36C25526Q0041.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Contracting Officer Maria Hoover maria.hoover@va.gov 913-946-1130

PLACE OF PERFORMANCE

2401 West Main St.

Marion Illinois

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

Request for Information (RFI) 36C25526Q0041, Title of Project: Connect Emergency Generators to Campus Grid, Project #657A5-23-111.

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is for information and planning purposes only and shall not be construed as a solicitation announcement nor a request for proposals or quotes and does not obligate the Department of Veterans Affairs (VA) to award a contract. Responses will not be considered as proposals, nor will any award be made to any parties responding to the sources sought announcement.

The purpose of this Sources Sought Announcement is to conduct market research to locate interested, experienced and potential qualified constructions firms capable of completing this project. Firm must identify their socio-economic status for NAICS Code 238210, Electrical Contractors and Other Wiring Installation Contractors. The appropriate North American Industry Classification System (NAICS) code for this acquisition is 238210 with the applicable business size of $19.0 million.

The project cost range is between $1,000,000.00 and $5,000,000.00.

GENERAL SCOPE OF WORK:

Connect (2) 2,500 KW diesel generators in the SE corner of our campus. They are low hour generators that have not been run for a while. A full service and maintenance will be completed on them, and they will be brought into operational condition. The generator voltage is 7620/13,200 and our campus electrical grid runs at 12,470 Volts. A small substation will be built for the equipment needed to convert to the proper voltage and for all the remaining equipment (automatic transfer switches etc.) to connect to our current electrical grid. Existing generators that are located at specific buildings will stay where they are and remain in service as the EES, but the two generators at the SE corner of campus will be utilized as a secondary provider of electrical power to our campus. In addition to the generators and the substation and gear to connect them to the electrical power grid, our current main switch gear will be replaced. We have 3 active feeders that are powered from a switchgear building in the SE corner of campus. This switchgear will be replaced with new switchgear, included with the substation provided by this project. Included with the new switchgear, a test load bank will be installed so that we can run and test the generators as part of our facility maintenance program. All work will be performed in accordance with this SOW, all local, state, and federal codes, and all VA requirements.

ITEM I,GENERAL CONSTRUCTION: The objective of this project is to connect the two (2) existing 2.5 MW diesel generators, currently located at the Southeast corner of campus, to the campus electrical grid to serve as an alternate power source for the entire MVAMC campus. The major elements of work include:

Full service and maintenance of the existing two (2) 2.5 MW Generators.

Evaluate options to convert generator nameplate voltages from 7,620/13,200V to 7,200/12,470V.

Design of new medium voltage switchgear to connect the generators to the existing campus electrical grid.

Replacement of the existing 12.47kV electrical switchboard.

Coordination with the local utility for interconnection.

Performance Period: The contractor shall complete the work required in this Statement of Work (SOW) in One Hundred Eighty (180) calendar days from the Notice to Proceed (NRP) unless otherwise directed by the Contracting Officer.

The construction will conform to Department of Veterans Affairs standards, design guidelines, and technical specifications, as well as all applicable codes. Construction phasing will be designed so electrical outages during construction will be minimized and limited as directed by the MVAMC staff.

Deliverable: The construction contractor will do all work in accordance with the contract drawings and specifications related to project number 657A5-23-111, Connect Emergency Generators to Campus Grid at the Marion, IL. VAMC.

END OF SCOPE OF WORK.

The Government is not obligated, nor will it pay for or reimburse any costs associated with responding to this Sources Sought Synopsis Request. This notice shall not be construed as a commitment by the VA to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.

If interested in this opportunity, please provide Capability Statement via email. The Capability Statement is designed to inform the Department of Veteran Affairs of any prospective construction contractors' project execution capabilities. The submission is limited to 10 pages which shall include the following information:

1) Offeror's name, address, point of contact, phone number, e-mail address, and DUNS number;

2) Offeror's interest in bidding on the solicitation when it is issued;

3) Offeror's capability to perform a contract of this magnitude and complexity and comparable work performed within the past 5 years - brief description of the project, customer name, timeliness of performance, customer satisfaction, and dollar value of the project) - provide at least 1 no more than 3 examples;

4) Offeror's CVE certification if a Veteran owned business;

5) Please provide Socio-economic status for NAICS code 238210, Electrical Contractors and Other Wiring Installation Contractors and provide percentage of self-performed labor your company can perform for this type of project;

6) Offeror's Joint Venture information if applicable - existing and potential;

7) Offeror's Bonding Capability in the form of a letter from Surety providing bonding level per contract and aggregate.

8) Letter from Insurance Company identifying Contractors Insurance Experience Modification Rate (EMR).

Notice to Potential Offerors: All Offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM located on the web at www.sam.gov). It is desirable that any Offeror has completed their business Online Representations and Certifications Application (ORCA). Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Small Business Administration located at Veteran Small Business Certification (sba.gov).

Submittal Information:

Responses shall indicate the RFI # 36C25526Q0041, Title of Project: Connect Emergency Generators to Campus Grid, Project #657A5-23-111.

Please be advised that all submissions become Government property and will not be returned.

All interested Offerors should submit information by e-mail to: maria.hoover@va.gov. All information submissions should be received no later than 2:00 pm CDT on Tuesday, October 28, 2025. No questions will be accepted for this RFI, no site visits are authorized, and there is no additional technical information available.

END OF RFI.

Sources Sought Notice 36C25526Q0041 for Marion Project: Connect Emergency Generators to Campus Grid – P/N 657A5-23-111.

Sources Sought Notice