36C25526Q0056.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Contracting Officer Laura Ferguson Laura.Ferguson@va.gov

PLACE OF PERFORMANCE

6211 East Waterford Blvd.

Evansville IN

ADDITIONAL INFORMATION

DESCRIPTION

THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT

DISCLAIMER

1. This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

2. The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this RFI In Accordance With (IAW) FAR Part 15.201(e).

SOURCES SOUGHT DESCRIPTION: See attached Statement of Work.

3. This is NOT a solicitation announcement. This is a RFI/sources sought only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 541330. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After reviewing the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.

4. The Department of Veterans Affairs (VA), VISN 15 Network Contracting Office, is seeking sources that can provide the following:

1. Contractor shall provide the Marion VA Medical Center (VAMC) at the Evansville, IN Veterans Affairs Health Care Center cable television service for 17 televisions around the health care center.

a. Building is three floors with televisions in different locations on all three floors.

5. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the services that fulfill the requirement. If you are interested and are capable of providing the sought-out services, please provide the requested information as well as the information indicated below. Failure to respond to all questions in this sources sought will determine the interested party as non-responsive which may affect a set-aside decision for a resulting solicitation. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

a. Please provide your UEI number.

b. Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?

c. Is your company considered small under the NAICS code identified under this RFI?

d. If you are identified as a SDVOSB/VOSB or SB, identify how you intend to meet the requirements found in the limitations on subcontracting FAR or VAAR clauses. (providing 51% of the work outlined in section 4 above): Fill out attached Self Performance Worksheet.

e. Please submit your capabilities that show clear, compelling, and convincing evidence that you can meet the requirements described above.

6. Responses to this notice shall be submitted via email to Laura Ferguson at Laura.Ferguson@va.gov. Telephone responses shall not be accepted. Responses must be received no later than November 6, 2025 at 16:30 CST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

Project Title: Evansville HCC Cable Service Scope of Work:

General: The contractor shall provide all the labor, materials, equipment, and expertise to perform the work that is identified below as required by the Marion VA Medical Center (VAMC) at Evansville, IN Veterans Affairs Health Care Center.

Requirements:

2. Provide basic cable television service to 17 televisions around the health care center.

a. Building is three floors with televisions in different locations on all three floors.

b. Contractor will be responsible for providing all technical support required to maintain the TV signals at optimum efficiency and will assist in any resolutions deemed necessary to resolve such signal outages and/or deficiencies. This TV signal will be provided twenty-four (24) hours per day, seven (7) days per week, and three-hundred-sixty-five (365) days per year.

Additional Requirements:

Any utility shutdowns to be coordinated with onsite staff.

The contract shall consist of one (1) base year and four (4) optional one-year periods. Contract period of performance will commence on December 1, 2025, and annually thereafter if option year(s) are exercised. The contract will extend through November 30, 2030, if all option years are executed.

All services are to be provided in accordance with the guidelines established by Federal, State, and local ordinances, with the Manufacture’s Service Manual and Quality Control Manual, and with all terms, conditions, provisions, schedules and specifications provided herein.

Contractors may install, maintain, service, operate and upgrade on the premises all equipment necessary for the services. The equipment will always be owned by, and remain the property of the contractors, whether attached to or incorporated in the premises, and the Government will not have or obtain any right, title or interest therein.

The equipment does not constitute a fixture of the premises. The Government will not permit any third party to attach to or use in any manner the equipment or any portion thereof. The Government will have no obligation to service or maintain the equipment. Contractor shall have the right to use other telecommunications equipment and cables on the premises regardless of ownership for the delivery of the services. The Government shall provide without charge adequate space and electricity for the equipment. Contractor shall place equipment only at Government approved sites.

Contractor shall repair any damage to the premises caused by the contractor; it's employees or agents. Contractors shall hold harmless and indemnify the Government from and against all losses or damages resulting from contractor's installation, maintenance, service, removal or operation of equipment except loss or damage arising from negligent or intentional act or omission of the Government.

Government will repair any damage to the equipment caused by the Government, its agents, or any patients on the premises. The Government will hold harmless and indemnify the contractor from and against all losses or damages arising from or with respect to:

a. Any negligence or intentional act or omission of Government or its agents or employees or any patients on the premises.

b. Any claim, demand, legal proceeding or similar action instituted by any person or entity providing multi-channel video programming or other services similar in nature to the services provided to the premises as of or prior to the date of the contract or its successor or assign.

Contractor shall maintain general liability and property damage liability insurance relating to its activities hereunder.

This agreement may be terminated prior to expiration of its term by either party with thirty (30) days prior written notice to the other should either party be in breach of this contract.

The C&A requirements do not apply, and a Security Accreditation Package is not required.

Performance Period: The contractor shall complete the work required under this Scope of Work (SOW) in 60 calendar days from Notice to Proceed (NTP), unless otherwise directed by the Contracting Officer. Work is to be performed during normal working hours (8:00 am to 4:30 pm Monday-Friday). Work at the government site shall not take place on Federal holidays unless directed by the Contracting Officer.

Sources Sought Notice