36C25525R0139.docx

A/E CONTRACT SUPPLEMENT B

PROJECT NUMBER: 657-17-112JB

PROJECT TITLE: FCA-FCA - Replace Hot Water Generators in Buildings 53, 51 & 24

A/E CONTRACT SUPPLEMENT B

PROJECT NUMBER 589A7-25-506

Conduct Site Study for Future Expansion

GENERAL INFORMATION

5500 E Kellogg Dr

Wichita KS

CONTACT INFORMATION

Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

POINT OF CONTACT*

Contract Specialist Jennifer Hill jennifer.hill@va.gov 913-946-1975

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Synopsis: Request for Architectural and Engineer 330 submission Solicitation: 36C25525R0139, Conduct Site Study for Future Expansion Project No. 589A7-25-506

CONTRACT INFORMATION

This A-E Services requirement is being procured in accordance with the Brooks Act (Public Law (PL0582) and implemented in accordance with the Federal Acquisition Regulation (FAR) Subpart 36. Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work.

This procurement is restricted to Service-Disabled Veteran Owned Small Business (SDVOSB) firms. This requirement is being procured in accordance with the VAAM 836.6 implemented in FAR Subpart 36.6.

This is not a Request for Proposal, and an award will not be made with this announcement. This announcement is a request for SF 330’s from qualified Architectural and Engineer (A&E) contractors that meet the professional requirements.

After the evaluation of SF330 submissions in accordance with the evaluation criteria, three or more of the most highly qualified firms will be chosen for interviews to present their approach to the design to arrive at selection of the number one firm for negotiations. The Government will not pay nor reimburse any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. The contract is anticipated to be awarded no later than March 1, 2026.

Award of any resultant contract is contingent upon the availability of funds.

No solicitation document is available and no other information pertaining to project scope, etc. is available at this time. Any request for assistance with submission or other procedural matters shall be submitted via email only to (jennifer.hill@va.gov and Tonesha.King@va.gov.).

Personal visits to discuss this announcement will not be allowed.

The NAICS Code for this procurement is 541310, Architectural Services and the small business size standard of $13 Million. Award of a Firm Fixed Price contract is anticipated. Anticipated time for completion of design is approximately 147 calendar days including time for VA reviews. The A/E firm shall also be required to perform construction period services if award of a construction project contract is made.

DATABASE REGISTRATION INFORMATION:

VERIFICATION OF STATUS OF APPARENTLY SUCCESSFUL OFFEROR THIS ACQUISITION IS 100% SET-ASIDE FOR QUALIFIED SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS AE FIRMS INCOMPLIANCE WITH VAAR 852.219-10. ONLY BUSINESSES VERIFIED AND LISTED IN THE VETCERT PAGES DATABASE, now Veteran Small Business Certification (sba.gov), SHALL BE CONSIDERED.

SYSTEM FOR AWARD MANAGEMENT (SAM.GOV):

Federal Acquisition Registrations require that federal contractors register in the System for Award Management (SAM.GOV) database at https://sam.gov/content/ and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM.GOV prior to submitting their qualifications package.

THE EXCLUDED PARTIES LIST SYSTEM (EPLS):

To ensure that the individuals providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at https://sam.gov/content/ for each person providing services under this contract. Further the contractor is required to certify that all persons listed in the qualifications package have been compared against the EPLS list and are NOT listed. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

E-VERIFY SYSTEM:

Companies awarded a contract with the federal government shall be required to enroll in E-Verify within 30 days of the contract award date. They shall also need to begin using the E-Verify system to confirm that all of their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54)

Qualified A-E firms are required to respond if interested by submitting one (1) original completed Standard Form 330 qualification package Parts I and II to include all consultants (form available on-line at: http://www.gsa.gov/. Must include in Part I Section H an organizational chart of the firm (excludes consultants) and a design quality management plan. Submission information incorporated by reference is not allowed. All submissions must be in pdf and emailed.

Completed package shall be delivered on or before November 3, 2025, by 10:00 AM CT to the following email address: jennifer.hill@va.gov and Tonesha.King@va.gov.

Email subject line shall clearly identify Solicitation number: 36C25525R0139 and project name Conduct Site Study for Future Expansion Project No. 589A7-25-506

The 330 submission must be a pdf document and must be below 10 MG.

PROJECT INFORMATION

589A7-25-506, Conduct Site Study for Future Expansion

SCOPE OF WORK:

A/E shall study the RJD VAMC campus to Conduct Site Study for Future Expansion at 5500 E. Kellogg Ave., Wichita, KS 67218. The study will investigate key areas already identified for future expansion to determine the feasibility. The expansion study will investigate with the purpose to expand through the construction of new floor levels as well as new buildings adjacent to existing buildings and/or structures. The A/E Firm must provide Basic Professional Services as delineated in the Scope of Work. As part of the Basic Professional Services, FES expects the following primary A/E disciplines to be included: Supervisor, Architectural, Mechanical, Electrical, Plumbing, Fire Protection, Structural, Historic Preservation, and Physical Security Specialists.

EVALUATION FACTORS:

Selection criteria are in accordance with Federal Acquisition Regulation (FAR) Part 36.602-1 and VA Acquisition Regulation (VAAR) Part 836.602-1. Prospective firms are required to address all selection criteria within submitted SF 330 packages using additional pages as necessary. SF 330 submissions including any additional pages are not to exceed fifty (50) pages exclusive of table of contents, title page, and divider pages. Each side of a piece of paper is considered to be one page (i.e. Two pages to a single sheet of paper). Blank pages are not included in the count. Font shall be of the size used on normal business correspondence.

SF330 submission packages which exceed 50 pages will be considered non-responsive and shall be excluded from further consideration. The only exclusions to the 50 page limit as listed in the request for SF330 are: table of contents, title page, and divider pages. Title page shall not exceed more than one (1) page. Table of contents shall only contain the information necessary to define the contents of the document. Divider pages may contain a maximum of one (1) line of description.

Responses must reference 36C25525R0139 and Project 589A7-25-506, Conduct Site Study for Future Expansion.

Prospective firms are required to address all selection criteria within submitted SF 330 packages and the information contained herein.

Qualifications (SF330) submitted by each firm for 589A7-25-506, Conduct Site Study for Future Expansion will be reviewed and evaluated based on the following evaluation criteria listed below:

1. Professional Qualifications: The qualifications of the individuals which will be used for these services will be examined for experience and education and their record of working together as a team. AE firms shall have professional architects, engineers, and consultants who are licensed in the United States of America. Current and valid license information must be provided. The evaluation shall consider the specific experience (minimum of five years) and qualifications (i.e., education, training, and experience relevant to a project of this size and scope) of personnel proposed for assignment to the project.

Key positions and disciplines for this project which will be evaluated include, but are not limited to:

a) Project Manager

b) Lead (Supervisory) Architect/Designer

c) Electrical Engineer

d) Plumbing Engineer

e) Mechanical Engineer

f) Cost Estimator

g) Structural Engineer

h) Fire Protection

i) Physical Security Specialist

j) Historic Preservations Expert

Key positions are listed in descending order of importance and will be evaluated the same. A/E firms are required to develop their own team based upon their understanding of the project requirements and not solely upon the previous list.

2. Specialized Experience and Technical Competence: A/E firms must have specific experience and technical skill in the type and scope of work at hospital or similar commercial property with similar utility and infrastructure. An active facility which operates 24 hours a day and 7 days a week may be substituted. Additionally, experience with renovations and new construction at existing medical facilities (or similarly active facilities), including, where appropriate, planning for the renovation of occupied space or new space construction. Experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team must be presented for evaluation.

Submissions shall include no less than one (1) and no more than three (3) recent and relevant Government and private experience projects similar in size scope and complexity, and experience with the type of projects/competence above. “Relevant” is defined as those task requirements identified in the project description. “Recent” is defined as a full design completed within the past 3 (three) years. Each project shall include the following:

· Project title, contract number, location and detailed narrative describing the scope of services provided including the type of work performed by the offeror and its role in the project i.e. prime contract, Teaming Partner or subcontractor

· Project Owner, owner’s point of contact including telephone number and email address.

· Services & Deliverables provided under the contract/task order.

· Period of Performance, including start and completion dates.

· Total dollar value of the project for both the award cost and final (completed) cost.

· Federal, State, or private enterprise contract.

The evaluation will also consider narratives addressing the following topics in Section H. Simply re-stating this list in Section H will not be sufficient. The narrative of how the firm addresses each of these will be evaluated.

1. The management approaches.

2. The coordination of disciplines and subcontractors

3. Quality control procedures, and

4. Familiarity with VA Design Guides/Manuals, Master Specifications and other applicable Federal, State, and Local standards.

3. Capacity: The evaluation will consider the firm’s ability to meet the schedule of the overall project, as well as the available capacity of key disciplines to perform the work in the required time. Provide the general workload and staffing capacity of the design office which will be responsible for the majority of the design and the ability to accomplish the work in the required time will be evaluated. In accordance with VAAR 852.219-73 the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not VIP-listed SDVOSBs (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases).

4. Past performance: Provide past performance on contracts with Government agencies and private industry in terms of project cost control, quality of work, and compliance with performance schedules. Information presented must clearly demonstrate the construction cost limit, A/E created cost estimate, and final awarded cost of the project.

Past performance will be evaluated for all projects provided in Section F. The Contractor Performance Assessment Rating System (CPARS) database will be reviewed to evaluate the projects that have a CPARS entry. CPARS are not required to be submitted with the SF330 submission. The contract number for the project must be submitted with each project in Section F so CPARS can be reviewed in the database.

For any project that does NOT have CPARS data available, a Past Performance Questionnaire (PPQ) may be submitted with the SF330. The PPQ should be rated and signed by the evaluator. In the event that a firm does not receive a requested complete PPQ from an evaluator prior to the time for submission, the firm shall submit the partially completed PPQ with Section 1 and the Evaluator Information in Section 2 completed. Ensure a POC is listed with the project title/contract number. The VA will make reasonable attempts to contact the POC upon submission for PPQ completion.

Evaluations may also include additional performance related from the firm, customer inquiries, Government databases, publicly available sources, and additional projects in CPARS. The Government reserves the right to contact any POC listed on a CPARS report or PPQ.

Evaluations will consider ratings on projects which are design and construction (if applicable to the design) is complete in the last five (5) years, information regarding principal officials with respect to professional performance, general management, and cooperativeness.

Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being considered less qualified. All projects provided in the SF 330 must be completed by the office/branch/individual team member performing the work under this contract. If appropriate, the record of significant claims against the firm because of improper or incomplete architectural and engineering services may be evaluated.

5. Claims and Terminations: Any record of significant claims against the firm or terminated contracts because of improper or incomplete architectural and engineering services will be examined.

Presolicitation Notice Presolicitation Notice

Presolicitation Notice

SUPPLEMENT B

DESIGN TIMEFRAME: A/E shall deliver final study documents No Later Than (NLT) 147 days after the Award/Notice to Proceed Letter.

CONSTRUCTION BUDGET/DESIGN LIMITATION: Not applicable

S B1 CHEDULE OF SERVICES:

I. INTRODUCTION:

The mission of the Veterans Affairs Wichita Care System is to provide the highest quality health care to our nation’s veterans. In order to accomplish this mission, Robert J. Dole VAMC’s (RJD VAMC) Facility Engineering Service (FES) intends to partner with an A/E Firm on a project to study the RJD VAMC campus to Conduct Site Study for Future Expansion at 5500 E. Kellogg Ave., Wichita, KS 67218. The study will investigate key areas already identified for future expansion to determine the feasibility. The expansion study will investigate with the purpose to expand through the construction of new floor levels as well as new buildings adjacent to existing buildings and/or structures.

The A/E Firm must provide Basic Professional Services as delineated in the Scope of Work. As part of the Basic Professional Services, FES expects the following primary A/E disciplines to be included: Supervisor, Architectural, Mechanical, Electrical, Plumbing, Fire Protection, Structural, Historic Preservation, and Physical Security Specialists.

II. SCOPE OF CONSTRUCTION PROJECT:

1. Existing Conditions: The existing campus is the culmination of numerous construction developments starting in the early 1930’s. The campus is registered on the state historic registry. The campus is approximately 40 acres, encompassing more than 27 buildings. This study will be focused on the existing conditions of identified areas of the campus, not the entire campus.

III. SCOPE OF WORK FOR A/E:

1. Study Development:

a. The A/E shall make investigations necessary to thoroughly evaluate the area. The A/E will consider structural requirements, utilities, architecture, physical security requirements, fire and life safety, historical preservation, and local, state, and federal code requirements. This study will provide the base information for the Medical Center to make decisions about the feasibility of campus expansion. This may include, but not limited to, identification of existing hazardous materials and utilities in the areas of work and areas impacted by future projects. All study information (as applicable to the study) shall be in accordance with A/E Submission Instructions for Minor and NRM Construction Program, Program Guide PG-18-15, Volume C.

b. Upon completion of initial field survey and assessment, provide a comprehensive report of existing conditions and findings to Robert J. Dole VAMC’s Facility Engineering Service. Report will include initial estimate of cost per square foot for each area identified for expansion. Hazardous material surveys and design shall be in compliance with National Emissions Standard for Hazardous Air Pollutants (NESHAP) requirements for renovation and demolition projects. This report will be considered the Design Narrative as referenced in” B5 DESIGN REVIEW AND COMPLETION SCHEDULE” below.

2. Construction Document: The A/E will not provide documents for construction.

3. Construction Period Service: The A/E will not have any construction period services connected to this study.

4. Functional Product:

a. It is important to emphasize that the A/E shall perform study development and detailed investigative work, and prepare detailed documents, keeping in mind that the end result is the complete identification of any interferences of existing conditions with future construction.

b. VPIH Survey: The A/E Firm will complete a survey, to include testing, identifying any and all asbestos and lead containing materials within the study area. Abatement design documents will not be required.

c. All spaces within the scope of work will have future construction that must be designed according to applicable codes and standards.

d. The A/E shall submit a study narrative draft, 95%, and a final 100% study. All the future construction work performed at the RJD VAMC will be under separate Firm-Fixed-Price contracts awarded by the VA. As a result, the investigations must consider all the existing conditions that may impact the total construction cost, not including any contingencies.

e. Prior to submitting a response to this proposal the A/E shall meet with the Contracting Officer’s Representative (COR) at the proposed project site to review the scope of services and the project goals.

f. VA will provide A/E with a copy of all known applicable documents, including but not limited:

i. Site plans of identified areas for planned expansion

ii. Overall site plans will be provided as a Reference Drawing showing the areas within the study boundaries.

iii. Hazardous material surveys

iv. 2025 Facility Condition Assessment

v. Facility Drawings in pdf

g. The C&A requirements do not apply, and a Security Accreditation Package is not required.

5. Sustainability Requirements:

a. Design shall comply with the most current version of the VA Sustainable Design Manual at time of award found on the VA technical Information Library https://www.cfm.va.gov/til/sustain.asp

b. The following deviations are allowed: none.

c. GUIDING PRINCIPLES CHECKLIST: AE shall complete and submit the appropriate Federal Energy Management Guiding Principles Checklist https://energy.gov/eere/femp/downloads/guiding-principles-checklists-new-construction-and-modernization-and-existing

IV. A/E FEE DETERMINATION:

The A/E is to present their fee proposal for evaluation and negotiation in the following format:

1. Submit completed Price Proposal on NCO 15 Form 10-6298. The spreadsheet is to have the work broken out in hours by position, by discipline and by submission phase. Include a list of the number of the documents required for each design phase broken out by drawing type per discipline. Include a summary of the foregoing with the number of hours required for each document type and each major task. The spreadsheet will be used to facilitate review and comprehension of work effort and document fee. Include Part IV in cover letter and Part V (signed) as a separate attachment. Submit the electronic file of the spreadsheet upon request.

2. Include a letter of understanding with the price proposal that presents a detailed understanding of the Supplement B. The letter of understanding shall include an analysis of the fee.

3. Reproduction and delivery costs of Document Review Material and other direct costs, such as travel costs, are included in the costs for each phase and are not reimbursable. The costs of Bidding reproduction, delivery and other direct costs in accordance with the “Milestone Submittal Requirements” are included in the 100% Document Phase. Unused site visits will be deducted at the end of the contract.

4. Correction of A/E’s Errors and Omissions, including required site visits to ascertain remedial action, is included in scope of services at no additional cost to the VA.

V. REPORTS, DOCUMENTS, AND SCHEDULES:

1. Kick-Off Meeting:

a. An initial kickoff meeting will be held with the Contracting Officer and local staff. This meeting will be intended to provide an onsite familiarization with the project. The VA will provide workload data and as-built drawings. This meeting will be held virtually.

b. A/E Design Submissions shall comply with the VA A/E Design Submission Requirements as found in the VA Technical Information Library (TIL). The VA will provide comments and guidance following each design review session. All meetings shall be held at the Robert J. Dole VAMC in Wichita, KS or via Microsoft Teams.

2. Study Documents:

a. The A/E firm shall conduct an onsite review of the existing conditions. They shall meet with the representatives of Facilities Management Services to understand existing conditions, including but not limited to, the electrical, mechanical, plumbing, architectural, and structural components. This will serve as an opportunity for the A/E to gain a further understanding of the direction of facility growth and the future expansion plans.

b. The A/E shall provide the impacts and feasibility of expansion of each area, including the addition of new levels on existing buildings in the identified areas. The A/E shall present a cost estimate for expansion at each location. This cost estimate will be a high-level estimate as a function of cost per square foot and dictated in the narrative document. The draft narrative document shall identify, by narrative, the areas of concern that will impact cost and feasibility of the construction. The A/E shall provide site utility plans of the identified areas of expansion and impacted adjacent areas. The drawings should also provide the areas where hazardous materials have been identified.

c. At each Document Submission Review Meeting, the A/E should be prepared to discuss the scope of the project, feasibility of expansion, site utilities drawings, and high-level cost of construction. The A/E shall record the minutes of the meeting to document the thoughts and concerns of the facility.

VI. PROMOTION OF FULL AND OPEN COMPETITION: Not applicable.

VII. MISCELLANEOUS:

1. The existing drawings and documents included within the limits of this project will be provided to the A/E consultant For Reference Only. As-Built and Record Drawings have been found to not show the actual location, quantity, etc., of all building features and should only be used as a general guide. The A/E shall verify the existing drawings to the extent necessary for completion of construction. Files in *.dwg or *.rvt format will be provided to the A/E if those files are available for distribution.

2. The VA COR will assist the A/E when site inspection procedures impact the functioning of any of the building utility systems, services or health care operations. Spaces with controlled access will require a member of the VA staff to continuously escort the A/E Consultant whilst accessing the space. As a result, the A/E must coordinate with VA Engineering to identify where the A/E is intending to perform site visit surveys at least fourteen (14) days in advance of any site visit.

3. Some utility systems, services or health care operations are critical, and if a disruption is required, it must be executed outside of normal working hours. Normal working hours are Monday through Friday, 7:30 a.m. to 4:00 p.m. This schedule must be coordinated with the VA COR twenty-one (21) days in advance.

4. The A/E is responsible for recording the minutes of all meetings with the VA. The format of the meeting minutes shall be subject to prior approval from the VA COR. The draft meeting minutes shall be distributed for review and comment within one working day following the meeting to the COR, who will in turn distribute the same to each invited VA-attendee as required. Meeting minutes are loaded to Submittal Exchange or equal web system. The VA shall have two working days upon receipt of the meeting draft documents to make any additional comments or corrections. The final meeting minutes shall be issued within three working days after the meeting to the VA CO and the COR.

5. Coordination of each submittal will be fully documented by the A/E. Using industry standard methods, the A/E will collect, document and resolve all comments and consolidate them into a usable format. The resolution of each comment requires the COR and commenter’s concurrence. For each design submittal, the A/E will conduct a comment review meeting where each comment received will be either:

a. Concurred as Written

b. Non-Concurred; Request Discussion

c. Requires Clarification

6. At the conclusion of the comment review meeting, the A/E will provide meeting minutes showing the status of each comment made. The resolution will be incorporated into the project documents (drawings, narratives, etc.) prior to the next submittal. Any comment resolutions not included in the project documents will be provided to the CO and COR with explanation as to why each was not included.

VIII. DESIGN FUNDING LIMITATION: Not applicable to this study.

IX. PROBABLE CONSTRUCTION COST ESTIMATE: All cost estimate data will be provided at a high-level, cost per square foot estimate in the narrative document. The estimate will include an escalation percentage for construction of the next 5 years. The cost estimate identify areas with increase cost due to existing conditions.

B2 INDUSTRIAL HYGIENE SERVICES:

I. INDUSTRIAL HYGIENIST TASKS:

For the work scope described in B1 SCHEDULE OF SERVICES above Hazardous materials (asbestos, lead, mold, heavy metal and etc…) ARE included in this task order amendment. Baseline Lead and Asbestos Hazardous Material Inventories within the project limits may be available from the VA for consultant’s reference.

Architect/Engineer Responsibilities:

1. Determine if asbestos, lead or mold is present. If found, the cost of abatement shall be included in the cost estimate data and narrative.

2. Determine location of asbestos, lead and/or mold contamination, and any water and moisture damage. Work with the COR to uncover and assess hidden areas. To the extent possible, all materials known or suspected to be disturbed or otherwise impacted during this project must be sampled prior to demolition and included in the abatement design.

3. Produce a written report and drawings compiling all necessary information.

B3 GOVERNMENT FURNISHED DESIGN CRITERIA:

I. The A/E shall design in accordance with the requirements of the following VA publications, which can be found in the VA Tech Info Library (TIL) at http://www.cfm.va.gov/TIL/, as applicable to this study:

-VA Program Guide, PG-18-15, Volume CA/E Submission Instructions for Minor and NRM Construction Program: Schematics, Design Development, Construction Documents

- VA Master Construction Specifications, Program Guide, PG-18-1; https://www.cfm.va.gov/til/ae/aesubmin.pdf http://www.cfm.va.gov/TIL/spec.asp -VA Design and Construction Procedures, PG-18-3; http://www.cfm.va.gov/TIL/cPro.asp -VA Standard Details, PG-18-4, Volumes 1, 3, 4, 5, 6 & 7; http://www.cfm.va.gov/TIL/sDetail.asp -VA Equipment Guide List, PG-18-5; http://www.cfm.va.gov/TIL/equip.asp -VA Design Manuals for the applicable disciplines, PG-18-10; http://www.cfm.va.gov/til/dManual.asp -VA Design Guides for graphics, PG-18-12; http://www.cfm.va.gov/til/dGuide.asp -VA Barrier Free Design Guide, PG-18-13; http://www.cfm.va.gov/TIL/accessibility.asp -VA Environmental Compliance Manual, PG-18-17; http://www.cfm.va.gov/til/spclRqmts.asp#EC -VA Design Alerts and Quality Alerts; http://www.cfm.va.gov/til/alert.asp -VA CAD Standards; http://www.cfm.va.gov/til/projReq.asp#cad -VA Design Review Checklists; http://www.cfm.va.gov/til/projReq.asp#reviewCheck -VA AE Design Submission Requirements; http://www.cfm.va.gov/til/aeDesSubReq.asp -Office of Construction & Facilities Management Design Manual, Architectural Design Manual, http://www.cfm.va.gov/til/dManual/dmARhosp.pdf -VA Medical Center Memorandums (“MCM”) (Request From COR) -VA Asbestos Abatement Design Manual (https://www.cfm.va.gov/til/dManual/dmASBhosp.pdf)

- Environmental Protection Agency (EPA) NESHAP regulation for Asbestos (55 CFR 48406; https://www.epa.gov/sites/default/files/2016-03/documents/55fedreg48406.pdf)

- OSHA 29 CFR 1926.1101 and appendices (https://www.osha.gov/laws-regs/regulations/standardnumber/1926/1926.1101)

- EPA 40 CFR 763 and appendices (https://www.epa.gov/sites/default/files/documents/2003pt763_0.pdf)

II. Other design criteria may be required to meet specific requirements of the work scope that are not listed above, or are not available on the VA Office of Facilities web site. The A/E is responsible for obtaining and complying with all such criteria.

B4 DESIGN DELIVERABLES:

I. DISTRIBUTION OF A/E MATERIALS TO THE VA:

The A/E shall provide the means necessary to submit large electronic files to VA recipients. Files over 10 MB may not be transmitted through the VA email system. File transfer protocol websites (FTP) are prohibited for use by VA employees. Provide Submittal Exchange or equal web system. Reproduction and delivery costs of Design Review Material in accordance with the “Milestone Submittal Requirements” are included in the costs for each submission phase and are not reimbursable.

II. MILESTONE SUBMITTAL REQUIREMENTS (Refer to following page):

MILESTONE SUBMITTAL REQUIREMENTS

Number of Required Submittal Documents

Draft Study Submittal:

95% Study Submittal:

100% Study Submittal:

Note 1: “. orig” indicates digital file in the document’s original file format i.e. “.doc”, “.rvt”, “.dwg”, “xls”, etc.

Note 2: Letter size reports may contain 11” x 17” drawing or exhibit pages tri-folded to letter size as required.

Note 3: Letter size (8.5” x 11”) submittal documents less than or equal to 25 pages may be stapled, all other letter size documents shall be bound with a Cover Sheet containing the Project information, date and Table of Contents.

B5 DESIGN REVIEW AND COMPLETION SCHEDULE:

I. The A/E shall perform the work required by this contract within 147 calendar days reflective of schedule below. The A/E shall provide Professional Architects and Engineers as directed by the Contracting Officer who are familiar with the work to attend the Design Reviews on the following days:

Note 1: Number of Days is calendar days.

Note 2: Review Meetings occur on noted number of days after submittal of phase documents.

Note 3: “TBD” is To-be-Determined.

1. The Contracting Officer (CO) may schedule additional Design Reviews as necessary when it is determined by the CO that such reviews are required for satisfactory completion of A/E contract requirements. The A/E will be reimbursed for additional review meetings in accordance with the rate sheet, unless it is solely determined by the CO that such additional reviews were requested by the A/E, or were required due to the A/E’s failure to meet contract requirements.

2. The A/E is responsible for recording the minutes of all meetings. The format of the meeting minutes shall be subject to prior approval from the VA COR. The draft meeting minutes shall be distributed for review and comment within one working day following the meeting to the COR, who will in turn distribute the same to each invited VA-attendee as required. Notification by email to the COR that the draft documents are available on an A/E provided ftp site, or as an attachment, is the preferred method. The VA shall have two working days upon receipt of the meeting draft documents to make any additional comments or corrections. The final meeting minutes shall be issued within three working days after the meeting to the VA CO and the COR.

3. Milestone review minutes shall comply with the requirements for meeting minutes, except that two days shall be added to each response period. In addition, the submitted milestone review drawing mark-ups by the VA and any review meeting comments shall be described in a tabular form with the comment (listed by discipline), comment originator, partly responsible for responding to comment, and a column indicating whether comment was incorporated into design documents. If comment was not incorporated or only partially incorporated, provide an explanation for the action.

4. The interim and final documents from this Task Order will be subject to review and approval (by signature) of all members of an Integrated Project Team (“IPT”) consisting of Medical Center personnel. These individuals will be identified by the COR by the first design review meeting. The A/E shall prepare a title sheet for each submission and phase as appropriate to receive approval signatures from members of the IPT. The COR will provide A/E with a copy of the Memorandum identifying IPT members.

B6 DRAFT REVIEW SUBMISSION:

I. SPECIFICATIONS: Not applicable

II. DRAWING:

1. Submit as a minimum, a layout for each project. Include a scale not less than 1/8” =1’ 0”. Include elevation views and or renderings as necessary to allow end users to understand the information depicted.

2. Show all utilities, including but not limited to, electrical, mechanical, storm water, sanitary, domestic water plumbing/distribution, and network fibers on the site plan drawings. The drawings should show elevations and size of each utility and identify areas of conflict.

3. The drawings should also identify any areas of hazardous materials. If any areas are identified as containing hazardous materials, show areas of suspected Asbestos Containing Material (ACM), lead and mold abatement required.

4. Show roof and penthouse plans if required.

5. Show legends that as a minimum reflect all items denoted on drawing at this submission.

B7 SITE VISITS:

I. A/E firm shall provide representatives to make necessary site visits during the development of the study. All site visits shall be scheduled in advance with the VA COR and CO. Total number of site visits anticipated is three (3).