Must have solid frame (no springs)

Must be labeled with maximum weight capacity

Must be labeled with service contact number and information and be available for technological support 24 hours a day, 7 days a week.

Education to staff on proper bed controls, operation, and safety measures upon delivery

Reference or Operator’s Manual to be included in bed delivery

Must be able to process orders and deliver beds 24 hours a day 7 days a week.

Must be able to deliver within 4 hours (with the exception of air fluidized therapy due to the required 24-hour sterilization process) and remove items within 24 hours of receipt of order or call for pick-up.

Must be inspected for possible entrapment areas, regardless of mattress width, length, and/or depth, alignment of the bed frame, bed side rail, and mattress should leave no gap wide enough to entrap a patient's head or body. (FDA recommendation)

Must have a ground clearance of no less than 6 inches from frame to floor at the lowest height.

Standard Bed/Unit: Must include the following:

Be completely electric and adjustable.

Powered height adjustable to accommodate safe patient handling

Bed head /foot boards that are removable.

May include accessories that attach to the bed, i.e. side railing, hand controls, grab bars to assist patients getting in and out of bed.

Desirable side rail extender mechanism to assist with width adjustment according to the patient’s width

Desirable retractable foot mechanism or foot board extender to assist with length adjustment according to the patient's height

Desirable bolster(s) to eliminate space created by side rail extender (width adjustment) and or retractable foot mechanism or foot board extender (length adjustment)

Must have Trendelenburg and Reverse Trendelenburg positions

A pressure redistribution-type surface for protection of skin and prevention of wounds.

Be able to properly accommodate a low air loss surface.

Optional foam, low air loss or standard mattress surfaces. Surface must fit bed frames with no gaps wide enough to entrap a patient's head or body. (FDA recommendation)

Be able to protect and decrease pressure, shear, friction, and control moisture.

Include a built-in scale and bed exit alarm

Optional overhead trapeze unit

Interface with current call light and TV system

Have an adjustable head rest

Be able to accommodate a patient's weight up to 500 pounds.

Must have at a minimum, a central wheel locking system that can be converted from free movement to steering mode

Power Drive System-optional

Have at a minimum, safety features that alarms to power failures.

Main power shut off switch in the event of an emergency.

Additional power outlet near foot of bed

Height requirement- Floor to Deck: low position-no less than 15"; high position-no less than 32"

Width requirement- Overall: up to 40 inches (adjustable width is a desirable feature)

Length requirement- Overall: Up to 100 inches.

Bariatric Size Bed/Unit: Each Bed/Unit must:

Be completely electric and adjustable

Power Drive system- Required

Include a built-in scale and bed exit alarm

Optional overhead trapeze unit

Interface with current call light and TV system

Have an adjustable head rest

Have a removable headboard

Must have Trendelenburg and Reverse Trendelenburg positions

Powered height adjustable to accommodate safe patient handling

Be able to properly accommodate a low air loss surface.

Optional foam, low air loss or standard mattress surfaces. Surface must fit bed frames with no gaps wide enough to entrap a patient's head or body. (FDA recommendation)

Be capable of supporting a patient with a weight of up to 1,000 pounds.

Have a pressure redistribution-type surface/system to help turn the patient

Be able to protect and decrease pressure, shear, friction, and control moisture

Desirable side rail extender mechanism to assist with width adjustment according to the patient’s width

Desirable retractable foot mechanism or foot board extender to assist with length adjustment according to the patient's height

Desirable bolster(s) to eliminate space created by side rail extender (width adjustment) and or retractable foot mechanism or foot board extender (length adjustment)

Have at a minimum, safety features that alarms to power failures

A main power shut off switch in the event of an emergency.

Additional power outlet near foot of bed

Central wheel locking system (free movement and steer mode)

Height requirement- Floor to deck: low- no less than 16 inches, high-no more than 29 inches

Width requirement- up to 54 inches (adjustable width is a desirable feature)

Length requirement- up to 100 inches

Weight requirement- up to 1000- 1500 pounds

Bariatric Size Bed/Unit for the Intensive Care Unit (ICU): Must include:

In addition to all requirements of Bariatric Size Bed/Unit, must:

Have percussion and vibration functionality, including postural settings options

Have continuous lateral rotation therapy functionality for pulmonary toileting.

Have powered tum assist capabilities

Full chair and chair egress with stand assistance

Safety stops and alarms for therapy modes when side rails are down

Critical Care Bed for the Intensive Care Unit (ICU): Each bed/unit must:

In addition to all requirements for Standard Hospital bed, must have

Have percussion and vibration functionality, including postural settings options

Have continuous lateral rotation therapy functionality for pulmonary toileting.

Have powered tum assist capabilities

Full chair and chair egress with stand assistance

Capability to house adjustable type IV poles that will support IV pumps and bags

Safety stops and alarms for therapy modes when side rails are down

Power Drive system- Required

Bilateral restraint bars to anchor restraints

Air-fluidized Therapy Bed: The beds/units must:

Prevent/treat Stage II, and complicated Stage III/IV pressure ulcers, post-operative flaps, grafts, and burns

Microclimate Management

Must have Air fluidization with heated beads

Adjustable bead temperature

On/Off control for fluidization

Patient Lock Out control

Side rails (full length or quad rails)

Adjustable head bead firmness (optional)

Length requirements: up to 93 inches

Width requirements: up to 42 inches

Accommodate patients up to 350#

Optional items below depending on patient specific use

Overhead trapeze (optional)

Have a Hi/Low adjustment for Safe Patient Handling, patient positioning and egress easier (optional)

Electric control to raise/ lower head of bed (optional)

Height Requirements: Ground Clearance at least 6 inches

Low Air Loss /Therapy Surface (100% overlay):

The surface/mattresses should be of a foam type or air type, static mattress.

Foam base must be at least 2.5 inches thick, low air loss at least 10 inches thick

Surface must fit existing bed frames with no gaps wide enough to entrap a patient's head or body.

(FDA recommendation)

Surface must be able to be placed directly on a hospital bed frame and accommodate electrical functions of the beds (i.e. elevation of head or foot of bed)

The surface/mattress must be able to prevent/treat Stage I, II, and uncomplicated Stage III/IV pressure ulcers.

The surface/mattress must be capable of providing alternating pressures

All surfaces/mattresses must attend to microclimate management

Turn assist-type element

Bed exit alarm

Width requirement - up to 36 inches (bariatric up to 48 inches)

Length requirement - up to 85 inches

Weight requirements- up to 500# (standard) and 1000# (bariatric)

Foam Type surface/mattress: the surface/mattress must:

Foam base must be at least 6 inches.

Surface must fit existing bed frames with no gaps wide enough to entrap a patient's head or body.

(FDA recommendation)

Heat sealed or welded seams

Anti-skid bottom surface

Anti-microbial agent in foam

Prevent/treat Stage I, II, and uncomplicated Stage III/IV pressure ulcers.

Width requirement- minimum 35 inches

Length requirement- up to 76 inches

Weight requirement- minimum of 500#

Low Bed

Completely electric and adjustable

Bed ends may include accessories that attach to the bed i.e. side railing, hand controls, grab bards to assist patients getting in and out of bed

Removable headboard

Interactive with current call light and TV system

Integrated bed scale with exit alarm system

Must have Trendelenburg and Reverse Trendelenburg positions

Be able to accommodate a patient's weight up to 500 pounds

Have a minimum safety feature that alarms to power failures

Pressure redistribution type surface

Be able to protect and decrease pressure, shearing, friction

Main power shut off switch in the event of an emergency

Patient lock out system

Central lock and steer system

Battery back up

Quad side rails

Additional power outlet near foot of bed (optional)

Height requirement (floor to deck)- lowest- IO inches or less to the floor; highest no more than 36 inches

Width requirement-up to 40 inches

Length requirement-up to 92 inches

IN-PATIENT UNIT TYPES:

Intensive Care Units (ICU)

Acute Care Units (medical/surgical)

Bum Units

Oncology Units

Orthopedic Units

Neurology Units

Psychiatric Units

Spinal Cord Injury (SCI) units

Community Living Center (CLC) units

Domiciliary Units

Maintenance

Equipment provider will perform all maintenance, scheduled or unscheduled as inclusive to rental

Equipment provider will provide maintenance records upon request