36C25526Q0095.pdf

This announcement is a REQUEST FOR INFORMATION NOTICE, 36C25526Q0095. This RFI notice is for preliminary planning purposes only; therefore, no proposals are being requested or accepted at this time. THIS IS NOT A SOLICITATION FOR PROPOSALS AND NO

CONTRACTS SHALL BE AWARDED FROM THIS NOTICE.

The VISN 15 VA Medical Centers are seeking to find potential sources that can provide a lease and maintenance agreement of various scopes, and equipment to support the use of the scopes. The requirement is outlined in the attached draft Statement of Requirement (SOR), starting on page 2.

Once the requirement is formally defined, the contract awarded is anticipated to be a firm, fixed price. The type of solicitation that will be issued, is dependent upon the responses received from this notice. Issuance of a solicitation will be dependent upon the number of responses received, type of information received, and subsequent market analysis/research. No reimbursement will be made for any costs associated with providing information in response to this notice or any follow up information requested. The purpose of this notice is to gain knowledge of interest, capabilities, and qualifications of various members of the Business Community. After reviewing the responses to this RFI announcement, a synopsis and/or solicitation announcement may be published at a later date. The Government must ensure there is adequate competition among the potential pool of responsive contractors. The North American Industrial Classification System (NAICS) Code applicable to this acquisition is 532490 – Other Commercial and Industrial Machinery and Equipment Rental and Leasing. The Small Business Size Standard for this acquisition is $40.0 million.

This is not a request for proposal and in no way obligates the Government to solicit for or award any contract. Please limit your response to less than five pages and please include the following information:

- Your company’s name, address, point of contact, phone number, email address, and SAM UEI Number.

- Your company’s interest in submitting a proposal in response to a solicitation when/if it is issued.

- Your company’s capability to meet the requirements, whether fully or partially – please specify what equipment you can provide.

- Your company’s Business Size (Large or Small) and Socioeconomic Status (Veteran Owned, SDVOSB, HUBZONE, 8(a), etc.).

- Any/all authorized distributors and business size that are capable of providing the requested equipment.

- Provide country that proposed equipment is manufactured in

Interested companies are asked to respond to this Request for Information Notice NLT 3:00PM (CST) on Friday, 12/05/2025. All interested companies must be registered in SAM (http://www.sam.gov/) to be eligible for award of government contracts. Please email (only) your response to Jessica Barton at jessica.barton1@va.gov. Please reference the following RFI number in the subject line of all correspondence submitted: 36C25526Q0095. Note: Only e-mail responses will be accepted.

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

http://www.sam.gov/ mailto:jessica.barton1@va.gov

Statement of Requirements (SOR)

VISN 15

Introduction: Introduction: The purpose of this document is to provide a statement of requirement (SOR), for the lease of various Urology and ENT Scopes, gastroscopes and bronchoscopes and various pieces of equipment to support the use of the scopes. This lease will be for all facilities in VISN 15 (Veterans Integrated System Network).

Deliverables: Must be the latest technology available on the market. Must have all scopes listed to support Network Scopes; gastroscopes, colonoscope (regular, slim, single or dual ports), small intestine, Equipment, monitor, flushing pumps, roll stand, various cables, cords, processors, generator with footswitch, carts, trolley, various accessories for the carts or trolley, connectors, lamps, footswitch, keyboards, super pulsed laser system, printers, forceps, graspers, camera’s, light sources, travel cart, screen for travel cart, bowie unit, CO2 regulation unit, and other items that may be needed.

Period of Performance – Base year plus three-year options

Definition: High performance video filter, ability to change light color or wavelength to better visualize suspicious tissues or better identify cancerous growths.

Scope of Requirement

Deliverables:

• Must be the latest technology available on the market including AI capabilities

• Vendor must have all scopes listed in this statement of work to support VISN 15 to

• include all facilities and CBOC’s.

• Colonoscopes, Gastroscopes, Pediatric Colonoscopes, Pediatric Gastroscopes, Bronchoscopes

• Urology Scopes; HD Flex CystoNephro Videoscope, Cysto (various), Cysto bridge single and double channel, Cysto Shea TH’s, Cystourethroscope Sheath, Telescope OES Elite, and Ureteroscopes (various).

• Urology scopes/equipment must have high performance video filtering.

• ENT Scopes, Rhino Larynogo Scopes various ones, flex, HD, therapeutic, and pediatric.

Need to be able to provide flexible and ridged scopes.

• ENT scopes must have the capabilities to show the vascular structures using high performance video filtering light to highlight abnormal tissue.

Rhino-Larynogo Fiberscope model 1

• Bending of 130 degrees in both directions vs fiber scope bending of 180 degrees up but only 90 degrees down

• Field of view 85 degrees vs only 70 degrees for same size (3.5mm x 300mm) fiber scope

• High performance video filtering

• Therapeutic or diagnostic

• Wide field view

Rhino-Larynogo Fiberscope model 2

• Compatibility with high performance video filtering enabled processors

• Ergonomic handle grip

• High performance video filtering

• Therapeutic or diagnostic

Rhino-Larynogo Fiberscope model 3

• Compatibility with high performance video filtering enabled processors

• Insertion tube OD of 3.6mm vs 3.7mm scope

• 110-degree field of view vs 100-degree field of view for scope

• Ergonomic handle grip

• High performance video filtering

• Therapeutic or diagnostic

Cysto-Nephro Flexible Fiberscope

• Max angulation down to 130 degree, up 220 degree

• Working length 370mm to 400mm

• Channel width 2.1mm to 2.4mm

• Field of view 120 degree to 130 degree

• High performance video filtering

Ureteroscope Flexible Fiberscope

• Max angulation down to 260 to 280 degree, up 170 to 190 degree

• Working length 660mm to 680 mm

• Channel width no more than 3.8fr

• Field of view 90 degree to 110 degree o SE

• No less than 4-year autoclavable guarantee

• Must have various directions of views and length

• 4K compatible

• ICG capabilities o Urology Laser

• Needs to be air cooled

• Should be able to fit on a cart, 100 pounds or less, size up to 24 x 24

• Wireless foot switch

• Broader range of energy and frequency, low .025 joules of energy and up to 2400 hertz frequency.

• Stone fragmentation: should be able to fragment stones rapidly, capable of breaking into fine particles that can easily pass. Should be less likely to cause stone migration during fragmentation.

• Broad range of fibers, including capable of using smaller fibers that allow for better irrigation flow, and better access into kidney

• Capable of cutting through tissue or providing hemostasis

• 110 volts would allow laser system to be plugged into any typical outlet and used in any room o Telescopes

• Must be high definition

• High performance video filtering

• No less than 4-year autoclavable guarantee

• Must have various directions of views and length

• 4K compatible

• ICG capabilities o Equipment, monitor, flushing pumps, roll stands, various cables, cords, processors, generator with footswitch, carts, trolley, various accessories for the carts or trolley, connectors, lamps, footswitch, keyboards, printers, forceps, graspers, cameras, light sources, travel cart, screen for travel cart, bowie unit, CO2 regulation unit, workstation, laser system, printer, camera heads, electrosurgical generator, and other items that may be needed for operation of the scopes and system. All equipment must be compatible with high performance video filtering.

o Equipment and endoscopes must be compatible with the current cleaning equipment the facility currently has. MUST be compatible with our current low temperature sterilization process.

• Columbia – Scope Buddy+, Veriscan, Mediator ADV+ for Urology, low temp sterilization, Sterrad 100NX, VPRO MAX, and Ethylene Oxide.

• Kansas City – High Level Disinfection, Scope Buddy plus, Medivators Advantage plus. Low temp sterilization, Sterrad All Clear 100 NX and Sterrad NX. Rigid scopes, either low temp sterilization Sterrad All Clear 100 NX and Sterrad NX.

Steam sterilization for approved rigid scopes.

• Poplar Bluff – Scope Buddy Plus, Veriscan, Sterrad All Clear 100NX, Medivator Advantage Plus, also does high level disinfectant (HLD) should they need to.

• Marion – for Urology use Sterrad.

• St. Louis – Mediator for Urology, low temp sterilization, Sterrad 100NX, VPRO, and Ethylene Oxide.

• Wichita – Cantel Medivators veriscan dry leak tester, Cantel Medivator scope buddy plus, Cantel Medivator AERs, and ASP Sterrad 100NX H202 sterilizer.

• Leavenworth and Topeka – Medivators o LED light source and processor in one unit.

o Image capturing devices must be capable of being networked to save images digitally to our current and future electronic medical record import HL-7 data such as daily work schedule/patient information. 4K preferable. Provation is the report generator used throughout the VA to generate reports and print pictures. If Provation is no longer used, must supply compatible technology.

o Must have the ability to connect to the following sources HDMI, HD SDI, SDI, DVI, VGA, RCA. Must have the capacity to include AI technology for all towers.

o Printers must be surgical grade and have the ability to upload video and photos into the medical record. Have the ability to print photos in color and black and white. Must have image still or picture and picture feature when taking an image for storage within the EMR (electronic medical records).

o Carts must have small footprint cart, video cart with IV pole, mobile arm for high-definition monitor to maximize mobility with up, down, and lateral movement. Size, minimum 2 foot by 2 foot and maximum 2 foot by 4 foot. Ergonomic and easy control.

o All ancillary equipment needed for scopes and carts to function must be included. This includes, but is not limited to, docking interface monitor cables, monitor cables, connectors, cylinder holders, keyboards, monitors, irrigation and insufflation tubing, distal caps, dual CO2 cylinder holders, CO2 insufflators, SDI cables, digital cables and rolling stands.

All scopes and equipment must be delivered, installed, in-service, and fully operational within 30 days of contract award.

A. Topeka VAMC VA Medical Center Attn: Bldg. 20 Warehouse 2200 SW Gage Blvd Topeka, KS 66622

B. Leavenworth VAMC VA Medical Center Attn: Bldg. 41 Warehouse 4101 4th Street Trfwy, Leavenworth, KS 66048

C. Wichita VAMC VA Medical Center Attn: Bldg. 34 Receiving 5500 East Kellogg Ave Wichita, KS 67218

D. Kansas City VAMC VA Medical Center Attn: Bldg. 6 Warehouse 4801 Linwood Blvd Kansas City, MO 64128

E. Columbia VAMC VA Medical Center Attn: Warehouse 800 Hospital Drive Columbia, MO 65203

F. POPLAR BLUFF:

VA Medical Center

Bldg. 23 Warehouse 1500 North Westwood Blvd Poplar Bluff, MO 63901

G. St. Louis VAMC John Cochran VA Medical Center Attn: Warehouse 915 N Grand Blvd Saint Louis, MO 63106

H. Marion VAMC VA Medical Center Attn: Blg 16 Warehouse 2401 West Main St Marion, IL 62959

I. Evansville Evansville Health Care Center 6211 East Waterford Blvd.

Evansville, IN 47715

J. Cape Girardeau Cape Girardeau Health Care Center 711 S. Mount Auburn Road Cape Girardeau, MO 63703

DISCLAIMER